This job expired on 28 September 2022

  • Start date details

    As soon as possible

  • Closing date

    28 September 2022 at 9am

  • Date listed

    12 September 2022

Job details

Working pattern

  • View all Part timejobs - 25-34 hours per week, TTO plus 2 weeks in holidays - to be agreed in advance with Headteacher and Bursar.

Contract type


Pay scale

Band G, Scale point 13

Senior Administrator job summary

The Senior Administrator provides a crucial service of general administrative support across the school federation, and has overall responsibility for several key functions such as Health and Safety and the maintenance and accuracy of the Single Central Register. The role involves close liaison with several key stakeholders such as Senior Team and Governors.

Duties and responsibilities:

General administration

  • Organise and control the administrative and clerical support to the Headteacher and staff
  • Organise and manage the Information System requirements to provide up to date support for the school
  • Contribute to the development of administrative policies and procedures
  • Submitting DfE returns in a timely manner
  • SAT/Phonics/STA returns
  • Responsibility for obtaining and maintaining confidential information e.g. pupil and staff records
  • Maintaining and updating the federation website
  • Writing and updating key policies with the HT and Governors
  • Writing and updating risk assessments
  • Organising day to day finance – through the use of Parentpay
  • Contribute to budget setting and support the HT, Bursar and Governors in ensuring value for money
  • Supporting effective and transparent procurement procedures


  • Maintaining an accurate, watertight Single Central Register with particular focus on school inspections
  • Use CPOMS or a similar child protection monotiring system effectively and accurately
  • Adhere to data protection legislation
  • Maintain confidentiality as detailed in procedures
  • Be responsible for promoting and safeguarding the welfare of children and young people that you are responsible for and come into contact with
  • Have an awareness and basic knowledge where appropriate of the most recent legislation

Health and safety

  • Meeting with the Health and Safety Advisor (NYCC) to complete full site reviews
  • General health & safety, ensuring general safety and compliance of site safety
  • Promote the safety and wellbeing of pupils and staff

Professional development

  • Take part in the school’s appraisal procedures
  • A willingness to attend further training and development in order to improve the effectiveness of their role
  • Where appropriate, take part in the appraisal and professional development of others


  • Ability to exchange information with a variety of audiences in a professional manner using a range of different technologies.
  • Communicate effectively with pupils, parents and carers in a warm and welcoming manner
  • Ability to take minutes of internal meetings occasionally

Working with colleagues and other relevant professionals

  • Collaborate and work with colleagues and other relevant professionals within and beyond the school
  • Develop effective professional relationships with colleagues

Personal and professional conduct

  • Uphold public trust in the profession and maintain high standards of ethics and behaviour, within and outside school
  • Have proper and professional regard for the ethos, policies and practices of the school, and maintain high standards of attendance and punctuality
  • Understand and act within the statutory frameworks setting out their professional duties and responsibilities

.Management of staff and resources

  • Manage the delegated administration/support staff to ensure effective performance of duties.
  • Process orders and payments for stationery, equipment etc.
  • Be responsible for the induction and training of delegated support staff in computer systems, procedures and school policies.
  • Participate in training and other learning activities and performance development as required.
  • Attend staff meetings and training days and management team meetings by agreement with the Headteacher
  • Contribute to the recruitment and professional development of teachers and support staff
  • Deploy resources delegated to them effectively.
  • Arrange for supply cover ( if needed) at the last minute.
  • Liaise with the school caretaker about maintaining the school site


This job description may be amended at any time in consultation with the postholder.

This job post has expired.

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About Hackness Church of England Voluntary Controlled Primary School

School type
Local authority maintained school, Church of England, ages 4 to 11
Education phase
View all Primaryjobs
School size
73 pupils enrolled
Age range
4 to 11
Phone number
07816 251271

Hackness is a small C of E Primary situated in the village of Hackness and in the North Yorkshire Moors. Wykeham School is situated in the village of Wykeham and only 6 miles outside Scarborough. Both schools have three mixed classes which makes our teaching and support staff roles in our childrens lives very special indeed.
Our very creative staff have a real love of teaching and we are looking for a future member of our team who can develop that sense of awe and wonder in children. The children at both schools are delightful, happy, confident and energetic. They are passionate about their learning, be it in the traditional classroom or through drama, music, dance and painting.
We are looking for someone who can embrace these aspects of the curriculum as well as literacy and numeracy.

Teaching in a village school can of course be challenging at times particularly when you are teaching a mixed class. What you can expect to join is a teaching team that shares resources, planning and will support and encourage you at the times when you need it the most. Our teaching assistants and support staff play a huge part in our school – and will help you as you immerse yourself into being part of our school.
We are fortunate that we have two school environments that mix the traditional school village feel along with making sure we have a tailored curriculum that allows us to give our children the opportunities that they deserve.

Arranging a visit to Hackness Church of England Voluntary Controlled Primary School

To arrange a visit and increase the chance of a successful application email sarah.hunter@northyorks.gov.uk.

School location

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