Office Administrator

Manor Community Primary School, Swanscombe, Kent, DA10 0BU

12 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  2 June 2026 at 11:59pm

• Date listed

  20 May 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £6,157.00 Annually (Actual) KSB

Office Administrator job summary

At Manor Community Primary School, we are proud to be a welcoming, inclusive and community-focused school where every child is valued and supported to succeed. We believe in collaboration, kindness and high aspirations, and our office team plays a vital role in bringing these values to life every day.

We are looking for a friendly, efficient and highly organised Office Administrator to be the welcoming face and voice of our school. This role is central to ensuring the smooth day-to-day running of the office, with a particular focus on admissions administration and supporting communication across the school community.

This is an exciting opportunity for someone who enjoys working in a busy environment, builds strong relationships and takes pride in delivering excellent administrative support. You will play a key role in supporting pupils, families and staff, helping to create a positive and efficient environment where children can flourish.

Key Responsibilities

As our Office Administrator, you will:

• Welcome pupils, parents, staff and visitors, acting as a professional and friendly first point of contact
• Support nursery admissions processes, including maintaining waiting lists and records
• Maintain accurate pupil records using the school’s management information systems
• Provide general administrative support to ensure the efficient operation of the school office
• Manage incoming calls, emails and post, responding to queries appropriately
• Support attendance processes, including communication with families
• Assist with data collection, reporting and statutory returns
• Maintain office systems, including filing, stock management and calendar support
• Support basic financial administration such as recording invoices and handling cash securely
• Ensure all safeguarding, security and confidentiality procedures are followed at all times
• Contribute to a well-organised, safe and welcoming school environment

Who We Are Looking For

We are seeking someone who shares our commitment to providing the very best for our pupils and community. The ideal candidate will:

• Be warm, approachable and confident when dealing with pupils, parents and visitors
• Have strong organisational skills and the ability to manage competing priorities
• Demonstrate excellent communication skills, both written and verbal
• Be confident using Microsoft Office and administrative systems
• Be reliable, discreet and able to maintain confidentiality at all times
• Enjoy working both independently and as part of a supportive team
• Be proactive, flexible and solution-focused in a busy environment
• Have a strong understanding of safeguarding, data protection and professional responsibilities
• Be committed to continuous learning and personal development

Experience in a school setting is desirable but not essential—we welcome applicants with transferable skills and a passion for working in education.

Why Work With Us?

At Manor Community Primary School, we are committed to supporting our staff as well as our pupils. When you join our team, you can expect:

• A welcoming and supportive staff team who value collaboration and kindness
• A positive working environment where your contribution is recognised and appreciated
• Opportunities for training and professional development
• A strong focus on staff wellbeing and work-life balance
• The chance to make a genuine difference to children and families in our community every day
• A school that is driven by shared values of inclusion, respect and achievement

Please download our application pack to find out more, click the ‘Apply Now’ button to send us your application. If you would prefer this advert and application in a different format, please contact the school office.

This school is committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers are expected to share this commitment. Appointment to this post will be subject to an enhanced Disclosure and Barring Service (DBS) check, as well as any other relevant pre-employment checks.

We reserve the right to close this advert early, should a suitable applicant be found.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Manor Community Primary School

• School type: Academies, Does not apply, ages 3 to 11
• Education phase: Primary school
• School size: 668 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Manor Community Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/manor-community-primary-school-swanscombe

At Manor Community Primary School, we firmly believe that every child should have the opportunity to reach their full academic potential and understand that hard work and determination are the key to success in life.

Our ethos is that a happy child is a successful child, and we provide a safe, stimulating environment where all children thrive. Our unique curriculum creates leaners who are motivated and resilient, whilst instilling a lifelong love of learning.

We work in close partnership with our parents to ensure we do all we can to promote and establish strong, respectful relationships that enhance the outcomes for all children and their families. All children have dreams and aspirations, and we work hard to guide them to be the best they can be.

School location

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