Office Administration Assistant New Pay Scale 3 from April 2026

Hereward Primary School, Loughton, Essex, IG10 2HR

25 days remaining to apply

• Start date details

  ASAP

• Closing date

  13 April 2026 at 12:59am

• Date listed

  18 March 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £18,287.24 - £18,566.61 Annually (Actual) term time, salary is annualised and paid equally over 12 months

Office Administration Assistant New Pay Scale 3 from April 2026 job summary

The Heart of Our School Office Office Administrator Assistant Salary Scale 3: 30 hours per week, Monday to Friday, 8.15 - 2.15, 6 hours per day Term-time only, with the expectation of attending a minimum of two inset days, which will be paid as additional hours.

We are looking for an organised, friendly, and proactive team player to join our busy Administration team. In this fast-paced role, you’ll be the first point of contact for visitors, support daily school operations, and provide essential admin and reception support.

As part of the Hereward Primary School, you will play a vital role in ensuring our school remains a welcoming, secure, and efficient environment for pupils, parents, and staff alike. If you’re calm under pressure, great with people, and ready to make a real difference, we’d love to hear from you.

Your Key Responsibilities

As an Administration Assistant, your day will be varied and impactful, covering three main areas:

1. Front-of-House & Reception

• Acting as the welcoming "face" of the school, managing all visitor enquiries via phone, email, and in person.

• Ensuring school security by managing visitor badges and entry systems.

• Handling incoming and outgoing post and accepting school deliveries.

2. Student Welfare & Attendance

• Providing first aid to pupils (training provided) and liaising with parents regarding sickness or injury.

• Maintaining the daily registration process, checking online registers, and following up on absences or late arrivals.

• Supporting the general well-being of our children in a "Trauma Perceptive" environment.

3. Administration, HR & Finance Support

• Managing data entry, filing, photocopying, and the maintenance of school stock.

• Assisting with the administration of school visits and wrap-around care bookings/payments.

• Supporting the Central HR and Finance teams with onboarding paperwork and processing purchase orders.

We are looking for a professional who meets the following criteria:

• Education: A minimum of GCSE English and Mathematics at Grade C or equivalent.

• Tech-Savvy: Proficient in Google Docs/Sheets and Microsoft Office, with a willingness to learn school-specific systems like Arbor or Childcare Connect.

• Communication: Exceptional verbal and written skills, with the ability to handle sensitive information with total discretion.

• Organisation: Meticulous attention to detail and the ability to prioritise a heavy workload under pressure.

• Welfare-Focused: A valid First Aid qualification is desirable, but a willingness to undergo training is essential.

In return we can offer:

• Friendly, experienced team.

• Training.

• Access to the Local Government Pension Scheme.

• A well-being package including an annual term-time well-being day.

• Employee Assistant Programme.

• Cycle to Work scheme.

Why Join EFSPT?

We are committed to Trauma Perceptive Practice, an approach that supports emotional well-being and creates a sense of belonging for all. We value our staff’s growth and provide opportunities for continuous professional development (CPD) and performance reviews.

Safeguarding Note: The Trust is committed to safeguarding and promoting the welfare of children. All staff are expected to share this commitment, and the successful candidate will be required to undergo an enhanced DBS check.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Hereward Primary School

• School type: Academy, ages 3 to 11
• Education phase: Primary school
• School size: 449 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Hereward Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/hereward-primary-school

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