School Administration Assistant
Parkwood Primary School, Gillingham, Kent, ME8 9LP5 days remaining to apply
Start date details
ASAP
Closing date
20 February 2026 at 10:59pm
Date listed
12 February 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £28,181.00 Annually (FTE) 32.5 hrs per week. Working 39 weeks a year. Actual salary with annual leave allowance = £21,104 per annum
School Administration Assistant job summary
This is an exciting opportunity to join a friendly and fast-paced team, where you will play an important part in delivering excellent administrative and customer service support across the school. Working closely with the School Administrator and wider office team, you will be involved in a wide variety of administrative tasks that help the school day run smoothly.
The Role
As a key member of the front office team, you will be one of the first points of contact for pupils, parents, staff, and visitors. You will provide high-quality administrative and practical support to the School Administrator, Headteacher, Senior Leadership Team, and teaching staff.
Your responsibilities will include:
- Supporting reception duties, welcoming visitors, answering calls, and responding to enquiries.
- Assisting with pupil data entry and the maintenance of the school’s pupil management system.
- Helping with routine administrative processes such as letters, photocopying, filing, and record keeping.
- Supporting the administration of school trips, events, and activities.
- Providing assistance with aspects of the admissions and transitions process as directed by the School Administrator.
- Helping to coordinate paperwork related to staff recruitment and onboarding.
- Offering general support to ensure the smooth running of daily school operations
About You
You will be an efficient, positive, and adaptable administrator who enjoys being part of a team and supporting others. You will have:
- Strong organisational skills and the ability to manage multiple tasks in a busy environment.
- Excellent written and verbal communication skills, with confidence in liaising with families, visitors, and professionals.
- A calm, friendly, and professional approach, especially when handling sensitive situations.
- Good working knowledge of Microsoft Office (Word, Excel, PowerPoint) and confidence in learning new systems.
- A keen eye for detail and accuracy in all areas of work.
Experience in a school environment would be an advantage, but is not essential—full training will be provided.
If you are enthusiastic, motivated, and looking to make a meaningful contribution to the school community, we would love to hear from you.
We warmly welcome visits so you can see our school in action. Please contact the school office to arrange a convenient time.
Why Join The Primary First Trust?
At PFT, people are at the centre of everything we do. You’ll be part of a supportive, collaborative team committed to making a real difference for our pupils and communities.
We offer:
- A culture rooted in trust, ambition and continuous improvement
- Opportunities for professional development and growth
- The chance to shape processes, drive change and leave a legacy across the Trust
- A flexible working approach, including remote working
- A fantastic wellbeing package including access to GPs, nurses, physiotherapy and face-to-face counselling services.
- The opportunity to contribute to meaningful, values-driven education
Safeguarding & Inclusion
We are fully committed to safeguarding and promoting the welfare of children and expect all staff to share this commitment. This post is subject to an Enhanced DBS Clearance, a health clearance, social media checks, a probationary period and satisfactory references.
We welcome and encourage applications from candidates of all backgrounds, identities and lived experiences. We are proud to be an equal opportunities employer.
Please note, we may close the vacancy early if we have suitable candidates, so applying early is recommended.
No agencies, please. We will contact you if we need support on recruitment.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Parkwood Primary School
- School type
- Academy, ages 4 to 11
- Education phase
- Primary school
- School size
- 500 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Parkwood Primary School website
School location
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