Receptionist/Administrator
Sheffield Springs Academy, Sheffield, South Yorkshire, S12 2SF18 days remaining to apply
Start date details
As soon as possible
Closing date
26 August 2025 at 11:59pm
Date listed
6 August 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Full-Time, 43 Weeks Per Year (Term Time Plus 20 days during school holidays, 10 of which must be during the summer holidays.) Part-time Working will be considered for the right candidate.
Contract type
- Permanent
Full-time equivalent salary
- £23,400 FTE gross per annum, (actual of £22,261.50 gross per annum)
What skills and experience we're looking for
Sheffield Springs Academy is seeking to appoint a Receptionist/Administrator to join their established team. The academy is part of United Learning, a national group of schools and academies. Sheffield Springs Academy is an 11-16 secondary school serving the Park, Manor and Castle wards of Sheffield. As part of United Learning our aim is to bring out ‘the Best in Everyone’ and we continuously strive to ensure that students and staff have every opportunity to succeed, with their potential developed to the utmost.
The successful post holder will have a key position providing a professional and welcoming service for our busy school reception. The working hours for this post are 8:30am to 4:30pm Monday to Friday during term time (39 weeks). You will also be required to work 20 days during school holidays, 10 of which are to be worked during the summer holidays. We are open to and can consider flexible working requests and different working arrangements.
In addition to reception duties, working as part of a small administrative team you will provide administrative and reprographics support to the school.
This is a very busy role, and you must have a positive ‘can do’ attitude, and remain calm in challenging situations. A strong team player you will be proactive and organised. Previous reception experience in a comparable environment is preferable.
This role includes:
- Warmly welcoming visitors to the building, providing refreshments for visitors, monitoring the gate intercom, signing visitors into school ensuring safeguarding compliance at all times.
- Taking all incoming calls to the school, directing callers to the right person, taking accurate messages, and screening calls, prioritising as needed and ensuring all messages are emailed to the right person promptly and accurately.
- Maintaining a tidy and welcoming reception area at all times, liaising with the Estates team to ensure deliveries are distributed promptly.
- Providing administrative support including preparing letters for parents and managing the reception diary and reception meeting rooms.
We are looking for someone who is:
- Reliable, highly motivated and self-driven.
- Proactive with the ability to use own initiative and problem-solving skills.
- Keen on attention to detail, has high standards and takes pride in their work.
- A team player with excellent communication and interpersonal skills, enjoys being part of a team.
- Able to maintain positive relationships with all members of the school community.
- Experienced in reception and/or administrative work in a busy work environment.
- Has an understanding of the importance of safeguarding in a school setting, including the monitoring and vetting of all visitors to school.
Please see the job description and person specification for further detail.
We will offer you:
- Highly competitive pay above national average.
- Excellent facilities and resources.
- Access to an outstanding professional development programme.
- A respectful working environment.
- Supportive, friendly colleagues who are committed to each other’s professional development.
- A chance to become part of United Learning, one of the largest groups of academies in the country.
- Opportunities to work collaboratively with colleagues in each academy, across the Cluster and United Learning.
- Excellent employee benefits which include a highly sought-after pension scheme with high employer contributions.
- Access to training through the Apprenticeship Levy.
- Perkbox benefits platform.
- Free on-site parking.
- Access to an Employee Assistance Programme (EAP).
- We encourage open and regular conversations about work-life balance.
As part of United Learning our aim is to bring out ‘the Best in Everyone’ and we are dedicated to providing students and staff with every opportunity to reach their full potential and succeed with our support.
United Learning is one of the largest and most successful Trusts in the country who offers unrivalled Continuing Professional Development (CPD) and training, including opportunities for nationwide networking.
To apply, please click the ‘Apply Now’ button at the top of the advert on our website using the following link to our vacancies page: Sheffield Springs Academy Vacancies and complete our online application form. Please note that CVs are not accepted. The closing date for this post is 9am on the 26 August 2025.
If you would like to discuss this exciting opportunity or would like to arrange for a visit, please contact hr@unitedlearningyorks.org.uk
United Learning is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Employees will, in accordance with statutory guidance, be subject to a comprehensive checking process including references from current and previous employers, health, Right to Work in the UK, an Enhanced DBS check and a further check against the appropriate barred list.
What the school offers its staff
- Highly competitive pay above national average.
- Excellent facilities and resources.
- Access to an outstanding professional development programme.
- A respectful working environment.
- Supportive, friendly colleagues who are committed to each other’s professional development.
- A chance to become part of United Learning, one of the largest groups of academies in the country.
- Opportunities to work collaboratively with colleagues in each academy, across the Cluster and United Learning.
- Excellent employee benefits which include a highly sought-after pension scheme with high employer contributions.
- Access to training through the Apprenticeship Levy.
- Perkbox benefits platform.
- Free on-site parking.
- Access to an Employee Assistance Programme (EAP).
- We encourage open and regular conversations about work-life balance.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Sheffield Springs Academy
- School type
- Academy, Christian, ages 11 to 16
- Education phase
- Secondary
- School size
- 1047 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report
- School website
- Sheffield Springs Academy website
- Email address
- Hr@unitedlearningyorks.org.uk
Sheffield Springs Academy is an 11-16 secondary school and is Ofsted rated ‘Good’. As part of United Learning, our aim is to bring out ‘the Best in Everyone’. Our values are Respect, Excellence, Ambition and Pride, and these are demonstrated in all aspects of academy life and by all members of our wonderful team
Sheffield Springs Academy is an outward-facing school, learning from outstanding schools both within the group and beyond. We are unapologetic about our high standards and unashamedly ambitious for all our students and our staff team, we are embarking upon a journey towards becoming a great school. As part of this journey, we are creating an academic culture that is warm, disciplined and joyful and ensures impeccable behaviour. We aim for a culture that means teachers can teach and students can develop their knowledge.
Our schools work as a team and achieve more by sharing than any single school could. Our Subject Specialists, Group-wide Intranet, our own curriculum and online learning portal all help us share knowledge and resource, which supports simplifying work processes and managing workloads for an improved work-life balance.
We are committed to staff wellbeing and have a wide-reaching wellbeing programme in place, we listen to the views of our staff team and we strive to make Sheffield Springs a brilliant place to work. We hold celebration briefings, ensure early finishes on INSET days, have a realistic marking policy, calendar in meeting-free-weeks and host a range of wellbeing activities to make sure staff have the time and support they need to fully support our pupils.
Our academy is located at one of Sheffield’s highest points, with incredible views across our catchment area directly to Stanage Edge, Hathersage and beyond into the Peak District. We are less than 30 minutes from the beautiful Peak District National Park, only 15 minutes away from the M1 motorway network and just a 5-minute walk to the nearest Supertram stop which provides efficient links to all areas of the city. Sheffield is a vibrant and diverse city; we are incredibly lucky to be in such a fantastic location which offers so much.
School location
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