Personal Assistant to the Principal
Mounts Bay Academy, Penzance, Cornwall, TR18 3JT7 days remaining to apply
Job start date
1 September 2024
Closing date
10 July 2024 at 12pm (midday)
Date listed
1 July 2024
Job details
Job role
- Administration, HR, data and finance
- IT support
- Other support roles
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time, term time: 3-5 days a week 21-37 hours negotiable
Contract type
- Permanent
Full-time equivalent salary
- £26317.00-£30607.00
What skills and experience we're looking for
Main Duties and Responsibilities
- To ensure a high standard of administrative and management support for the Principal, in order to assist in the smooth running of all his activities, working under his supervision but expected to exercise considerable initiative in performing delegated duties, seeking the necessary advice, where appropriate.
- To alert the Principal well in advance of approaching issues and/or events.
- To make appointments and plan the Principal’s Diary.
- To remind the Principal of appropriate appointments, meetings and deadlines for completion of work.
- To ensure that the Principal is briefed before all meetings with relevant correspondence, documents/presentations.
- To proactively managing the diary arrangements for the SLT as required; keeping full control of appointments and diary bookings, identifying and resolving any potential conflicts and taking account of travel time.
- To co-ordinate the agenda for SLT meetings, attend such SLT meetings when required, taking action points, distributing relevant documentation as required.
- To arrange and coordinate travel and accommodation, managing the itinerary in conjunction with the diary and reviewing forthcoming commitments to ensure the most effective use of time for the Principal.
- Updating the weekly Staff Bulletin and take notes at staff briefings.
- To review the Principal’s e-mail where appropriate and ensure that appropriate items are passed on.
- To deal with Parent/Carer and other external stakeholder queries – especially in the absence of the Principal and decide how to screen telephone calls, enquiries and requests and handle them or delegate to others as appropriate, using discretion in providing information both within and outside the Academy.
- To deal with emails, correspondence and writing letters and taking dictation and minutes.
- To produce accurate and high quality Academy Publications, Policy Documents, Briefing Papers, Reports, Presentations etc, as required [e.g. the Weekly Bulletin to all staff, Staff Handbook and the whole Academy Academic Calendar]
- To be responsible for maintaining and enhancing efficient filing and documentation retrieval systems for the Principal and SLT members
- To welcome and host all visitors to the Principal and ensure that appropriate arrangements have been made for meeting and greeting and that refreshments are available, as agreed with the Principal.
- To review, on a regular basis, the Trust’s bulletin and website, CASH bulletin/website and the local authority’s Schools Messenger in order to ensure that hard copies of appropriate documents are provided for the Principal’s information.
- To attend appropriate meetings with the Principal in order to facilitate note-taking and record keeping and to oversee such meetings, ensuring the relevant papers and documentation are compiled or received in advance to enable the Principal time to prepare.
- To ensure the effective operation of Quality Control systems in respect of all letters and documents produced by or for the Principal and to seek and/or implement modification and improvement, where required.
- To maintain efficient systems of filing, photocopying and distribution of documentation initiated, responded to and/or received by the Principal.
- To provide administrative support to the Principal for complex and confidential matters as and when required.
- To produce and maintain the Academy Calendar and ensure that it is communicated with staff and parents appropriately.
- To organise and publicise all academy events in the community as appropriate e.g. Open Days.
- To arrange all visits and tours of the Academy for prospective parents and liaise with Cornwall Admissions regarding admitting students to the academy. This includes maintaining communications with parents on the waiting list, liaising with Heads of Year, the Executive Team and Data Manager to ensure a smooth transition for all in-year admissions. Monitor emails during school holidays.
- To follow up on communication with parents/carers, following visits, Open Days and Evenings, exhibitions.
- Manage the storage and circulation of Trust Policies, ensuring Trust policies and Academy policies are updated by appropriate staff and circulated to the Local Academy Committee as appropriate.
- Cover Reception duties on occasion.
