Office Manager
Parish Church of England Primary School, St Helens, St Helens, Merseyside, WA10 1LW6 days remaining to apply
Start date details
As soon as possible
Closing date
14 October 2025 at 9am
Date listed
8 October 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 36 hpw, Monday - Friday,
Contract type
- Permanent
Full-time equivalent salary
- £27,254-£29,540
What skills and experience we're looking for
Title: Office Manager
Salary: NJC SCP 9-14 £27,254-£29,540 (actual salary £23,545 - £25,520)
Hours: 36 hours per week, term time only + 5 days
Accountable to: Senior Leadership Team, School Business Manager & Governors
Location: Parish CE Primary School, Charles Street, St Helens WA10 1LW
This position represents an excellent opportunity for a dedicated person to work as part of our team to manage our busy school office. The school also has a Nursery and before and after school child-care facility.
Main Purpose
- To create a warm front office culture at the school which welcomes all and to provide routine administrative and financial support to the Headteacher, School Business Manager, Senior Leaders and Teachers within the school.
- To be a key member of the school’s attendance team.
Personal Attributes: Dedicated, reliable, understanding and caring. Be able to operate calmly under pressure and meet deadlines. Be able to organise own work efficiently and use own initiative.
Job Purpose
To aid the Executive Headteacher, Head of School and School Business Manager and staff in the smooth running of the school and to support pupil attendance.
Main Duties:
- To create a front office culture of warmth, welcome and belonging in line with school policy
- To manage the school diary and prepare relevant administration for key events/deadlines
- To conduct ongoing monitoring of attendance for all children to promote good attendance across the school.
- Administer a daily attendance and punctuality check each morning and follow up the daily absences by telephone and other means.
- All absences to be recorded accurately on Iris.
- To be responsible for end of academic year promotion on Iris.
- Checking the electronic registers each morning and afternoon.
- Process and record children who arrive late, leave during the day and collected late at the end of the day.
- Process requests for special leave in liaison with the Head of School.
- Ensure full records are kept and filed appropriately.
- Support with attendance sanctions, including fines and court action.
- Inform SLT when pupils are reaching trigger points and ensure parents are kept informed of attendance status.
- Organise interviews with the parents and SLT before the trigger points are reached.
- Ensure the Children Missing in Education procedure is followed by school.
- Ensure SLT are kept informed of persistent absences and lates.
- Be responsible for maintaining accurate records and to complete reports regarding attendance as required by school, LA and DfE.
- To provide parents / carers with termly traffic light attendance letters.
- Email class teachers the daily and weekly attendance figures to display outside their classrooms.
- Contribute towards developing whole school strategies to improve attendance.
- Prepare attendance certificates to reward good attendance.
Admissions and Mid-Year Transfers:
- Be responsible for the admissions process for the whole school, in liaison with St Helens Council, including Reception intake, mid-year admissions, Year 6 transfers and leavers.
- Organise and prepare the Induction procedure alongside the Early Years Champion. Ensuring all admission packs are kept up to date.
- To maintain full and accurate pupil records including individual pupil folders and ensure Iris is kept up to date in a timely fashion including pupil admission and removal.
- Ensure all admissions of pupils are added onto Iris.
- To meet and greet prospective parent/carers and to help with enquires regarding admissions to the school.
- Administer CTF’s both incoming and outgoing using IRIS and Secure Access/S2S.
- Manage pupil transfer data (including assessment data).
- Produce and submit census in conjunction with the Head of School.
- Collate information in relation to appeals as and when required.
Administrative Tasks:
- Maintain and operate Parent Communication App and ensure contact details are up to date. This includes overseeing Parent Evening bookings through the app.
- Maintain records of pupils on free school meals.
- Provide administrative tasks and organisation support as directed by the Executive Headteacher and SLT.
- Contribute to reports for Governors as directed by the SLT/Executive Headteacher.
- Liaise with teachers and wider staff advising of any pupils with medical problems.
- Open and manage the main school incoming emails and distribute incoming emails / post accordingly.
- Manage the school's dinner ordering system on a daily basis.
- Liaise with parents about financial aspects such as dinner payments, club payments, trip payments etc.
- Responsible for the management of children’s free school meals and fruit/milk distribution.
- Welcome visitors and ensuring they are signed into the building using the school’s signing in system.
- Ensure pupils are signed in and out as required using the signing in system.
- Assist with marketing and promoting of the school including the school prospectus and keeping the website updated.
- Uploading the weekly newsletter onto the school’s website and app.
- Lead and manage the organisation of class trips, school photographs and ticketing for school events.
