School Administrator
Doubletrees School, Par, Cornwall, PL24 2DSThis job expired on 18 October 2024 – see similar jobs
Start date details
As soon as possible
Closing date
18 October 2024 at 12pm (midday)
Date listed
3 October 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: 37 hours per week, Monday to Friday term time + 5 INSET days
Contract type
- Permanent
Full-time equivalent salary
- 23600
What skills and experience we're looking for
Main purpose of the job:
To provide a comprehensive administrative service to the Office Manager and members of the school Senior Leadership Team and support with the finance function within the school.
This includes supporting with day-to-day telephone/email enquiries, operational processing, compliance and recruitment administration.
Main duties and responsibilities:
Secretarial / Reception / Admin
- Provide administrative support including diary management, booking appointments, word processing, filing and photocopying.
- Organise, attend and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties.
- Provide HR administrative support with personnel files & recruitment paperwork.
- Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing reports for staff on request.
- Deal with all telephone enquiries in a prompt, friendly and efficient manner and taking clear and accurate telephone messages.
- Provide administrative support relating to school census returns as required.
- Support safeguarding administration including the Single Central Record (SCR) To ensure the school administrative processes are accurate, secure and GDPR compliant.
- Liaise with parents and external agencies in a professional manner.
- Provide support for whole school events.
- Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception.
- Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager / Headteacher requirements.
- To ensure data is recorded and used appropriately in accordance with the school’s policies.
Finance
- Understand and work within the Trust’s financial procedures including purchasing, invoicing, payments and banking.
- Liaising with the central finance team.
- Supporting other staff with understanding the financial procedures.
- Raising purchase orders using PS Financials and managing stock.
- Regularly scrutinise purchase orders on the system, including chasing goods which are overdue.
- Ensure all financial information is filed correctly, including electronic and paper.
- Support the Office Manager and members of the Senior Leadership Team as required.
- Keep records of spends from allocated grants i.e. Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns.
- Source and order resources as requested by staff.
- Maintain stationery supplies, re-stocking as necessary.
General
- To understand and work in accordance with the School’s Equal Opportunities, Health and Safety and other relevant policies.
- To attend appropriate training.
- To work as a team member with all school staff.
- Undertake any other tasks as required by the Senior Leadership Team, which are considered
commensurate with the job purpose and grading.
What the school offers its staff
As our employee, you have access to our exclusive platform, Extra Special. This is now the place to go for all your rewards and benefits at Special Partnership Trust, including your brand-new discounts package and Health Cash Plan – Simply Health.
There are hundreds of fantastic employee discounts to be redeemed online and instore. Whilst also spreading the cost of those big purchases with our new SmartTech offering.
We will offer you a detailed induction and ongoing, high quality professional development opportunities to fully develop in your role. You will have the opportunity to work across our setting to further enhance your career progression.
A commitment to continuing your learning journey is necessary. If you have the commitment, energy, initiative, and drive to help us meet our core values, then we welcome your application.
Commitment to safeguarding
Our school is committed to safeguarding and promoting the welfare of our pupils.We recognise that everyone who comes into contact with children has a duty to safeguard and promote children’s welfare.We ensure all appropriate measures are applied in relation to all who work in the school,who is likely to be perceived by children as a safe and trustworthy adult. All staff are required to have an enhanced DBS check.Following guidance in KCSIE;our School undertake an online check of all shortlisted candidates,and a prohibition from teaching check of support staff who take part in formal teaching work,or have in the past.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Doubletrees School
- School type
- Academy, ages 2 to 19
- School size
- 103 pupils enrolled
- Age range
- 2 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Doubletrees School website (opens in new tab)
- Email address
- secretary@doubletrees.org.uk
- Phone number
- 01726 812757
Doubletrees School provides a unique and personalised approach to learning and development support. Please click on the play button next to my profile picture to see a fantastic insight in to our lovely school community.
The Staff and Governors are committed to working together for the benefit of all learners in partnership with their parents and carers. The vision for our School outlines what we aim to achieve and fully underpins everything we do, 'Achieve, Belong, Communicate, Develop and Enjoy'.
We strongly believe that education, alongside with high quality support, leads to people being able to take control of their own lives and destinies. To this end, we are constantly developing our service offer to meet the needs of each young person by offering an exciting, enjoyable learning experiences.
Arranging a visit to Doubletrees School
To arrange a visit and increase the chance of a successful application email secretary@doubletrees.org.uk.
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