What the school offers its staff
1) Employee Assistance Programme (EAP): Education Support 08000 856 148
Education Support is our EAP provider.
https://www.educationsupport.org.uk/about/about-us/our-history/
They have a wealth of knowledge, and work specifically with the Education Sector, understanding that
many of the issues those working in education face are universal; workload, stress, managing behaviour,
work life balance.
What if you could find a sympathetic ear and the information you need to move forward, just at the right
time? Call Education Support’s support line to access a range of practical and emotional help 24/7,
including:
- A range of clinically robust counselling options, including telephone and online or face-to-face sessions
- Financial, legal, and practical support from qualified professionals on a range of personal issues
- Access to online health and wellbeing resources and a specialist information service
- A dedicated coaching service for line managers, aimed at developing your soft skills and building your
confidence for handling challenging situations.
Education Support can also offer some financial assistance (eligibility criteria) in form of grants for
teachers, teaching assistants, supply and support staff, lecturers and retired staff.
Check your eligibility here: https://www.educationsupport.org.uk/get-help/help-for-you/financial-
Commitment to safeguarding
Mounts Bay Academy is committed to safeguarding and promoting the welfare of children and young people and we expect all staff and volunteers to share this commitment.
We follow safer recruitment practices and appointments are subject to an enhanced DBS check prior to employment. Details of our Safeguarding and Child Protection Policy can be found on our website www.mountsbay.org.
Applying for the job
Please download the application form using the link below, and once completed send to mjenkin@mountsbayacademy.org
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Mounts Bay Academy
- School type
- Academy, ages 11 to 16
- Education phase
- View all Secondaryjobs
- School size
- 1066 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Mounts Bay Academy website (opens in new tab)
- Email address
- mjenkin@mountsbayacademy.org
- Phone number
- 01736352399
Mounts Bay Academy is located in Penzance, West Cornwall with 1065 students aged 11-16 years. Mounts Bay school converted to Academy status in 2011 and a year later was awarded an Outstanding grade in a full Ofsted Inspection. In November 2017 the Academy was inspected by Ofsted to review its safeguarding arrangements and the HMI visitors noted that the Academy had a fully inclusive culture and provided excellent support for vulnerable students. Since then we were awarded a Good grade in 2021 under the new Ofsted Framework introduced in 2019.
The Academy is a hub for the Challenge Partners’ network and part of a number of school improvement and leadership organisations such as High Performance Learning.
The Academy has also successfully made bids to improve our facilities over the last 5 years and there are now new changing rooms and Science laboratories, a new sports hall and an artificial pitch along with significant building and technological improvements in the past year.
Mounts Bay Academy is an Apple Distinguished school and each student and staff member is provided with a digital device to support their learning and work. We believe that students should be prepared for the world in which they will live when they leave the Academy and strive daily to ensure that we update our knowledge accordingly.
We are a learning community that aspires to success for all without exception, convinced that everyone has the ability to learn at the highest level, we just need to present them learning experiences that are as engaging as they are adventurous. We believe that all young people can achieve; it is our job to nurture the very best in each person by identifying their strengths and talents and removing any barriers to learning.
Talent is celebrated, curiosity is nurtured and every individual is given the chance to shine. We help to develop young people with a positive attitude to learning and life, ready to take on the challenges of our fast-changing world and to make a creative contribution to their community.
You will be joining an ethical community, guided by the Global Goals for Sustainable Development, 17 goals to help end poverty, fight inequality and stop climate change. Giving everyone that joins us the chance to shape a better future for themselves, the community and the world at large.
The successful candidate will be a brave, creative and visionary person, to join our courageous staff to enable all to thrive in this ever-changing world. We are looking for a professional with a spirit of adventure who understands that high personal and academic standards and exciting learning can combine to change young people’s lives. Mounts Bay Academy is committed to safeguarding and promoting the welfare of young people and we expect the candidate to share this commitment.
Arranging a visit to Mounts Bay Academy
To arrange a visit and increase the chance of a successful application email mjenkin@mountsbayacademy.org.
School location
Similar jobs nearby
Get a job alert when similar jobs are listed
Find more school jobs in Cornwall