Office Manager
Shirland Primary School, Alfreton, Derbyshire, DE55 6BH13 days remaining to apply
Start date details
April 2026
Closing date
23 February 2026 at 8am
Date listed
6 February 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £29,719.00 - £31,691.00 Annually (FTE) Actual salary £26,572 - £28,335
Office Manager job summary
Hours: Full time 37.5 hours per week. 8am - 4pm Monday - Friday. Working 40 weeks per year (Term time only, plus INSET days, plus one extra week)
Duties and Responsibilities:Working under guidance to:Ensure the office team members have the resources and materials to operate and perform effectively in their individual role.
Ensure, through the administration team, a professional, warm and kind welcome of visitors, and all school stakeholders.
Ensuring the handling of telephone queries and email queries, are done in a timely manner. Responding with kindness and being supportive. Using professional judgement to refer matters to the relevant stakeholders.
Ensure the office environment, reception foyer and communal areas of the school is kept tidy and well organised.
Ensure that staff work areas (reprographics, staff room, stock cupboards) are well stocked.
Ensure that administrative duties, statutory checks and documentation checks, reports and returns are completed accurately and submitted within the required deadlines, assisting and supporting the central team to achieve this.
To manage and ensure that routine office tasks are completed.
Ensure that the office and administration team comply with the Data Protection Policy.
Maintain office systems and procedures.
School Admissions
Oversee the administration of pupil admissions into the school for reception, along with all in-year admissions.
Job Description
Coordinate in conjunction with Headteacher open events for prospective parents/carers and arranging the booking of school tours.
Be the main point of contact for all school admissions for staff, parents, and the Local Authority.
Oversee the in-year transfer of children leaving the school and ensure information is transferred to the new school.
Ensure that children records (both physical and electronic) are created promptly and accurately.
Oversee the collection of forms and documentation, ensuring they meet the admissions criteria set by the Local Authority.
Monitor platforms and databases for information related to new offers, and transfer of pupil files. Ensuring these are processed in accordance with our admissions procedures.
Maintain and update pupil numbers with SLT and the Local Authority promptly.
In collaboration with SLT produce welcome letters and starter booklets for new admissions.
Be the key point of contact for all school admissions queries and first liaison with the Local Authority.
Work with the Trust CFOO to ensure value for money on purchases and sufficient quotes have been obtained for high value purchases.
Process orders in a timely manner. Communicate with staff on the status of their purchase.
Ensure that deliveries are received at reception, checked and delivery notes logged against original order.
Ensure deliveries are taken to the correct staff members.
Accurately input Purchase Orders into finance software, liaising with the Trust Finance Staff on orders still outstanding.
Ensure that all invoices and credit card receipts are processed in the Trust folders on a prompt basis.
Ensure cash is handled correctly, kept secured and banked promptly.
Handle petty cash request, ensuring forms and documents are recorded.
Work with the Trust CFOO to monitor school budgets.
General
To promote the welfare of pupils and adhere to schools safeguarding policies.
Any other reasonable requirements to meet the needs of the school
BenefitsWe are committed to investing in our staff and their development as part of this, you will have access to ongoing training, support and mentoring.
The support of a growing Multi Academy Trust in continuing to develop the school.
Working collaboratively with our growing cluster of schools and the local community.
The support of very effective and knowledgeable Trustees and Academy Governors.
Free access to Health Assured Employee Assistance Programme.
Free onsite Parking.
Generous discount at the David Nieper Ltd factory shop.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Shirland Primary School
- School type
- Academy, ages 5 to 11
- Education phase
- Primary school
- School size
- 175 pupils enrolled
- Age range
- 5 to 11
- Ofsted report
- View Ofsted report
- School website
- Shirland Primary School website
School location
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