School Business Manager

Asquith Primary School, Leeds, West Yorkshire, LS27 9QY

24 days remaining to apply

Start date details
As soon as possible
Closing date
14 January 2025 at 9am
Date listed
13 December 2024

Job details

Job role: Administration, HR, data and finance
Visa sponsorship: Visas cannot be sponsored
Working pattern: Full time: 37 hours - Monday to Friday Term Time only + 10 days
Contract type: Permanent
Pay scale: P03 (points 32 – 35 pro-rata)

What skills and experience we're looking for

We are looking for someone who is:

Highly motivated, forward looking and aspirational, with a can-do attitude.
Conscientious and who has a reliable work ethic.
Able to work on their own initiative.
A hardworking, resilient, and flexible individual who is used to leading teams.
Able to work with high levels of integrity, discretion, and confidentiality.
Able to lead and plan with agility and a long-term perspective.

We need someone who has:

Experience of undertaking a School Business Manager role in the education sector.
Experience of working in a busy client facing office environment, handling a large variety of activities.
Prior experience of working in school administration will be beneficial.

What the school offers its staff

Asquith Primary is a friendly, inclusive and fast paced school. You’ll be working with a dedicated staff team that all have great ambition for our school community. We provide a caring and stimulating learning environment, enabling all our pupils to thrive, learn and enjoy their time at school. We have extremely high standards and expect all members of the school community to share these to provide our children with the very best care, education, and support. For the right leader, this is an exciting opportunity to continue the journey of Asquith Primary School.

We are looking to recruit a well-qualified School Business Manager with relevant experience and qualifications in financial management, health and safety, human resources, compliance and administration.

The role would suit someone who has experience of working as a School Business Manager in another school, or who can demonstrate how their experience and skills can transfer to our school environment.

The successful candidate will be a member of the Senior Leadership Team, supporting the Headteacher in achieving the school's development priorities and helping to develop the school's strategic direction by providing another perspective.

Further details about the role

Leadership and Management:

Serve as the school’s leading non-teaching support staff professional, part of SLT, assisting the Headteacher in ensuring the school meets its key priorities.
Promote high standards of business ethos within the administrative function, ensuring effective resource use to support the school’s objectives.
Provide advice and support for strategic decision-making within SLT.
Plan and manage change in alignment with the school’s development/strategic plan.
Attend Leadership Team and Governing Body meetings, making relevant contributions.
Support and inspire confidence and high standards in colleagues, liaising between staff, teams, departments, and stakeholders as necessary.

Financial Resource Management:

Oversee the management of the school’s financial resources, including accounting, budgeting, procurement, and reporting, in collaboration with the Headteacher and LCC Finance.
Ensure compliance with FMSiS and financial regulations, managing service contracts, licenses, and insurance policies.
Lead efforts in securing funding, managing the School Fund, and completing the Schools Financial Value Standard (SFVS).
Report to the Governing Body and Resources sub-committee as required.

Human Resources and Staff Management:

Manage recruitment, personnel procedures, and staff development, including the DBS register and employee records.
Line manage staff including after-school club staff, superintendent, and administrative staff, holding regular supervision meetings with their support.
Co-ordinate and administer training and professional development (CPD) for staff, ensuring a commitment to high standards.
Develop and implement performance management systems for line-managed and support staff, alongside the Headteacher and Governors.
Contribute to procurement and recruitment processes, managing voluntary and work experience placements.
Act as the school’s Health & Safety Co-ordinator and Fire Officer, ensuring effective implementation of Health & Safety systems and policies.
Collaborate with the Headteacher to ensure the well-being of students, staff, and visitors through regular reviews of policies, risk assessments, and procedures.
Oversee fire practices and alarm tests, maintaining records in line with legal requirements.
Manage Educational Visits, including risk assessments and review of visits.
Develop and maintain the Emergency Plan in coordination with the Local Authority and Civil Emergency Services.
Regularly review Health & Safety practices in collaboration with the Health & Safety governor.
Collaborate with the Caretaker and PFI team to ensure the safe maintenance, security, and operational efficiency of the school premises.
Oversee the maintenance and upkeep of the school building and grounds, including furniture, repairs, and site management.
Ensure compliance with relevant legislation by maintaining the Asset Management Plan, Condition Register, Suitability Register, and Disability & Access Register.
Manage the letting of school premises to external organisations and provide advice on insurance matters.
Support the Leadership Team in evaluating and improving the school’s technology systems, ensuring optimal use and best value for money.
Oversee the management of communication systems, including the reception desk and office technology, ensuring effective service delivery.
Implement contingency plans for technology failures, ensuring resources, support, and training for staff to maximize the use of IT systems.
Streamline data collection systems and support staff with relevant tools to provide efficient information to stakeholders.
Lead the development and maintenance of the school’s management information system, ensuring timely and accurate reporting to external agencies like the DfE and Ofsted.
Oversee all administrative functions, including managing correspondence, completing forms, and supporting meetings.
Provide detailed analysis and evaluation of school data, including pupil data, producing necessary reports.
Support the school’s marketing and promotion efforts through research and communication.
Demonstrate a commitment to personal professional development and participate in performance reviews and appraisals.
Ensure adherence to the school’s ethos, policies, and practices, maintaining high standards of attendance and punctuality.
Maintain confidentiality and follow Data Protection and Freedom of Information policies
Contribute to the overall ethos, work and aims of the school by attending relevant meetings, training days/ events as requested.
Be aware of and comply with school and Leeds City Council policies and procedures e.g. child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
Be aware of and support difference and ensure equality for all working in an anti-discriminatory manner, upholding and promoting the standards and equal opportunities of the school and Leeds City Council
Perform any other reasonable duties as requested by the Headteacher, ensuring the effective operation of the school.
The duties outlined are not meant as an exhaustive list and will comprise any other duties within the spirit of the post commensurate with the job evaluation outcome for this post.

Health and Safety:

Site Maintenance and Facilities Management:

Technology and IT Management:

Administration Management:

Professional Development and Compliance:

Other Duties:

Commitment to safeguarding

Asquith Primary is wholly committed to ensuring children and young people are fully supported and safe. We are dedicated to the safeguarding of all children and young people whilst promoting their welfare and expect all staff and volunteers to share this responsibility. As part of the recruitment process, an enhanced DBS check is required for the successful candidate, this process is completed by an online third-party company. Positions are subject to two satisfactory references.