Finance and Admin Officer
Nursteed Community Primary School, Devizes, Wiltshire, SN10 3BF9 days remaining to apply
Job start date
1 September 2026
Closing date
12 June 2026 at 12pm (midday)
Date listed
3 June 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 35hrs a week (8.30am to 4.00pm) Monday to Friday 40weeks per year (38 week term time + TD days + 1 week during holidays)
Contract type
- Permanent
Pay scale
- G12
What skills and experience we're looking for
• Maintain school calendar. Book transport, training courses, supply teachers, photographer, arrange venues, organise extracurricular activities etc. Organise "Contacts" lists for severe weather procedures and fire drills.
• Other various duties to ensure the smooth running of the school e.g. manage Parentmail users, events and payments; deal with phone calls and parents/deliveries; give medicine to children; show parents and interviewees around school when needed; assist with the organisation of school trips.
• With the headteacher, write and distribute the school newsletter and other communication, ensuring that it is saved on the website appropriately.
2. Accounting and Budget
• With the headteacher prepare the draft budget, present to the full Governing Body for approval and send to LA.
• Monitor expenditure, report progress (quarterly income and expenditure, trial balance and CFR) and make adjustments.
• Send reports to Governors Resources Committee, Full Governing Body and LA. Draw up end of year reports and establish Accruals and Rollover.
• Manage the main school account; enter and check income from DfES, LA, Standard Fund, other grants and donations. Carry out bank reconciliation. Prepare and submit VAT return. Input VAT refund. Create and action journals for Direct Debits e.g. rates, and "Right Choice" services purchased from the LEA. Maintain bank mandates and BACs etc.
• Account for cash received for trips, events, donations etc. Count, record and bank this cash. Submit invoices as needed.
• Prepare invoices and match against orders/delivery notes, obtain authorisation, obtain signatures and manage the online banking.
• Record all income and input into the correct ledger codes. Send out any invoices for income, especially supply income.
• Organise lettings of premises. Obtain necessary licences.
3. Staffing and Personnel
• Maintain all staff and volunteer records and ensure the Single Central Record is up to date at all times and compliant with legal requirements and best practice as set out by the Local Authority and KCSiE.
• Interface with schools HR and payroll, submit claims (supply teachers, support staff overtime, expenses) Check pay and undertake payroll reconciliation. Ensure requests for staff contracts are correct and relayed to LA.
• Input all courses attended by staff on personnel records. Request updated personnel contracts from Human Resources as necessary. Provide all costings for potential and actual staff recruitment or possible change of existing contracts for Head Teacher and Governors.
• Administer teaching and non-teaching salaries. Check that the overtime paid matches the overtime forms filled out by staff. Check that the supply salaries reflect the timesheets. Sort out any queries relating to salaries through liaison with Human Resources/Payroll.
4. Maintain Records
• Maintain staff and pupil records, including Attendance and KSl, KS2 Assessments and Foundation Stage Profiles. Make staff and pupil returns as required, including, PLASC, Job Vacancies, Pupil Tracking, Early Years, Class Size, Attendance, Racial Incidents, KSl and KS2 SATs results, Foundation Stage Profiles. Send reports securely as required.
5. Premises, Property and Health and Safety
• Carry out the role of Education Visits Coordinator and assist staff in drawing up Risk Assessments on Evolve.
• Ensure all insurance documentation is up to date and make claims when necessary. Ensure value for money on insurance premiums by checking quotes each year are competitive, including Buildings, Contents, Supply, Public Liability
• Administer school property, oversee the servicing, maintenance and repair of buildings, plant, equipment and fixtures and fittings. Control and re-order stock (stationery and educational consumables) taking account of "value for money". Research the best "value for money" and order equipment as requested or authorised by the head teacher.
• Catering and Cleaning - monitor the quality, order and make payments for equipment and supplies with "value for money" in view.
• Maintain all contracts for repairs and maintenance supplies. Obtain three quotes when expenditure is £1,000+. Prepare tender documents for expenditure £5,000+. Manage any maintenance work undertaken on the school premises, liaising with the caretaker as appropriate.
• Oversee the school's risk management, including ensuring all necessary risk assessments are completed and the necessary checks are in place to meet all audit requirements.
Other
• Maintain the website and ensure it is up to date and compliant with legal requirements and best practice, as set out by the Local Authority.
• If required, lead, manage and develop the school's extended service provision.
• Carry out all duties and give the Headteacher and Governors the necessary information to ensure the smooth management of the school.
What the school offers its staff
We can offer:
- A supportive and helpful staff team
- An opportunity for professional development
- Opportunities to work to strengths
- A pleasant environment and school grounds
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Additional documents
If you need these documents in an accessible format, please contact the school.
About Nursteed Community Primary School
- School type
- Local authority maintained schools, Does not apply, ages 4 to 11
- Education phase
- Primary school
- School size
- 186 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Nursteed Community Primary School website
- Email address
- head@nursteed.wilts.sch.uk
- Phone number
- 01380 730538
Nursteed Community Primary School is situated in the attractive market town of Devizes in Wiltshire. It is a state maintained primary school with a PAN of 30. Current number on role is 187. The school is situated on the edge of the town overlooking the countryside. We have outstanding facilities in a modern, light, spacious building, a playing field and floodlit hard surface games area.
Arranging a visit to Nursteed Community Primary School
To arrange a visit and increase the chance of a successful application email head@nursteed.wilts.sch.uk.
School location
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