Office Administrator HR & Finance

Marton Primary Academy and Nursery, Blackpool, Lancashire, FY4 5LY

20 days remaining to apply

• Start date details

  ASAP

• Closing date

  11 November 2025 at 8am

• Date listed

  22 October 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £26,403.00 - £28,142.00 Annually (FTE)

Office Administrator HR & Finance job summary

We are looking for a friendly and approachable person to provide a general administration service to the school office, with a focus on finance and HR administration. You will be a key member of a highly skilled, friendly, supportive and collaborative team of education professionals who are together strengthening our provision at every level and striving to build long-lasting foundations of excellence. Like us, you believe our students deserve the best possible education, regardless of their background or postcode, and you will share our mission of ensuring “the best for everyone and the best from everyone”.

Key Responsibilities which will form the basis of specific responsibilities

HR Administration for Marton Primary Academy

Maintain compliant HR staff files ensuring compliance with data management processes, managing the archive and data deletion process in a timely manner.

Process payroll changes (starters, leavers, contract changes, expenses) and monthly payroll checks, seeking the Principal’s approval each month

Process changes to and maintain accurate staff record systems (Payroll and Bromcom) and complete the school workforce census.

Maintain processes for and recording of staff absence reporting including sickness absence and special leave requests.

Complete the termly HR metrics reports for Marton to inform the Trusts central HR team

Ensure Bromcom is kept up-to-date with regards to staffing.

Arrange supply cover under the direction of the Principal

Recruitment and selection

In accordance with Bright Futures’ Safe and Fair Recruitment policy, safer recruitment guidelines, employment legislation and best practice be responsible for:

Supporting the Principal in the administration and co-ordination of all recruitment activities for Marton Primary, to ensure recruitment is carried out in a manner which is professional, reflects the school and the Trust’s values and is supportive of candidates.

This includes placing adverts, preparing for shortlisting; arranging and facilitating selection processes and pre interview candidate checks, pre-employment screening, arranging contractual and new starter documentation, payroll notifications and effective onboarding process.

Accurately updating and maintaining Marton’s Single Central Record, ensuring statutory checks are in place for those that work or volunteer for the Trust.

Financial Administration

Produce financial information and returns to the Trust as required.

Source resources and equipment to secure best value. Process all orders in accordance with Trust Financial regulations.

Collate invoice paperwork and delivery notes ready for central authorisation.

Ensure deliveries are correct and take remedial action if needed.

Ensure school credit card is used in accordance with Trust regulations and maintain appropriate records including receipts and reconcile the credit card statements monthly.

Manage unofficial school fund in accordance with Trust procedures and maintain effective and accurate records of income and expenditure.

Manage online parental payment system and follow up any arrears.

Balance the post book

Robust governance and systems and processes

Provide transparent and thorough materials and updates to the Head of School, and where necessary the local governing body, in order for them to challenge and hold the school to account and/or to make decisions

Lead on the establishment of robust systems and processes across areas of responsibility in the Academy, ensuring that the impact can always be measured

Joint Administrative Tasks

Welcome all visitors to the academy and communicate with courtesy and clarity to all staff, pupils, parents, carers, visitors and outside agencies and the wider community, both face to face, by email or over the telephone.

Manage the administrative functions of the academy office, reprographics, email and telephone system.

Obtain necessary licenses, permissions for the effective functioning of the academy e.g. Data Protection Certificate and Copyright licence.

Undertake word processing and other ICT related tasks including letters, report and schedules which utilises other ICT packages such as data bases and spread sheets.

Undertake clerical duties as required by the Senior Leadership Team, including confidential typing.

Provide general clerical support as required including filing, completing returns, producing documentation and responding to routine correspondence.

Support the Principal in getting papers ready for governors meetings.

Keeping Children Safe in Education

Bright Futures Educational Trust is committed to safeguarding and promoting the welfare of children and young people and we expect all staff and volunteers to share this commitment. This post is exempt from the Rehabilitation of Offenders Act 1974; pre-employment checks will be carried out and references will be sought for shortlisted candidates and successful candidates will be subject to an enhanced DBS check and other relevant checks with statutory bodies.

Please see the attached job description and person specification for a full list of responsibilities and accountabilities.

We are open, supportive and flexible with high-quality CPD opportunities through our Teaching School Hubs and Professional Development Institute.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Marton Primary Academy and Nursery

• School type: Academy, ages 2 to 11
• Education phase: Primary
• School size: 326 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report
• School website: Marton Primary Academy and Nursery website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/marton-primary-academy-and-nursery

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