- Act as first point of call with regard to pupil and staff first aid, assisting with pupil first aid, looking after sick pupils and liaising with parents/carers.
- Ensure Executive Headteacher’s diary is kept up to date, prioritising meetings and ensuring the Executive Headteacher is briefed.
- Update the academic calendar, timetable and all other documents related to the school schedule and ensure communication is given to relevant staff.
- Administer medicines to pupils as required.
Finance:
- Basic inputting of Purchase orders, invoices and reconciliation of payments if required.
Premises:
- Be responsible for implementation of appropriate Health and Safety measures in the office.
- Be responsible for hospitality for visitors, governors or parents when the need arise.
Promotion of Values:
- Ensure that a high level of confidentiality is maintained in all aspects of work.
- Maintain excellent public relations and contribute to the overall Christian ethos, aims and work of the school.
General:
- To understand and apply school polices in relation to health, safety and welfare.
- Attend relevant training and take responsibility for own development.
- To maintain stationery and consumables for the whole school to include ordering equipment as required
- To work in partnership with office staff at our partner school as required
- Attend school meetings as required.
- To respect confidentiality at all times
- To participate in the performance and development review process, taking personal responsibility for identification of learning, development and training opportunities in discussion with line manager.
- To comply with individual responsibilities, in accordance with the role, for health and safety and Safeguarding in the workplace.
- Ensure that all duties and services provided are in accordance with the Schools Equal Opportunities Policy.
The Governing Body is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share in this commitment.
This job description is intended to clarify the main duties and responsibilities of the post, but it is not intended to be an exhaustive list of all the tasks undertaken by the post. The jobholder will be expected to carry out such professional tasks as are commensurate with the duties and responsibilities of the post.
Liverpool Diocesan Schools Trust is committed to safeguarding and promoting the welfare of children and we expect all staff and volunteers to share this commitment to keeping children safe. Any offer of employment will be subject to statutory pre-employment checks including satisfactory references, online checks, Enhanced DBS, and Barred List checks. This post is exempt from the provisions of the Rehabilitation of Offenders Act 1974 (as amended in 2013 & 2020) and shortlisted candidates will be required to disclose any relevant criminal history prior to interview. Candidates must also be able to demonstrate their Right to Work in the United Kingdom.
What the school offers its staff
We are a very successful, happy primary school built on Christian beliefs and values. Our last OFSTED inspection was in 2022, and we were delighted to be rated as Outstanding. We joined Liverpool Diocesan Schools Trust in February 2018.
Liverpool Diocesan Schools Trust (LDST) is a rapidly growing multi-academy trust. It was established in 2017 by the Diocese of Liverpool to provide its schools with a Multi Academy Trust that has the vision and values of the Church of England at its heart. All of our primary schools are rated at least Good by OFSTED and 63% of our schools are Outstanding.
Whether you are already an experienced Office Manager seeking a fresh and rewarding challenge, work in administration and looking for a new challenge or you bring strong transferrable skills and are ready to embark on this career path, this is a unique opportunity to make a real impact.
We can offer you:
- Well behaved and motivated children.
- A happy, positive environment.
- A committed and caring staff team.
- A supportive Senior Leadership Team and Governing Body.
- A well-resourced working environment.
- A commitment to your professional development.
Further information about the job
Commitment to safeguarding
Liverpool Diocesan Schools Trust is committed to safeguarding and promoting the welfare of children and we expect all staff and volunteers to share this commitment to keeping children safe. Any offer of employment will be subject to statutory pre-employment checks including satisfactory references, online checks, Enhanced DBS, and Barred List checks. This post is exempt from the provisions of the Rehabilitation of Offenders Act 1974 (as amended in 2013 & 2020) and shortlisted candidates will be required to disclose any relevant criminal history prior to interview.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Parish Church of England Primary School, St Helens
- School type
- Academy, Church of England, ages 3 to 11
- Education phase
- Primary
- School size
- 236 pupils enrolled
- Age range
- 3 to 11
- Ofsted report
- View Ofsted report
- Email address
- rachel.clare@ldst.org.uk
- Phone number
- 01744 678430
We are a very successful, happy primary school built on Christian beliefs and values. Our last OFSTED inspection was in 2022, and we were delighted to be rated as Outstanding. We joined Liverpool Diocesan Schools Trust in February 2018.
Liverpool Diocesan Schools Trust (LDST) is a rapidly growing multi-academy trust. It was established in 2017 by the Diocese of Liverpool to provide its schools with a Multi Academy Trust that has the vision and values of the Church of England at its heart. All of our primary schools are rated at least Good by OFSTED and 63% of our schools are Outstanding.
School location
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