Receptionist and Administration Assistant
Grace College, Gateshead, NE9 6LE13 days remaining to apply
Closing date
27 May 2025 at 9am
Date listed
12 May 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £9,116.00 - £9,564.00 Annually (Actual) Support Scale Point 8-11, Part time, 7.30am to 3.30pm Monday and Tuesday - 15 Hours week Term Time Only plus 7 days
Receptionist and Administration Assistant job summary
As well as being the first point of contact for many parents, carers and visitors, the Administration Team provides services relating to student admissions, student data, College events and visits, and communications between home and the College.
You would be responsible to the Administrative Services Manager for:
Contribution to the smooth running of College, with particular emphasis on:
the welcoming of visitors, notifying the relevant staff of visitor arrival and ensuring the visitor is seen within a reasonable timescale;
the issue and control of visitor passes in accordance with safeguarding policy and undertaking the relevant health and safety procedures in the event of a sounding of the fire alarm;
dealing promptly with emerging matters and ensuring the reception area is always well presented.
Dealing with communications to and from College, with particular emphasis on:
management of the ‘enquiries’ inbox and general phone line, directly dealing with or transferring communications as appropriate and processing of daily staff absence calls to support the cover supervisor;
quality control of all group communications from College, ensuring high levels of accuracy in line with expected standards and that these are sent using the agreed process and in a timely manner;
supporting colleagues with the management of communications to College via the set-up and use of online forms to collect information.
Administrative and clerical duties, with particular emphasis on:
the creation and maintenance of current and prospective pupil records, including processing behaviour and exeat records;
the production of emails, distribution of reports and other administrative tasks in relation to student behaviour, support, co-curricular activities and academic progress;
maintenance of the College calendar and providing administrative support as relevant for support for co-curricular activities and parents’ evenings.
Commitment to safeguarding
Grace College is committed to the safeguarding of children and all staff are expected to ensure that the College is a safe and secure environment for our students. All applicants are referred to the Safeguarding Statement which is to be found within the Policy section of the Grace College website.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About Grace College
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1190 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report
- School website
- Grace College website
As an 11-19 secondary school serving nearly 1,300 students in central Gateshead, we have a clear vision for excellence in character education, the examined curriculum and in service to our community, grounded in our Christian ethos. We are part of the Emmanuel Schools Foundation, which opens exceptional opportunities for knowledge sharing and career development. We have a clear model for school improvement to provide outstanding education for all students and are relentless in the pursuit of this goal. You will be central to delivering our strategy, as you transform both the school and our students’ futures.
We are committed to realising the potential of our students and staff alike. Our hope and expectation are that each person will be deeply valued as infinitely precious, challenged to grow in character and inspired by learning together to achieve their personal best in whatever they do.
Join us and you can expect to be nurtured, supported, and encouraged at every step of your career. We put staff professional learning and development front and centre of everything we do in our partnerships with outstanding regional and national organisations. Ultimately, we are looking for the school leaders of tomorrow who will contribute here at Grace College and across the Emmanuel Schools Foundation.
School location
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