Office Administrator
Our Lady's Roman Catholic Primary School, Oxford, Oxfordshire, OX4 2LF17 days remaining to apply
Closing date
21 November 2025 at 11:59pm
Date listed
4 November 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £25,992.00 Annually (FTE) Grade 6 £25,992 (pro rata)
Office Administrator job summary
Our Lady’s is an academy within the Pope Francis Catholic Multi Academy Company, a group of schools in Oxfordshire. This partnership provides excellent opportunities for collaboration, cooperation, and the sharing of good practice between our schools.
In return for your flair, commitment and drive, we can offer you:
- pupils who are enthusiastic, happy and well-behaved
- career opportunities within the Pope Francis Catholic Multi Academy Company
- supportive parents, strong parish links and committed governors
- an outstanding Catholic ethos
Applications are warmly invited from non-Catholics as well as those that follow the Catholic faith. We regret we can only accept applications from person authorised to work within the UK.
Our Lady’s Catholic Primary School is committed to safeguarding and promoting the welfare of children and young people, and we expect all staff and volunteers to share this commitment. Any offer of employment is subject to satisfactory references and enhanced DBS checks. All posts are subject to a probationary period.
Job particulars:
- Hours of work: 8am-4pm Monday to Friday, term time only
- Salary: Grade 6, £25,992 (pro rata)
- Closing date: Friday, 21st November 2025
- Interview date: Thursday, 27th November 2025. Please note candidates may be invited to interview earlier.
Job description
Administration
- To undertake the DBS checking service for all new employees, obtaining documentation and entering details on the online DBS system, and follow through to completion.
- When necessary, assist the payroll process for new and changed contracts, completing all necessary paperwork as required.
- To support the administration and advertising of vacancies.
- To be a point of contact in assisting the Governing Body with new admissions.
- To be responsible for updating SIMs with all pre-admission and post-admission details.
- To maintain the manual/computerised assessment module, e.g., data entry and reports.
- To maintain other manual/computerised records/management information systems, e.g., admissions register, free school meals register/pupil medical list, etc.
- To undertake routine financial administration for banking/cash collections of clubs within the academy, etc., and general correspondence to parents for funds through invoices and on School Gateway etc.
- To provide general clerical/admin. support for the academy office, e.g., photocopying, filing, complete standard forms, respond to routine correspondence
- To produce lists/information/data as required, e.g., pupils data
- To undertake typing and word-processing and other IT-based tasks as required, e.g., weekly news bulletins, parents’ letters/information, Headteacher’s correspondence, policies, etc., as required, and other tasks as can be reasonably requested to support other staff members.
- To assist in the distribution of mail.
- To undertake administrative procedures eg production of the academy prospectus/preparation of new pupil folders/files, index cards, etc.
- To maintain and collate pupil reports.
- To support the School Business Manager with tasks, as directed, to ensure the smooth running and organisation of the administration office.
Resources
- To operate relevant equipment/ICT packages (e.g., Word, Excel, databases, spreadsheets, Internet/email)
- To assist with maintaining stock and supplies for curriculum and checking and distributing as required
- To provide general advice and guidance to staff, pupils and visitors
Other
- To be aware of and comply with all policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, and reporting all concerns to an appropriate person.
- To be aware of and support difference and ensure equal opportunities for all.
- To contribute to the overall ethos/work/aims of the school.
- To appreciate and support the role of other professionals.
- To attend and participate in relevant meetings as required.
- To participate in training and other learning activities and performance development as required.
- To complete other tasks as required and as deemed necessary by the Headteacher or School Business Manager.
Personal Specification
Qualifications/Training
- NVQ Level 2 or equivalent qualification or experience in a relevant discipline.
- Good literacy and numeracy skills.
- Evidence of commitment to ongoing professional development.
- GCSE English and Maths (Grade 4/C or above) or equivalent qualifications.
Experience
- Experience of working in a school office or busy office environment.
- Experience of providing administrative, clerical, or financial support.
- Experience of dealing with the public in person and over the telephone.
Essential Criteria Desirable Criteria
Knowledge and skills
- Confident use of ICT packages (e.g., Word, Excel, email).
- Accurate keyboard and data entry skills.
- Ability to maintain manual and computerised records and produce reports as required.
- Excellent verbal and written communication skills.
- Ability to organise, prioritise and meet deadlines in a busy environment.
- Ability to relate well to children, parents, and colleagues.
- Ability to take initiative while working effectively as part of a team.
- Understanding of safeguarding and child protection procedures.
- Knowledge of financial processes such as raising purchase orders and handling invoices.
Personal Qualities
- Friendly, approachable and professional manner.
- Calm and efficient under pressure.
- Reliable, flexible, and adaptable.
- High level of personal integrity and confidentiality.
- Enthusiastic and committed to supporting the Catholic ethos and mission of the school.
- Willing to uphold the school’s values of kindness, respect, and service to others.
- Demonstrates empathy and a caring attitude towards pupils and families.
- Committed to contributing to the wider life of the school community.
- Able to demonstrate an understanding of the distinctive nature of a Catholic school.
- Willingness to attend relevant training and participate in performance development.
- Supportive of the school’s mission and ethos of “You are young, you are precious, you are loved” and be part of the RUAH formation.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Our Lady's Roman Catholic Primary School
- School type
- Academy, Roman Catholic, ages 3 to 11
- Education phase
- Primary
- School size
- 325 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- Our Lady's Roman Catholic Primary School website
School location
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