This job expired on 13 February 2024 – see similar jobs

  • Start date details

    18th March 2024

  • Closing date

    13 February 2024 at 6pm

  • Date listed

    2 February 2024

Job details

Visa sponsorship

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Working pattern

Contract type


Full-time equivalent salary

£12,665.00 - £17,170.00 Annually (Actual) Essex 2023 Scale 4, Point 7-8

Finance Assistant job summary

Title of Post: Finance Assistant

Band: Scale 4, Point 7 - 8

Responsible to: Business Manager

Part-time: 3/4 days per week, term time plus INSET days (39 weeks per year).

8.30 – 4.30 with 30 minutes unpaid lunch break each day.

  • You may be asked to work in any school within the Multi Academy Trust
  • You may be asked to work one Saturday per Academic year
  • You are asked to support and attend the school’s 11+ testing arrangements and our ethos of promoting outdoor activities

We are looking for a dynamic and enthusiastic Finance Assistant to join our expanding team. You will ensure the school's financial regulations are observed to operate the day-to -day financial arrangements and control.

You will work in liason with finance team members to provide an efficient, effective and secure financial system.

We would like from you:

The ability to work as part of a team, be pro-active, inspiring and above all, an effective communicator.

We can offer you:

Excellent professional development opportunities as part of a growing family of eight schools – www.seeat.org

Lovely students and expert colleagues in a school that fosters positive relations, good wellbeing, promotes equality and inclusion and celebrates diversity.


  • Ensuring the school’s financial regulations are observed to operate the day-to-day financial arrangements and control.
  • Working in liaison with finance team members to provide an efficient, effective and secure financial system.


  • Process and place approved purchase orders from approved requisitions in line with the approved budget.
  • Assist with obtaining ‘best value’ for orders, ensuring 3 quotes are obtained and retained in line with financial regulations where required and tenders have been obtained if necessary.
  • Process delivery notes as and when needed. Process invoices for authorisation attaching all invoices to the relevant entry on the accounting system (all info will be scanned if necessary and stored electronically) and ready for payment within agreed supplier payment terms by the central trust team.
  • Ensure new suppliers are checked ready for entry on the accounting system working alongside the central trust team.
  • Add new suppliers /contracts to contract listing when necessary
  • Check supplier statements balances to accounting system as and when received.
  • Process petty cash claims ensuring reimbursements are accurate and the account reconciles and complies with financial regulations.
  • Process Direct Debits and Standing Orders on the school’s accounting system, in a timely manner.
  • Place credit card orders following approval of the purchase in line with financial regulations.
  • Reconcile and process monthly credit card purchases to statement.
  • Preparation and processing of monthly photocopying and printing recharges to department.
  • Ensure that budget holders can access their spend reports on a monthly basis.
  • Prepare income for banking, issue receipts, liaise with cash collection company to transfer funds to bank.
  • Liaise regularly with the trip administration staff, providing reports as requested and assisting with preparing financial summaries at the end of each trip.
  • Administer Cashless Catering, ParentPay & Ticketsource accounts e.g. create accounts; create events/trips/items; answer parent queries; prepare reports when requested; process income onto accounting system.
  • Liaise with relevant staff & uniform suppliers to ensure pupils with free school meals status receive available support.
  • Reconcile pupil names on timetables for music & drama lessons to finance system termly or when alterations are made.
  • Raise invoices and monitor timely collection of all debts (credit control).
  • Process all other income on the accounting system reconciling to primary records.
  • Prepare annual gift aid claims for submission by the Business Manager to HMRC.
  • Ensure security of cash and any cheque books or pre-printed cheque stationery in line with insurance requirements.
  • Order bank stationery as and when needed.
  • Administer the 16-19 Student Support Bursary software, check claims and prepare payments for authorisation. (To be completed monthly or on demand)
  • Liaise with auditors, as required. Ensure enquiries from staff, students and external are dealt with effectively and efficiently.
  • Be responsible for the security of the finance office including the safe and storage areas.
  • Be fully aware of all procedures within the finance office to assist colleagues and enable cover of any staff absence.
  • Contribute to the maintenance of the Finance Procedures manual.
  • Undertake general clerical duties as required.
  • Attend relevant training and take responsibility for own development.
  • Attend relevant school meetings as required.
  • Respect confidentiality at all times

This job description does not form part of the contract of employment. It describes the way the postholder is expected and required to perform and complete the particular duties as set out above. It is not necessarily a comprehensive definition of the post.

The duties and this job description will be reviewed at frequent intervals and may vary to meet the changing demands of the school at the reasonable discretion of the Headteacher at any time.

It is Westcliff High School for Girls’ policy that all support staff should have the role of Lesson Supervisor as and when required; this is an additional area added to the job description and there will be additional payment for this work if the hourly rate for your normal job is less than that of a Lesson Supervisor.

  • Main duties and responsibilities
  • To supervise whole classes during the short-term absence of teachers and to give instructions for the lesson as provided by a teacher.
  • To maintain good order, acting as a role model, setting high standards of conduct and behaviour, dealing promptly with conflict and incidents in line with established policy, reporting all concerns to an appropriate person.
  • To keep pupils on task and respond to general enquiries.
  • To provide general feedback to teachers
  • To be aware of and support difference, ensuring all pupils have equal access to opportunities to learn and develop.

For more information, includingthe job description/person specification for the role please click here view our electronic information pack.

Westcliff High School for Girls is committed to safeguarding and protecting the welfare of the children. The school complies with the DBS Code of Practice in regard to criminal record information, and will not discriminate unfairly against any applicant on the basis of a conviction or other information revealed. A copy of the school’s safeguarding policies are available on request. All successful applicants will be required to undertake an enhanced Disclosure and Barring Service check. In line with Keeping Children Safe in Education 2023 guidance all shortlisted candidates may be subject to online searches that may include social media. For further information please contact HR@seeat.org

This job post has expired.

About Westcliff High School for Girls

School type
Academy, ages 11 to 18
Education phase
View all Secondaryjobs
School size
1333 pupils enrolled
Age range
11 to 18

Girls Secondary Grammar School

School location

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