HR Administrator

Knowledge Schools Trust, London, W6 0LB

17 days remaining to apply

• Start date details

  ASAP

• Closing date

  18 April 2026 at 12:59am

• Date listed

  1 April 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full-time equivalent salary: £25,000.00 Annually (Actual)

HR Administrator job summary

We are looking for a dynamic, efficient and highly motivated individual to join our busy, fast‑paced HR department 💼⚡.
The ideal candidate will have HR experience and preferably hold a CIPD Level 3 Foundation Certificate 🎓.

🌟 About You

You’ll ideally bring:

• ✅ 2+ years’ office experience
• ✅ Experience in recruitment administration, processing DBS applications, and a solid understanding of safer recruitment guidelines 🛡️
• ✅ Knowledge of HR administration and HR data management within a school setting (advantageous) 🏫

You must be:

• 🔍 Detail‑oriented
• 💻 PC literate
• 🔄 Able to perform a wide variety of tasks to a high standard
• 🤝 A team player who supports the Trust’s schools
• 🎯 Able to multi‑task in a fast‑moving environment

🏢 About Us

Our central services team operates across London and Bedford, supporting:

• 🎓 9 schools (2 secondary with sixth forms + 7 primary)
• 👩‍🏫 520 staff
• 👧👦 Nearly 4,000 pupils

We manage Finance, Admin & HR operations across the Trust.

🔑 Key Focus of the Role

Supporting our HR Advisor for the Bedford schools:

• 📂 Helping populate our new HR system (SAMPeopleServe)
  ↳ Digitally scanning documents and files
  ↳ Auditing staff files to ensure consistent, accurate uploads

✅ The Successful Candidate Will Have…Skills & Qualities

• 🤝 Strong interpersonal, communication and presentation skills
• ✍️ Good written and numerical skills
• 👔 Always maintains a professional approach
• 🚀 A can‑do, motivated attitude
• 💡 Uses initiative and is proactive
• ⏱️ Works efficiently while maintaining accuracy
• 🧠 Strong IT skills, especially in Microsoft Word & Excel
• 🗂️ Can plan, prioritise and re‑prioritise effectively
• 🔄 Able to step back, review work, and determine next actions
• 😌 Calm, unflappable under pressure
• 🙌 An all‑rounder with common sense, enthusiasm, and a sense of humour
• 🤗 Works sensitively and supportively with the team
• 🔧 Flexible, adaptable and willing to take on reasonable tasks
• 🛡️ Ensures confidentiality, professionalism and discretion
• 👶 Promotes and safeguards the welfare of children
• 📘 Adheres to all school policies

⭐ Experience with SAMPeople is a bonus — but training will be provided!

❗ In line with safeguarding practices, CVs cannot be accepted.

🌍 Equal Opportunities

Knowledge Schools Trust is an equal opportunities employer

All appointments are subject to safer recruitment and safeguarding checks, including an enhanced DBS clearance check, Prohibition from Teaching Checks and a Section 128 Direction Check (if applicable). KST is committed to the safeguarding of the children and young people in our care and actively promotes their welfare. We expect all staff and volunteers to share this commitment. KST is an equal opportunities employer and welcomes applications from minority groups.

📅 Key Dates

• Application Deadline: ⏰ 12 noon - Friday 17 April 2026
• Interviews: Conducted as applications are received 📥

💼 Job Details

• Job Type: Part‑time, Fixed‑term (4 months)
• Location: Hybrid - Bedford MK42 6BA 🏡🏢

🎁 Benefits

• 🏦 Company pension
• 🏠 Work from home
• 🅿️ On‑site parking

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Knowledge Schools Trust

• Type: Multi-academy trust
• See more jobs: teaching-vacancies.service.gov.uk/organisations/knowledge-schools-trust

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