2 days remaining to apply

  • Start date details

    September 2024

  • Closing date

    16 June 2024 at 11:59pm

  • Date listed

    4 June 2024

Job details

Job role

  • Administration, HR, data and finance

Visa sponsorship

Visas cannot be sponsored

Working pattern

Term time: Contract: Permanent – Term-time + 2 weeks Hours: 37 / 40 Weeks per annum Salary: £19,609 per annum pro rata Grade: KE2 Start Date: 1 September 2024 Reporting to: Headteacher’s PA Closing Date: 16 June 2024* Interviews: w/c 17 June 2024

Contract type


Full-time equivalent salary

£19,609 Pro Rata

Pay scale


What skills and experience we're looking for

Main Responsibilities, Tasks and Duties

•Act as front of house and communicate with students, staff, parents and visitors appropriately, ensuring that all safeguarding protocols are met. •Maintain and update TV display screens.
•To carry out routine telephone/reception duties and relaying of messages as necessary.
•To assist with maintaining electronic registration on the Student Management Information System (SIMS) and perform the analysis of electronic registration data as required; to include registering absences on SIMS via voicemail and student sign-ins.
•Deal with student queries, seeking assistance and referring issues to Heads of Year etc. as required.
•To support the management of Wisepay for parent payments.
•Annual archiving of student files.
•Send texts and emails as required via SIMs In Touch.
•Provide assistance on open evenings/days and other school events as required. • •To assist with maintaining the schools’ stationery supplies, issuing supplies as requested by staff/depts, ensuring stock control by accurately recording stock levels, arranging re-ordering of stock in line with the school finance policy/adherence with best value principles and providing recharge information to the Finance Assistant.
•To process reprographics requests from staff. Processing printing and copying requests from students and taking payment accordingly.
•To provide and maintain the Access Card system for students and staff, ensuring that replacement access cards are paid for and used appropriately.
• To ensure the recording and sorting of lost property, arranging its distribution and disposal in line with school policy.
•To provide general administrative support using Microsoft 365.
•Support the Headteacher’s PA and SLT with administration support.
•To assist with selling stationery items to students through the Cashless system.
•To monitor and maintain paper log and organise and record paper deliveries.
•To perform the opening, distribution of incoming and outgoing mail. Receive incoming deliveries ensuring they are securely stored and promptly collected.
•Communicate with bus companies and all related stakeholders. •Retaining confiscated items from students etc ensuring items are securely stored and returned to parents on collection.
•To provide assistance to students with medical issues and administer first aid. Ensuring that all first aid/accident reporting procedures are kept up to date, that parents are informed, and relevant authorities notified, and to arrange the escort/collection of sick students as appropriate.
•To check the Medical Room at regular intervals ensuring that it is in a clean and tidy state.
•Administer and log student medication.
•To prepare risk assessments for students as and when required.
•To attend staff meetings, relevant inset training and ad hoc meetings as requested.
•Deal with instances relating to the fire alarm/contacting the site team and emergency services as required.
•To ensure the Reception area is kept tidy and confidentiality is maintained by clearing desks and switching off or locking computers at the end of the day together with security of all student medication.
•To prepare risk assessments for students as and when required, review and update.
•Ensure housekeeping of reception electronic files.

What the school offers its staff

Confidential Employee Assistance

Use of School Gym
Free Car Parking
Discounted Kenwick Park Spa and Leisure Corporate Membership

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Apply for the job by following the link below

Visas cannot be sponsored.
More on how to apply (opens in new tab)

Upload additional documents

If you need these documents in an accessible format, please contact the school.

About King Edward VI Grammar School

School type
Academy, ages 11 to 18
Education phase
View all Secondaryjobs
School size
960 pupils enrolled
Age range
11 to 18
Phone number

Welcome to KEVIGS

King Edward VI Grammar School (KEVIGS) is an 11-18 school in Louth, Lincolnshire with approximately 960 students on roll. Our ethos is to provide our students with a holistic, academic education that builds a strong foundation for life beyond school.

School location

Similar jobs nearby

Administration Assistant

The Priory Federation Of Academies

Lincoln, LN5 8PW

Data and Exam Officer

William Lovell Church of England Academy

Main Road, Boston, Lincolnshire, PE22 8AA

Finance Administrator

King Edward VI Grammar School

Edward Street, Louth, Lincolnshire, LN11 9LL


The Vale Academy

Atherton Way, Brigg, Lincolnshire, DN20 8AR

Get a job alert when similar jobs are listed

Find more school jobs in Lincolnshire and Lincoln