School Office Administrator

Mattishall Primary School, Dereham, Norfolk, NR20 3AA

18 days remaining to apply

• Closing date

  29 May 2026 at 1am

• Date listed

  11 May 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: Scale F, £16,956.80 - £21,715.40 actual pa

School Office Administrator job summary

Part of the Synergy Multi-Academy Trust 

Tel: 01342 858451 

Email:  office@mattishallprimary.org.uk  

 

• Salary - Scale F, £16,956.80 - £21,715.40 actual pa
• Permanent 
• Part Time 
• 35 hours per week  
• Term Time plus 1 week 
• Required for 1 September 2026 

 

A school office administrator provides essential clerical, reception, and organisational support to ensure smooth daily school operations, acting as a key liaison between staff, parents, and pupils. Responsibilities include managing front-desk enquiries, maintaining computerised pupil databases (Arbor), attendance tracking, updating website and supporting staff with administrative tasks.  Hours of work, 8am – 4pm, Monday to Friday. 

 

Key Responsibilities and Duties: 

• Front Office Management: Acting as the first point of contact for visitors, parents, and staff, managing phone calls, emails, and school correspondence. 
• Data Management & Attendance: Maintaining accurate pupil records, managing databases (Arbor), monitoring attendance, and processing lunch data. 
• Administrative Support: Processing admissions, maintaining the Single Central Record (SCR) for safeguarding, and assisting with HR administration related to staffing. 
• Communication: Distributing school newsletters, updating websites, and managing school mail. 
• Organisation & Logistics: Assisting with school trips, managing school calendars, ordering of stock, and arranging meetings.  

 

Required Skills and Qualifications: 

• IT Proficiency: Strong skills in Microsoft Office (Word, Excel) and experience with Arbor or similar. 
• Communication: Excellent verbal and written communication skills to interact with parents and external agencies. 
• Safeguarding Knowledge: A commitment to child protection and maintaining confidentiality. 
• Organisation: Ability to prioritize tasks in a fast-paced, often noisy, school environment.  

Typical Qualifications & Background 

• Previous experience in an administrative or customer service role is frequently required. 
• An enhanced DBS check is mandatory 
• Relevant training 

 

How to apply 

For this vacancy, if you click on the ‘Apply for Job’ button, you will be redirected to our recruitment website to apply via the online application form. 

 

Closing date:  29 May 2026 

Interview date:    TBA 

 

We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect all staff and volunteers to share this commitment.  To this end, you may be required to undergo pre-employment checks. 

This post is exempt from the Rehabilitation of Offenders Act and you will be required to undergo an Enhanced DBS check or Enhanced DBS check with barred list. If you have information to declare it may be protected under the Exceptions Orders and you may not be required to declare it. You will be asked to make a criminal conviction declaration if you are shortlisted for the post. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website. 

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Mattishall Primary School

• School type: Academies, ages 4 to 11
• Education phase: Primary school
• School size: 160 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: Mattishall Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/mattishall-primary-school

Rural school, lots of grounds. Approx 200 on roll. 7 single form classes. Part of Synergy MAT.

School location

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