School Office Manager
Coxheath Primary School, Maidstone, Kent, ME17 4PS4 days remaining to apply
Start date details
Term 5
Closing date
20 April 2026 at 9am
Date listed
27 March 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time, full time
Contract type
- Permanent
Full-time equivalent salary
- £27,904.00 - £29,020.00 Annually (FTE) Actual salary equates to £24,542
School Office Manager job summary
Join Our Team as an Office Manager!
We’re looking for a skilled and enthusiastic Office Manager to join our vibrant primary school community.
If you thrive in a fast-paced environment where every day brings something new, this could be the perfect role for you.
About the Role
Our administration and office team is the heartbeat of the school. As Office Manager, you will play a pivotal role in ensuring our administrative systems run smoothly, enabling staff to focus on providing exceptional education and pastoral care.
You’ll be the welcoming face of our school—professional, warm and aligned with our values. This varied position includes managing day‑to‑day office operations, supporting admissions and attendance, overseeing key processes, and leading a small, dedicated team.
We’re looking for someone who communicates brilliantly, stays calm under pressure, and brings outstanding organisational skills to a busy and rewarding setting.
Hours: Monday to Friday, 37 hours per week, term‑time only plus one additional week (39 weeks per year).
Are You…
- Highly organised with excellent attention to detail?
- Calm, composed and able to work confidently under pressure?
- Deadline‑driven, proactive and solution-focused?
- Someone who works with energy, pace and initiative?
- A supportive team player who can lead and work independently?
Key Responsibilities Include:
- Leading the school office and line‑managing administrative staff
- Overseeing administrative systems, communication and record‑keeping
- Undertaking Year R admission processes and in-Year Admissions
- Completing the School Census
- Managing enquiries from parents, visitors and external agencies
- Maintaining accurate data, reports and confidential records
- Liaising with the Trust central team to update the Single Central Record in line with safeguarding requirements
- Supporting financial and resource administration
- Ensuring the reception area is welcoming, professional and well-presented
We’re Looking for Someone Who:
- Has strong administrative or office management experience (school experience desirable but not essential)
- Is highly organised, proactive, and able to multitask
- Communicates professionally with pupils, parents, staff and visitors
- Has excellent IT skills and attention to detail
- Can lead, support and motivate others
- Understands confidentiality and safeguarding responsibilities
- Is friendly, calm and solution‑focused
Why Join Coppice Primary Partnership?
- excellent professional development opportunities
- supportive, enthusiastic and dedicated colleagues
- a positive, challenging and rewarding working environment
- supportive parent community
- annual flu vaccination offered to all staff
- a family-first approach, ensuring you don't miss important family events
- free wraparound care for primary-aged children attending trust schools (including holiday play schemes when staff are working)
- access to Kent Rewards discounts, cashback and vouchers
- optional school and trust-wide social events throughout the year
- a modern, well-equipped school with excellent outdoor learning opportunities
Interested? We’d Love to Hear from You!
To find out more, please see the Job Description, Person Specification and Application Form or contact the school directly on 01622 745553 to discuss the role or arrange a school visit.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Coxheath Primary School
- School type
- Academy, ages 4 to 11
- Education phase
- Primary school
- School size
- 459 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Coxheath Primary School website
School location
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