Office Administrator

Haydon Abbey School and Pre-School, Aylesbury, Buckinghamshire, HP19 9NS

12 days remaining to apply

• Start date details

  ASAP

• Closing date

  5 June 2026 at 12pm (midday)

• Date listed

  24 May 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £15.09 Hourly Possibility of flexibility in hours for the right applicant

Office Administrator job summary

Are you the welcoming face and organised force we are looking for?

At Haydon Abbey School and Pre-School, we believe that a warm welcome and a smoothly run office are at the heart of a thriving learning community. We are seeking a professional, proactive, and enthusiastic Office Administrator to join our dedicated team.

In this vital role, you won't just manage paperwork—you will be a champion of our school ethos, ensuring parents, visitors, and pupils always experience a friendly, safe, and professional environment.

With convenient school-friendly hours (8:00am to 2:30pm), this is the perfect opportunity for an organised professional looking to make a meaningful impact in education.

Key Responsibilities

Working with minimal supervision, you will use your initiative to manage the school reception and provide essential administrative support to our Senior Leadership Team (SLT) and Site Teams.

• The Face of our School: Manage the School Reception, answer calls, handle parent communications via Teachers2Parents, and warmly welcome visitors.
• Pupil & Staff Attendance: Take ownership of daily attendance registers, manage "first-day calling" by 10:00am, track staff absence in line with school policies, and update payroll.
• Data & Admin Mastery: Maintain and update pupil records on SIMS, manage medical paperwork, draft school correspondence, and handle daily incoming/outgoing mail.
• Championing Safeguarding: Act as a gatekeeper for school safety by checking visitor IDs/DBS status, and utilising the Inventry sign-in system.
• Shaping the Future: Work collaboratively with the Headteacher and SLT to support the school’s vision, values, and long-term development.

What We Are Looking For

• A Professional Demeanour: Someone who demonstrates high standards of personal integrity, loyalty, discretion, and professionalism.
• An Excellent Communicator: Exceptional grammar and spelling skills, with the ability to form constructive relationships with staff, governors, parents, and pupils.
• Tech-Savvy Skills: Experience with or a willingness to be trained on SIMS, Inventry, and Teachers2Parents.
• An Initiative-Taker: A proactive individual capable of working independently, managing a busy workload, and adapting to the evolving needs of the school.
• Commitment to Care: A dedicated professional who will strictly adhere to Safeguarding, GDPR, and Health & Safety regulations.

Why Join Haydon Abbey School?

By joining our team, you become part of a dynamic learning community that empowers both its staff and pupils to achieve and excel. We offer a supportive working environment, opportunities for professional development and training, and the chance to be part of a team dedicated to continuous school improvement.

Safeguarding Statement: > Haydon Abbey School and Pre-School are committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment. The successful candidate will be subject to an enhanced DBS check and satisfactory references.

How to Apply

If you are ready to be a key player in our school's success, we would love to hear from you!

Applications are reviewed on a rolling basis—don't wait to apply! We reserve the right to close the advert early for the right candidate.

We kindly request that recruitment agencies do not contact us regarding this vacancy

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Haydon Abbey School and Pre-School

• School type: Local authority maintained schools, Does not apply, ages 2 to 11
• Education phase: Primary school
• School size: 536 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report
• School website: Haydon Abbey School and Pre-School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/haydon-abbey-school-and-pre-school

Come and join our team at Haydon Abbey School and Pre-School, a very popular and oversubscribed school in the heart of Aylesbury. We are seeking an inspirational KS2 Class teacher committed to developing self-confident and independent children

Why Join us?
• A large, diverse school with a welcoming and friendly atmosphere
• A positive and happy workplace committed to a good work/life balance
• Inclusive to all, providing a high quality, broad and balance curriculum
• Well-resourced across all areas of the curriculum, including a forest school, sports MUGA and wildlife garden
• A wonderful well-stocked library and outdoor reading huts to encourage a love of reading
• Excellent record of developing staff at all stages of their careers with high-quality tailored professional development

School location

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