Office Services Manager

Beaconfields Primary School, Stafford, Staffordshire, ST16 1ZY

7 days remaining to apply

• Start date details

  After February Half-Term

• Closing date

  9 February 2025 at 11:59pm

• Date listed

  29 January 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time, part time
• Contract type: Fixed term
• Full-time equivalent salary: £26,409.00 - £29,093.00 Annually (FTE) Actual Salary from £23,400

Office Services Manager job summary

The successful candidate will be responsible for managing the school’s reception desk and office, supporting staff, parents and children, and ensuring the efficient running of the school's administrative, data, HR, finance and premises/health and safety functions.

As the only member of the office team you will be supported by the Executive Headteacher and the Office Team and Bursar at Parkside Primary School.

Some of the day to day duties will include:-

Administration

• Implementing systems in line with the Trust guidelines as the school grows.
• Letters and communication with Parents
• Running the reception desk, dealing with visitors, answering telephone and email queries.
• Giving reception/visitor support to the Trust Central Team also based in the building.
• Arranging educational visits
• Keeping up to date records and registers for our Nursery cohort

Data

• Maintaining the MIS system containing children and staff data
• Completing school census and workforce census
• Monitoring pupil attendance
• Entering nursery children onto Local Authority funding database

HR

• Assisting with the recruitment of staff, DBS checks etc
• Recording contract changes, absences and claims for staff
• Updating and maintaining the school Single Central Record
• Monthly payroll reconciliation

Finance

• Procurement and the processing of orders and invoices.
• Raising invoices and recording income
• Administering school credit cards
• Assisting with budget building and monitoring processes

Premises/Health and Safety

• Organising lettings of the building
• Assisting with risk assessments
• Arranging /assisting with premises checks with the Caretaker

What We Offer:

🔸 A supportive and inclusive school community where every child is valued, celebrated, and empowered to reach their full potential. 🔸 Opportunities for professional development and career advancement. 🔸 A collaborative and dynamic team of educators who are dedicated to making a positive difference in the lives of our children. 🔸 State-of-the-art facilities and resources that inspire creativity, innovation, and exploration.

At Beaconfields, we understand the importance of staff well-being and work-life balance. That's why we offer a comprehensive well-being package, including:

🔹 Access to confidential counselling services and well-being workshops to support your personal and professional growth.🔹 Opportunities for staff to participate in wellness activities and events, promoting physical health and mental well-being.

To apply, please submit cover letter outlining your passion and suitability for the role along with the application forms attached.

We can't wait to welcome you to our Beaconfields family!

Beaconfields Primary School - A Proud Member of the Creative Learning Partnership Trust.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs are not accepted.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

About Beaconfields Primary School

• School type: Free School, ages 2 to 11
• Education phase: Primary
• School size: Up to 236 pupils
• Age range: 2 to 11
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Beaconfields Primary School website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/beaconfields-primary-school (opens in new tab)

School location

Get a job alert when similar jobs are listed

Find more school jobs in Staffordshire and Stoke