Receptionist/Administrator
The Abbey School, Farnham, Surrey, GU9 8DY4 days remaining to apply
Start date details
As soon as possible
Closing date
1 October 2024 at 9am
Date listed
18 September 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 40 hours per week (8am-4.30pm) with 30 mins unpaid lunchbreak, term time plus 1 week.
Contract type
- Permanent
Full-time equivalent salary
- Actual: £24,094-£28,004 (FTE: £24,580-£28,569)
What skills and experience we're looking for
We are a special school for secondary pupils from Years 7 to 11 who have learning and additional needs. We are now looking for an experienced, confident, patient and efficient administrator/receptionist to ensure every visitor receives a warm and professional welcome at The Abbey.
Applicants will require a confident and friendly manner, be a team player, have the ability to work to deadlines and remain calm under pressure. Applicants must be able to work autonomously or as part of a team.
Excellent IT skills and strong interpersonal skills are a must, as is a good sense of humour! The successful candidate will enjoy working as part of a team, have excellent keyboard skills and experience in working within a school or busy office environment.
What the school offers its staff
The Abbey can offer:
• Amazing students who want to learn
• A brand new, state of the art, English classroom
• Excellent IT facilities in a modern school fit for 21st century teaching
• A range of CPD opportunities to support professional development inside and outside the classroom.
• A range of evidence-informed strategies to support teaching and learning inside the classroom.
• A consistent approach to behaviour which ensures learning is not disrupted.
• A welcoming and supportive staff community
• Opportunities to collaborate across a range of mainstream and specialist provision schools within the Weydon MAT.
• External leadership/NPQ opportunities, including supporting masters’ applications and aspiring senior leader’s development programme • On site car parking
• Westfield Health Cash Plan https://www.westfieldhealth.com/individual/health-cash-plan
Further details about the role
Duties and responsibilities The successful applicant's duties will include but not be limited to:
Reception Duties
- All aspects of communication into and from the school including email, electronic systems, telephone, social media and letter writing
- Professional, polite but friendly customer service to all visitors including parents, staff, students and all other stakeholders
- Overseeing student absence process each day
- Due diligence with safeguarding including visitors with DBS documentation to the school
- Adhere to GDPR legislation in working practices
- Ensure school transport drivers are completing daily information and following school protocols
- Communicate redistribution of post and deliveries received into school Administration Tasks
- Responsible for incoming funds into school for trips, donations and accurate recording, reconciliation and banking
• DBS checks for new starters including ID checking and completing the DBS process through to certification. Communicating regularly with the HR Manager on DBS status of staff. DBS mandatory training to be attended
* Monitoring incoming and outgoing mail from central school email
- Updating electronic calendar appointments and diaries
- Updating student information on internal electronic systems
- Overseeing school registers and daily administration for fire evacuations
- Student and staff information to be kept updated on internal electronic systems
- General office duties, including filing and keeping forms up to date
- Organise parent tours and meetings and advising potential parents on the admissions process
- Liaising with the school caterers, supporting parents/carers in the use of the school meals ordering portal and ordering food for staff lunches and meetings. Personal Assistant Support
- Diary management for Head Teacher
- Support Head teacher with aspects of admissions process
- Updating Single Central Register (SCR) records
Occasional Responsibilities / Supporting Team
• Be prepared to undertake first aid training including epi pen and epilepsy and administering first aid when required
• Monitoring students in the medical room and associated admin tasks
• Orders, requisitions and invoice process
• Health and Safety admin including policies, training and Every Compliance system
• Arrange and book staff training/meetings
• Support all aspects of recruitment and complete Safer Recruitment training
• Minute taking
• Maintain central stationery supplies and orders
• Use school credit card using procurement process for purchasing, sourcing stock when needed
• Filing tasks including personnel files if required
• Involvement in school life, attending and supporting consultation evenings and open events, as required
• Ad hoc administration tasks as and when required, answering queries and
supporting school staff
Commitment to safeguarding
The Abbey is committed to safeguarding and promoting the welfare of children and young people and expect all staff to share this commitment. Enhanced DBS, Children’s Barred List and Right to work in the UK checks are required for all posts. further details including relevant policies are available on the school website: https://www.abbey.surrey.sch.uk/1209/key-information/category/42/safeguarding-and-esafety
Applying for the job
Please download the application form using the link below, and once completed send to recruitment@abbey.surrey.sch.uk
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About The Abbey School
- School type
- Academy, ages 11 to 16
- School size
- 145 pupils enrolled
- Age range
- 11 to 16
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- The Abbey School website (opens in new tab)
- Email address
- recriuitment@abbey.surrey.sch.uk
- Phone number
- 01252 725059
Located in south Farnham, The Abbey is an outstanding secondary special school with just over 130 students who have learning and additional needs (LAN). About 40% of our students have autism or other social communication difficulties, a quarter have speech and language needs and others have physical challenges or complex health care needs. Expectations for student outcomes are high, but helping them overcome barriers to learning is an equally important part of our role.
The school has been part of the Weydon MAT since 2018. Over the next 2 years The Abbey will be undergoing significant investment as we expand from a 2 to 3 form entry school to support Surrey County Council’s SEND Sufficiency Strategy 2020 – 2025.
Our staff are our greatest asset and we are extremely proud of our whole school ethos.
Our 20 teachers and 35 associate staff are highly motivated, mutually supportive and come from all walks of life.
Arranging a visit to The Abbey School
To arrange a visit and increase the chance of a successful application email recriuitment@abbey.surrey.sch.uk.
School location
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