Front Office and Examinations Administrator

Bmat Stem Academy, Harlow, Essex, CM20 3EZ

6 days remaining to apply

Start date details
ASAP
Closing date
4 October 2024 at 11:59pm
Date listed
27 September 2024

Job details

Job role: Administration, HR, data and finance
Visa sponsorship: Visas cannot be sponsored
Working pattern: Part time
Contract type: Permanent
Full-time equivalent salary: £14,859.14 - £15,592.44 Annually (Actual) Band 2 Point 3-6 including outer fringe allowance

Front Office and Examinations Administrator job summary

Part-Time Hours 9am-3pm working 27.5 hours per week 39 weeks per year.

Main duties of the role include:

Reception/Front office

To be the first point of contact for both telephone and face to face enquiries and take messages where appropriate

To ensure school security arrangements are always complied with, including issue of visitor badges and singing in of visitors

To accept and sign for deliveries as appropriate

To receive and deal with enquiries from parents, staff, students and LAB members both over the telephone and in person

To greet visitors to the school and liaise with appropriate staff

To provide hospitality for visitors as and when required

To keep parents informed

To ensure security procedures are adhered to

To clear answerphone messages left overnight

To clear/deal with/forward whole school emails

To be responsible for recorded/special delivery correspondence and maintenance/monitoring/adding funds to the franking machine

To undertake filing, photocopying and reprographic work as required

To offer support to teachers for various things including locating teacher, students etc

Accessing information on BROMCOM for telephone numbers and contact details

To provide general and clerical support to the office

Day to day maintenance of the telephone system and franking machine

To have a sound knowledge of using Microsoft Office and any other relevant software

To call the ‘on call’ SLT member to go to requested classrooms

To be responsible for the general tidiness of the reception area

Ensure stock of paper/boarders and other materials/equipment are available for displays and order when required

To be flexible and assist with other duties as and when required

To securely log any exam papers that are received and ensure they are signed in by Exams officer within time frame

Exams administration

To support with the setup and secure running of examinations in line with JCQ guidance and ICE guidance

To undertake specific training on the administration and proper running of examinations.

To work with Exams Officer and SENCO to ensure appropriate measures are in place for students with access arrangements.

To be responsible for creating and printing of examination registers and seating plans, ensuring these are ready and available for the examinations.

To be responsible for the setup and clear down of examinations.

To be responsible for the collection of and checking of examinations and the safe storage of these in the examination cupboard.

To ensure that examinations are correctly sealed and prepared for collection.

To liaise with invigilators to ensure that examinations are correctly staffed

Being able to deal with any conflict effectively; and with minimum fuss. ensuring the appropriate people are informed of any conflict which may happen

To ensure security procedures are adhered to by operating the various control mechanisms in place, checking of ID, issuing badges, and ensuring invigilators sign in and out.

To be responsible for the general tidiness of the examination cupboard

To undertake a range of admin duties including word processing, photocopying, filing, collation and distribution of documents, processing of correspondence and general clerical duties.

Securely logging any exam papers that are delivered and ensuring they are sign in by Exams Officer within timeframe.

To check examination stationary stock and place orders through finance purchasing system.

Accessing information to offer support to invigilators and administrators for various things, including locating teachers, students, telephone numbers and contact details, using the Bromcom database.

To assist in distributing the fire examination registers to all teachers to enable them to take the roll call to ensure the safety of the students.

To have a sound knowledge of using Microsoft Office and any other relevant software.

To provide hospitality for invigilators as and when required.

To be flexible and assist with other duties as and when required.

Please see full details of the role on job description attached. Early application is encourage.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.