Receptionist and Administrator

Christ's College, Guildford, Guildford, Surrey, GU1 1JY

5 days remaining to apply

• Closing date

  8 December 2023 at 11:59pm

• Date listed

  17 November 2023

Job details

• Job role:
  • Teaching assistant
• Visa sponsorship: No, visa sponsorship not available
• Working pattern:
  • Part time
• Contract type: Permanent
• Full-time equivalent salary: £17,242.00 Annually (Actual) GST C2 FTE £20,733

Receptionist and Administrator job summary

Term time position. 35 hours per week, 39 weeks per year (with ½hr unpaid lunch) 8am-3.30pm.

Main Duties / Responsibilities  

 

ORGANISATION  

• Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiries  

• Signing in visitors and issuing passes, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave  

• Controlling the signing in/out procedure of associate staff  

• Liaising with staff for the delivery and collection of parcels  

• Manage the safekeeping and distribution of mobile phones for the students.  

 

ADMINISTRATION  

• Provide general clerical/admin. support e.g. photocopying, filing, completing standard forms, responding to routine correspondence, sorting and distributing internal / external mail and emails  

• Maintain manual and computerised records/management information systems  

• Undertake typing and word-processing and other IT based tasks  

• Administration and archiving of student file  

 

• Undertake administrative procedures   

• Produce lists/information/data as required e.g. student data  

• To ensure correct administration of any medication to students in line with College policy.  

• Undertake administrative tasks as directed by your Line Manager.  

 

TRAINNG  

• Essential: Willing to train to be a First Aider.  

• Knowledge of Google Suite would be advantageous however training will be given if needed.  

 

RESOURCES  

• Operate relevant equipment/ICT packages/information systems (e.g. MS Office, Excel internet, intranet, Arbor , E-mail , Google )  

• Provide general advice and guidance to staff, students and others  

 

 

Christ’s College and the Good Shepherd Trust are committed to safeguarding and promoting the welfare of children and young people, and expects all staff to share this commitment. We ensure all our employment practices reflect this commitment .  An enhanced DBS check is required for this role.  

 

Note:   This job description is not exhaustive and will be subject to periodic review .  It may be amended to meet the changing needs of the College .  The post-holder will be expected to participate in this process and we would aim to reach agreement on any changes.  

Commitment to safeguarding

Christ’s College is committed to safeguarding and promoting the welfare of children and young people, and expects all staff, volunteers, governors and visitors to share this commitment. We recognise that all adults, including temporary staff, volunteers and governors, have a full and active part to play in protecting our students from harm, and that the child or young person’s welfare is our paramount concern.

Applying for the job

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Using the application form

This school accepts applications through their own website, where you may also find more information about this job.

Skilled worker visa sponsorship is not available for this job.

About Christ's College, Guildford

• School type: Academy, Church of England, ages 11 to 16
• Education phase: Secondary
• School size: 669 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report (opens in new tab)
• School website: Christ's College, Guildford website (opens in new tab)
• See more jobs: teaching-vacancies.service.gov.uk/organisations/christ-s-college-guildford (opens in new tab)

Christ's College is part of the Good Shepherd Trust and is a thriving secondary school serving the non-Christian and Christian community of Guildford, Woking and surrounding areas. Our aim for the students at Christ's College is that they should develop the core values of service, respect, stewardship, co-operation and love.

School location

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