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Registrar
Chelsea Academy, London, SW10 0AB7 days remaining to apply
Start date details
Negotiable. We aim to have the new Registrar in post by July 2024 to allow for a suitable handover period.
Closing date
9 May 2024 at 11:59pm
Date listed
16 April 2024
Job details
Job role
- Administration, HR, data and finance
- Other support roles
Visa sponsorship
- Skilled Worker visas can be sponsored
Working pattern
- Full time, flexible: 8.15am to 4.00pm Monday to Friday. We welcome applications from candidates wishing to work flexibly
Contract type
- Permanent
Full-time equivalent salary
- Chelsea Academy Associate (CAA) Pay Scale CAA 31-33 pro rata (£39,940 - £40,845) term-time plus 4 weeks. (Full time salary equivalent: £42,852 - £43,822)
What skills and experience we're looking for
The Registrar is a key role that presents an exciting opportunity for a forward thinking admissions or administration professional to be part of Chelsea Academy. The Registrar will take charge of all aspects related to student enrolment and records for our Academy across the year groups. It is a responsible role which sits at the heart of the Academy’s administration team, as well as providing the first point of contact for prospective students and their parents.
Main duties and responsibilities:
To oversee and manage the Chelsea Academy roll for Years 7-13 including pre-admission, admissions, departures and all student records, ensuring adherence to all statutory responsibilities.
Admissions
Manage the admissions process for entry at Year 7, Year 12 and in-year admission, including:
Marketing, advertising and website content
Correspondence with parents by email and telephone
Liaison with primary schools
Organising Open days/evenings and tours
Preparing paperwork and acting as presenting officer for admission appeals
Advice to the Governing Body to ensure all statutory provisions of the Admissions Code are met
Clerk to the Governors’ Admissions Panel
Maintain waiting lists for Years 7-11
Manage Year 7 Transition, including organising offers, interviews and transition day
Manage in-year admissions, including Fair Access and managed moves
Departures
Manage student departures including:
Liaison with local authorities
Providing letters and certificates to new schools
Managing transfer of paper and electronic files on departure
Student records
Manage all student roll records to ensure that they are accurate and meet all statutory responsibilities including:
Student roll records (SIMS)
Paper files
Termly school census
Weekly report to the local authority
Fortnightly report to the Leadership Team
Termly applications/admissions report to the Governing Body
Other data analysis and reports as necessary
Correspondence with parents/other agencies as necessary
Employment references for former students
GDPR
Manage educational record requests
Assistance to the Data Protection Officer with Subject Access and Freedom of Information requests
Ensure records retention meets statutory requirements
Other
To contribute towards the development of the Academy’s Christian ethos
To support the Academy Mission Statement
Meet all of the general requirements of an Associate staff member at the Academy for example being aware of all relevant policies and procedures, participation in the performance management system, raising any concerns regarding health & safety and undertaking specific training and continuing personal development.
To carry out any other reasonable duties within the scope of the post as requested.
Candidates for the role should demonstrate the following:
Strong organisational and administrative skills and be able to deliver a high quality service to tight timescales.
The ability to work with little or no supervision;
Adaptability and sound judgement, along with resilience under pressure.
Working effectively with others, sharing knowledge, information and advice with parents and colleagues, and treating people with sensitivity and respect.
Excellent command of written and spoken English with the ability to communicate effectively across a range of audiences.
Relevant experience of working in a comprehensive, urban and multicultural environment, with prior experience of safeguarding
Be committed to their own professional development and learning
What the school offers its staff
Positive working relationships at all levels
An ambitious, dynamic and supportive Leadership Team
Opportunities for professional and career development
Private Medical Care Support Packages
Rigorous focus on staff wellbeing
Cycle Scheme
Access to School Advisory Services for wellbeing
Daily Staff lunch during term time
Use of an Academy Chromebook (for work)
Travel card loan scheme
Use of Academy gym facilities
Membership of the Local Government Pension Scheme.
Commitment to safeguarding
Chelsea Academy is committed to safeguarding and promoting the welfare of children and young people. The successful candidate must be able to satisfy successful references, an enhanced police / Security Disclosure and Barring Service (DBS) check and right to work in the UK prior to starting employment with the Academy.
Offers of employment may also be subject to:
childcare disqualification
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Chelsea Academy
- School type
- Academy, Church of England, ages 11 to 18
- Education phase
- View all Secondaryjobs
- School size
- 1182 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Chelsea Academy website (opens in new tab)
- Email address
- jacqueline.colton@chelsea-academy.org
- Phone number
- 02073763019
Our most recent Ofsted inspection in September 2023, saw us being judged strongly good in all areas. Our current SIAMS grading is outstanding. Both inspections evidence our excellent quality of education and commitment to ensure all students flourish both academically and pastorally. Recent outcomes at GCSE and A Level demonstrate strong progress for all students with the Academy’s GCSE results this summer being the highest the Academy has ever achieved. However, we are much more than a successful, academically focused school. We believe in educating the whole child and our Christian values of joy, perseverance, servant leadership, charity and forgiveness underpin everything we stand for. It is important that all of our staff, whether they are teachers or not, work closely with our young people and ensure that they are successful in all that they do. We are looking for staff who will always go the extra mile for our young people and believe that education happens both in and out of the classroom.
Chelsea Academy has a strong community of collaboration and support for all our staff. We are a friendly and thriving environment to work and grow both personally and professionally. Our staff are friendly and supportive. Academy staff have access to a wide range of benefits. These include the CycleScheme, a private healthcare package, 24 hour GP service, physiotherapy and a confidential well-being support line as well as the use of a chromebook and free lunch during term time.
We are a diverse inner city science specialist academy based just off the King’s Road in Chelsea, convenient for Imperial Wharf (Overground and Fulham Broadway (Tube). We are co-sponsored by both the London Diocesan Board for Schools and the Royal Borough of Kensington and Chelsea. Chelsea Academy combines traditional educational values and high academic and behaviour standards with an innovative approach to learning and teaching. The Academy’s historic specialism is the sciences, and as such we have strong links with local organisations such as Imperial College, The Science Museum and Chelsea Physic Garden. As a Church of England sponsored academy we welcome staff, students and parents/carers from all faiths but expect all employees to have regard for our Christian values that are demonstrated through the taught and non-taught curriculum
Arranging a visit to Chelsea Academy
To arrange a visit and increase the chance of a successful application email jacqueline.colton@chelsea-academy.org.
School location
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