Senior Administrator
The Promise School, Okehampton, Devon, EX20 1GH13 days remaining to apply
Closing date
13 February 2025 at 11:59pm
Date listed
30 January 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time, part time
Contract type
- Fixed term
Full-time equivalent salary
- £29,572.00 - £32,654.00 Annually (FTE) NJC Grade E, 16-22. 37 hours per week for 39 weeks per year.
Senior Administrator job summary
Dartmoor Multi Academy Trust was created in January 2018 based on a shared vision, embracing both the Co-operative values and those of our Church of England schools.
We are excited about the opportunities that such a cross phase Trust is able to offer our communities and we are committed to create an ambitious, forward thinking learning environment for all our pupils, students and staff. There will be opportunities for everyone connected to the Trust to grow and develop and therefore fulfil their ambitions. We welcome your interest in joining our vibrant family of schools that this exciting opportunity brings. The trust is currently made up of 3 secondary schools, 15 primary schools, and an all-through specialist SEMH school in our Trust, helping just under 5000 children and 850 staff to thrive – this is a truly exciting Trust to be involved with.
Our network of schools is driven by a shared vision of excellence, creativity, and community engagement. We believe in fostering an environment where every learner can thrive, and our team plays a pivotal role in making this vision a reality.
Everyone in our Trust truly matters to us and we have a commitment to continuous professional development and learning for all. Through our innovative myTalent development approach, we want ensure that everyone has the opportunity to achieve their very best.
Main duties and responsibilities:
This role will primarily support the administration of the school, but ensure the smooth running of operations, systems, practices, and events and act as a point of contact for the parents, Trust colleagues and outside agencies.
- Preparation and distribution of documents, reports, action and business plans, strategy or policy documents on behalf of the school.
- Ensuring that office administration duties are given timely attention, with an ability to manage that workload ensuring a high quality service to the senior team.
- Receiving visitors to the school, ensuring action plans are in place for certain visitors.
- Dealing with unexpected situations as they arise which can involve communication over the phone or in person, dealing with potentially difficult or confrontational individuals. Ensuring the matters are dealt with quickly and without escalation.
- Organising venues, resources, refreshments etc for meetings, interviews and briefings etc.
- Supporting the school with suspension and permanent exclusions.
- Maintaining confidential electronic and other filing systems held on behalf of the school. Complying with GDPR regulations where appropriate.
- Planning and coordinating programmes for visitors to the school, for example CPD sessions and Inset day programmes.
- Liaison with the DSL (and team) providing the administration support for the schools localised CPOM network. including running reports, training records and vital statistics.
- Liaison with the assistant principal providing administrative support for the transitional processes between primary and secondary school.
- Assisting in arrangements for externally facing school events.
- Recording the attendance or absence reporting on college inset days.
- Provide up to date CPD online training records for the whole college staff.
- Contributing to the Trust central team, in localised arrangements for the organisation of recruitment process.
- Working with the school to organise, develop and run the absence process, aligning with Trust central policies and processes.
- Leading on the use of the admintps@dmatschools.org.uk email address.
Person Specification
Essential | Desirable | |
Education and Professional Qualifications | ||
Minimum of Level 2 qualification in English and Mathematics | ||
Further qualification or training in Business Administration, HR or Communications. | ||
Good general standards of education and IT skills | ||
Evidence of continuous professional development | ||
Experience | ||
Experience in an administrative environment | ||
Successful experience of providing high quality customer service | ||
Experience of dealing with the public in person and on the telephone | ||
Experience working in a school or academy | ||
Knowledge and skills | ||
Able to work as part of a team | ||
Excellent, numeracy and IT skills | ||
Highly effective administrative and organisational skills | ||
Knowledge and understanding of the confines of confidential working | ||
Excellent keyboard skills/word processing | ||
High level of interpersonal skills | ||
Ability to work independently as well as collaboratively | ||
Personal attributes | ||
Resilience, the ability to work under pressure and be able to meet deadlines | ||
Proven ability to think both logically and creatively to prioritise | ||
Ability to use initiative to respond to unexpected problems using recognised procedures and policies as a guide | ||
Excellent communication skills (including written, oral and presentation skills) | ||
A commitment to safeguarding and promoting the welfare of children and young people | ||
Ability to work creatively and collaboratively | ||
Demonstrably professional, honest and loyal | ||
Flexible and open to continuous change | ||
Commitment to our pupils and their learning, wellbeing and safety | ||
Committed to equality | ||
Able to build and maintain successful and purposeful relationships |
Data Protection / General Data Protection Regulations Compliance
The Privacy Notice sets our general principles in relation to Data Protection and the General Data Protection Regulations. You should also abide all Trust policies relating to the use of data including but not limited to:
- Acceptable Use Policy
- Records Retention Policy
- Personal Data Breach Procedure
- Employee Code of Conduct
- E-safety Policy
- Social Media Policy
- Use of Personal Devices Policy
Our Privacy Notice for Employees explains how we use your personal data.
You should note that a duty of confidentiality applies to all personal data seen prior to the first day of employment (for example, pupil lists for the purposes of lesson planning or other activities to support teaching and learning). This reflects the custom and practice of those contracts of employment starting on the first day of term while recognising the need to be aware of and plan to support pupil needs.
Dartmoor Multi Academy Trust is an equal opportunity employer and welcomes applicants from all backgrounds to apply.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
All schools in The Dartmoor Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.
The successful candidate will be required to undertake an Enhanced Disclosure via the Disclosure Barring Service (DBS).
‘This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered ‘protected’ and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website: https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974.’
Your application form will be processed by My New Term who act for DMAT as a data processor- please see our Privacy Notice for more information about how we process job applicant personal data.
The successful candidate will be required to come to DMAT HQ to complete mandatory training.
Training Details:
Location: Central Head Office (Wardhayes) 8 Simmons Way, Okehampton, EX20 1PY
Purpose: To provide comprehensive training on company policies, procedures, and systems necessary for successful integration into the role.
Training Schedule: Daily sessions from 9am to 4pm, with breaks provided.
Benefits of Training Week:
To gain valuable insights into our company culture and values.
Interact with key stakeholders and team members.
Acquire essential knowledge and skills to excel in your role.
Establish a strong foundation for your career growth within Dartmoor Multi Academy Trust.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs are not accepted.
About The Promise School
- School type
- Free School, ages 4 to 16
- School size
- 46 pupils enrolled
- Age range
- 4 to 16
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- The Promise School website (opens in new tab)
School location
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