Reception Administrator
King Edward VI Grammar School, Louth, Lincolnshire, LN11 9LLThis job expired on 16 June 2024 – see similar jobs
Start date details
September 2024
Closing date
16 June 2024 at 11:59pm
Date listed
4 June 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: Contract: Permanent – Term-time + 2 weeks Hours: 37 / 40 Weeks per annum Salary: £19,609 per annum pro rata Grade: KE2 Start Date: 1 September 2024 Reporting to: Headteacher’s PA Closing Date: 16 June 2024* Interviews: w/c 17 June 2024
Contract type
- Permanent
Full-time equivalent salary
- £19,609 Pro Rata
Pay scale
- KE2
What skills and experience we're looking for
Main Responsibilities, Tasks and Duties
•Act
as front of house and communicate with students, staff, parents and visitors
appropriately, ensuring that all safeguarding protocols are met.
•Maintain and update TV display
screens.
•To carry out routine
telephone/reception duties and relaying of messages as necessary.
•To assist with maintaining
electronic registration on the Student Management Information System (SIMS) and
perform the analysis of electronic registration data as required; to include
registering absences on SIMS via voicemail and student sign-ins.
•Deal with student queries, seeking
assistance and referring issues to Heads of Year etc. as required.
•To support the management of Wisepay for parent payments.
•Annual archiving of student
files.
•Send texts and emails as required
via SIMs In Touch.
•Provide assistance on open evenings/days and other
school events as required.
•
•To assist with maintaining the
schools’ stationery supplies, issuing supplies as requested by staff/depts,
ensuring stock control by accurately recording stock levels, arranging
re-ordering of stock in line with the school finance policy/adherence with best
value principles and providing recharge information to the Finance Assistant.
•To process reprographics requests
from staff. Processing printing and
copying requests from students and taking payment accordingly.
•To provide and maintain the Access
Card system for students and staff, ensuring that replacement access cards are
paid for and used appropriately.
• To ensure the recording and sorting
of lost property, arranging its distribution and disposal in line with school
policy.
•To provide general administrative
support using Microsoft 365.
•Support the Headteacher’s PA and
SLT with administration support.
•To assist with selling stationery
items to students through the Cashless system.
•To monitor and maintain paper log
and organise and record paper deliveries.
•To perform the opening,
distribution of incoming and outgoing mail.
Receive incoming deliveries ensuring they are securely stored and
promptly collected.
•Communicate with bus companies and
all related stakeholders.
•Retaining confiscated items from
students etc ensuring items are securely stored and returned to parents on
collection.
•To provide assistance to
students with medical issues and administer first aid. Ensuring that all first
aid/accident reporting procedures are kept up to date, that parents are
informed, and relevant authorities notified, and to arrange the
escort/collection of sick students as appropriate.
•To check the Medical Room at
regular intervals ensuring that it is in a clean and tidy state.
•Administer and log student
medication.
•To prepare risk assessments for
students as and when required.
•To attend staff meetings, relevant
inset training and ad hoc meetings as requested.
•Deal with instances relating to the
fire alarm/contacting the site team and emergency services as required.
•To ensure the Reception area is
kept tidy and confidentiality is maintained by clearing desks and switching off
or locking computers at the end of the day together with security of all
student medication.
•To prepare risk assessments for
students as and when required, review and update.
•Ensure housekeeping of reception
electronic files.
What the school offers its staff
Use of School Gym
Free Car Parking
Discounted Kenwick Park Spa and Leisure Corporate Membership
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Additional documents
If you need these documents in an accessible format, please contact the school.
About King Edward VI Grammar School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 927 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- King Edward VI Grammar School website
- Email address
- recruitment@kevigs.lincs.sch.uk
- Phone number
- 01507600456
Welcome to KEVIGS
King Edward VI Grammar School (KEVIGS) is an 11-18 school in Louth, Lincolnshire with approximately 960 students on roll. Our ethos is to provide our students with a holistic, academic education that builds a strong foundation for life beyond school.
School location
Similar jobs nearby
Get a job alert when similar jobs are listed
Find more school jobs in Lincolnshire and Lincoln