Office and Finance Administrator
Sibford Gower Endowed Primary School, Banbury, Oxfordshire, OX15 5RW8 days remaining to apply
Start date details
February/March 2026
Closing date
6 February 2026 at 12pm (midday)
Date listed
23 January 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 19.5hrs over three days per week (days to be agreed at interview), Term Time only plus 5 inset days
Contract type
- Permanent
Pay scale
- Grade 6
What skills and experience we're looking for
General Admin Tasks
- Act as first point of contact for school; provide an information and advisory service to visitors and staff as necessary.
- Maintain the office area promoting a positive image of the school and to ensure that Health & Safety regulations are adhered to.
- Respond to incoming telephone calls, answer queries and take messages, prioritise and pass to relevant staff as required.
- Manage all emails to the office account and respond or pass on information to the relevant staff member as appropriate.
- Manage the school’s outgoing post, purchase and maintain stock of stamps according to school’s needs
- Develop and maintain the school’s filing system
- Assist the head teacher in producing the weekly bulletin, circulate to parents/carers
- Play a key role in managing school communications, including messages to the school community using the parent mail system
- Provide a full range of secretarial services to the head teacher and manage the head teacher’s and school diaries.
- Generate letters for school staff as required.
- Assist in maintaining of school website ensuring that it complies with Department for Education requirements.
- Provide support to pupils who are ill at school and contact parents as necessary.
- Jointly preparing for new academic year within Arbor
- Ensure regular servicing of photocopier and ensure sufficient supplies of paper and toner are kept.
- Complete the attendance module on Arbor (Management Information System) on a daily basis.
- Follow up any unexplained pupil absence with a phone call to parents/carers and record in the absence book.
After School Care Admin
- Enter childcare voucher payments into Arbor
- Process ASC payments
- Assist ASC playleader in chasing arrears/ clarifying parent queries as to what is owed
- Assist ASC admin in adding last minute additions to ASC register
- Archive ASC file at end of academic year
Breakfast Club Admin
- Set up booking sessions for each half-term on Arbor
- Review completed weekly registers and ensure match in Arbor registers – amending charges appropriately.
- Send invoices for any food consumed
- Chase parents for overdue payments.
Nursery Admin/Admissions
- Manage enquiries from prospective parents & liaise with Head to book tour
- Manage open morning admin
- Process admissions admin
- Manage all Nursery admin within EYFS portal and Nursery registers
Finance
The MAT currently uses PS Financials as the finance software and HCSS as the Budgeting software.
- Release Purchase Orders as required and enter Goods Received Notes into PSF.
- Maintaining records of the transactions, goods receipting, coding and passing invoices to the WMAT Finance Team for payment/processing
- Process income and create necessary paperwork for banking/ cash collection, addressing any local issues as needed.
- Raise invoices for musical instrument tuition and chase any outstanding payments.
- Reconcile local bank account and credit card on a monthly basis.
Nursery Finance
- Process invoices/payments for Nursery using EYFS portal
- Raise invoices/chase outstanding monies for private nursery hours
- Process/collate OCC Termly funding notifying OCC of any mid term changes
Personnel
- Support the Head teacher in arranging supply cover as necessary.
- Update Arbor with staff details
- Collate monthly supply cover and overtime claim forms as necessary and scan to HR for processing
- Record staff absence data in Arbor and inform HR of all absences
- Maintain limited personnel records (evidencing documentation upon interview)
- Liaise/Scan to HR evidencing documentation for new starters
- Produce and submit the annual School Workforce Census.
- Maintain the Single Central Record updating WMAT HR when changes occur
- Setting up access authorisations for staff in Arbor
Premises / Health & Safety
- Liaise with Warriner MAT site team for any matters relating to repairs and maintenance and health and safety.
- Maintain a record of training taken and organise training as required.
- Support in preparing for all Health & Safety audit visits.
- Carry out any additional office-linked duties related to Health & Safety as detailed in the WMAT Health & Safety Policy
- Assist with Fire Drill evacuation and recording
- ‘Snow tree’ and emergency school closure updates
Pupil Records
- Produce and submit School Census 3 times a year.
- Support the administration of Statutory Assessment Tests and input and submit assessment results as required.
- Maintain and update pupil records in Arbor, including SEND
- Limited admin input on Arbor for Wraparound provision
What the school offers its staff
- A happy and caring environment where staff and children are valued
- A supportive staff team
- Children who are happy and motivated to learn
- Ongoing professional development
- A clear staff well-being strategy package that includes our confidential Employee Assistance Programme with access for all staff to Face-to-Face Counselling, Stress Management, 24/7 GP access, Physiotherapy, Menopause Counselling and Support, Men’s Mental Health Wellness, Bereavement Support, Nurse Support Service, Maternity & Paternity Support and Financial Wellbeing Support
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)About Sibford Gower Endowed Primary School
- School type
- Academy, ages 3 to 11
- Education phase
- Primary school
- School size
- 97 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- School website
- Sibford Gower Endowed Primary School website
- Email address
- recruitment.4007@warriner.oxon.sch.uk
Sibford Gower is a warm, welcoming rural school with supportive colleagues, parents and governors, teaching children who are caring, well behaved and motivated.
As part of a growing multi academy trust, we are in a position to offer opportunities which will appeal to a range of potential applicants. Although this is advertised as a temporary position, there are likely to be future opportunities within the trust for the successful candidate and our membership enables us to offer professional development opportunities beyond the context of our own school for teachers seeking career progression.
Arranging a visit to Sibford Gower Endowed Primary School
To arrange a visit and increase the chance of a successful application email recruitment.4007@warriner.oxon.sch.uk.
School location
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