Office Administrator
Lace Hill Academy, Buckingham, Buckinghamshire, MK18 7RR13 days remaining to apply
Start date details
asap
Closing date
15 October 2025 at 1pm
Date listed
2 October 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Fixed term
Full-time equivalent salary
- £24,915.00 Annually (FTE)
Office Administrator job summary
The administrative assistant/officer is responsible for supporting the administrative, financial and organisational processes within the school. They will also act as the initial point of contact for parents/carers, visitors and other stakeholders, so will be an ambassador for the school and embody the value, vision and ethos of the school in all interactions.Duties and responsibilities
General administration
Update manual and computerised record/information systems
Update and maintain the school calendar
Assist with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary
Manage and organise completed forms from parents and carers
Report any issues with the school’s IT systems
Organise and distribute incoming and outgoing post
Provide administrative support to staff as needed
Book training courses for all staff
Order, monitor and manage stock, ensuring best value following the school’s purchasing processes
Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times
Attendance administration
Monitor and maintain an accurate record of pupil attendance, producing reports as necessary
Monitor the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed
Reception
Greet all visitors, parents, pupils, and contractors in a friendly and professional manner, ensuring they follow safeguarding protocols.
Answer telephone calls and respond to email and face-to-face enquiries in a timely and courteous manner.
Manage the school entry system and visitor log, issuing badges and monitoring sign-ins.
Handle deliveries and post, including distribution to staff.
Safeguarding
Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures
Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures
Administer the school’s filtering and monitoring system for online safety, and escalate any safeguarding concerns following the correct safeguarding procedures
Written communication
Write and send email responses that are professional and uphold the school’s vision and values
Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders
Assist with marketing and promoting the school
Lunch Duty Responsibilities
Supporting the school lunch period before starting office-based duties.
Supervise pupils in the dining hall, playground, or designated areas to ensure safety, positive behaviour, and smooth running of lunchtime.
Encourage good manners, healthy eating, and positive social interaction among pupils.
Respond calmly and appropriately to minor incidents, following school behaviour and safeguarding policies.
Report any significant concerns to the senior leader on duty.
Ensure pupils transition safely and promptly from lunch into afternoon lessons.
Other areas of responsibility
Read and follow the relevant school policies
Undertake training required to develop in the role
Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy
Contribute to the safety of children and young people and protect them from harm
The Office Administrator will be required to safeguard and promote the welfare of children and young people, and follow school policies and the staff code of conduct.
Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the teacher will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the headteacher or line manager
Further information about the job
Commitment to safeguarding
Lace Hill Academy is committed to creating a diverse workforce. We’ll consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Lace Hill Academy
- School type
- Academy, ages 3 to 11
- Education phase
- Primary
- School size
- 235 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- Lace Hill Academy website
Lace Hill Academy is a vibrant one-form entry primary school located in Buckingham and part of the Campfire Education Trust. Both at school and trust level, the children are at the centre of all we do. We believe that embedded values are at the heart of nurturing and developing children ready for the next stage of their education. Our core values are resilience, integrity and respect. We have a strong community with many links to local industries. Our curriculum is designed to extract learning from exciting opportunities and adapt it to every child and their life experiences. Through Sports4All, we run extended services from 7:30 until 18:00. We are exceptionally proud of our school and all its stakeholders. Our staff team is extremely talented and endeavours to make every day count.
School location
Similar jobs nearby
Primary School Administrative Officer
Eynsham Community Primary School
Beech Road, Witney, Oxfordshire, OX29 4LJ
Get a job alert when similar jobs are listed
Find more school jobs in Buckinghamshire and Milton Keynes