EXPIRED

Site Manager/Caretaker

Hillside Primary School, Huddersfield, West Yorkshire, HD4 6LU

This job expired on 1 September 2023 – see similar jobs

• Start date details

  September 2023 (or as soon as possible)

• Closing date

  1 September 2023 at 9am

• Date listed

  13 July 2023

Job details

• Job role:
  • Teaching assistant
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £27,852.00 - £29,439.00 Annually (Actual)

Site Manager/Caretaker job summary

          

To be responsible for the supervision of all the site maintenance and services including the site / cleaning staff and external contractors in order to maintain a healthy and safe environment for students, staff and other users of the premises.   

To work alongside school leaders and trust staff, to ensure both the temporary facility and permanent building are secure, safe and fit for purpose. To report any defects and issues to your line manager and positively interact with colleagues, parents and children, in accordance with the ethos of our academies.

 

The post is based at Hillside Primary School, but you could be required to work at any of our Kirklees Academies. 

 

Key areas

1.    Management and Organisation

2.    Customer Care

3.    Security and Buildings Operation

4.    Defect Repair

5.    Contract Control

6.    Cleaning Work

7.    Waste / Pest Control

8.    Handling Goods and Equipment

9.    Administration

10.Health and Safety

11.Fire and Evacuation

12.Supervision

13.General

 

14.Management and Organisation 

1.1Implement the site’s planned repair and maintenance programme in line with the Premises Development Plan and health and safety standards

1.2Provide specialist advice and guidance as required 

1.3Control and manage devolved budget in line with financial procedures

1.4Initiate specifications and orders for all repairs/improvements and authorise relevant works 

1.5Liaise with contractors responsible for the provision of security equipment 

1.6Ensure all site staff are trained in all relevant security procedures 

1.7Ensure all cleaning duties are fulfilled and the site is a clean and litter-free environment 

1.8Take a lead role in monitoring, maintaining the trust’s Health and Safety policies and procedure as they relate to the building, facilities, cleaning and grounds: 

1.9Ensure fire alarms are tested in line with guidelines and relevant records are kept 

1.10      Assist in all fire/safety evacuation procedures and tests 

1.11      Ensure equipment used by caretaking and cleaning staff is validated and in safe working condition 

1.12      Ensure Risk Assessments and COSHH Assessments are up-to-date, staff are trained in their use and relevant up to date records are kept 

1.13      Keep records of regular checks/service calls on equipment 

1.14      Ensure all site staff are trained in all relevant emergency procedures 

1.15      Secure and monitor contracts for specialist or larger repairs within an agreed budget and following academy procedures 

1.16      Support the Academy with Carpark Marshalling, in particular at drop up/pick up time

1.17      Maintain tidy and organised work spaces and storage areas 

 

Customer Care

2.1Acting as a responsible adult role model for pupils and being a positive influence with regards to behaviour and attitude.

2.2Being a positive member of the academies staff maintaining good relationships with building users and other members of the academy community.

2.3Ensure that all enquiries and visitors to the premises are dealt with in a prompt, courteous and efficient manner as required under the Academy standards, recognising the wide range of diverse needs and expectations.

2.4Interacting with building users to understand their requirements and advise them on the best way to ensure that they are met.

2.5Presents a positive image of themselves and the Trust by ensuring that customers receive a courteous and professional service to meet their needs. This includes explaining when things are not possible, giving reasons and suggesting alternatives.

2.6Responsible for the security of the site including ensuring that unidentified or unexpected people / visitors to the academies or in the buildings, are appropriately challenged to ensure that there are no potential child protections issues or security risks, reporting concerns and liaising with other agencies as appropriate.

2.7Responsible for ensuring that contractors on site work in an appropriate manner in compliance with Trust’s policies and health and safety regulations to maintain the health and safety of pupils, building users and visitors.

 

Security & Buildings Operation

3.1Opening and closing premises, facilities and grounds to meet the routine and non-routine requirements of the building’s occupants.

3.2Carry out security procedures for buildings, facilities and grounds; i.e. security inspections (lock/unlock doors, activate/deactivate automated alarm equipment), identifying repairs, identifying suspicious occurrences and liaising with police and Authority officers accordingly.

3.3Operating the heating plant so that adequate temperatures are maintained in the premises (subject to the degree of control in the academy) and that a supply of hot water is provided within the statutory temperature range.

3.4Carry out routine specified operating procedures/ inspections and testing on ancillary equipment or facilities and grounds e.g. security /fire alarms, emergency lighting, sewage pumps, air conditioning units etc.

3.5Efficient operation of heating, water and electricity supplies and to carry out routine checks and minor repairs as necessary

3.6Carry out activities to ensure that reasonable access is possible in times of inclement weather, e.g. gritting, snow clearance. Both manually and using onsite equipment such as snow plough (training provided).

3.7Attend call outs as required.

3.8Grounds maintenance activities (as appropriate to training and equipment) for example litter picking and weed-killing and planting.

3.9Patrol the grounds and deal with building issues that may arise.

3.10              Prevent unauthorised access, trespass or parking of vehicles on the premises and grounds in line with agreed procedures

3.11              Maintain school buildings, fabric, fixtures, fittings and furniture and carry out minor repairs

 

Defect Repair

4.1Identifying and collating defects and repairs that require attention and initiating action for their rectification for example graffiti removal; following consultation with their manager and/or working within the agreed budgetary and operational procedures in the academy.

4.2Carry out “first aid” emergency repairs to ensure building security and safety as the need arises.

4.3Within his / her competence, carrying out an individually specified range of repairs and general handyman duties or liaising with maintenance staff at partner academies to ensure repairs are completed.

 

Contract Control

5.1On behalf of the Principal or Business Manager ensure the contractors work is undertaken in accordance with the contractual obligations and comply with health and safety requirements.

5.2On behalf of the Principal, act as a liaison point to monitor the progress of defect rectification work with contractors to ensure that defects are repaired promptly within agreed timescales

5.3Ensure contracts are in place to respond to alarm call outs outside normal working hours or to ensure cover by a member of staff

Cleaning Work

6.1Ensure the cleaning (internal and external) on the campus is performed efficiently and to a high standard

6.2Perform occasional non-routine cleaning tasks as and when required, e.g. window blinds, shampoo carpets, internal windows or outer walls, internal and external surfaces of outer doors and partitions in entrance areas.

6.3Responsible for stripping, sealing and polishing floor surfaces to meet the building requirements.

6.4Ensure that all footpaths are free from weeds (with or without the use of chemicals).

6.5Ensure ground drain gullies, toilets and sink outlets remain free flowing and clean.

6.6Litter picking on a daily basis.

6.7In the event of snow, frost or minor flooding or similar emergency situations ensure clear access to important entrances

Waste/Pest Control

7.1Dispose of rubbish and ensure unimpeded access for refuse collectors to enable bins and containers to be emptied without hazard or hindrance.

7.2Ensure that overnight, the building is clear of all collected rubbish.

7.3Report all evidence of vermin/pests immediately to the Business Manager.

7.4Ensure that all external litter bins are emptied when required.

7.5Ensure the site is litter free, as far as is reasonably practicable, using appropriate machinery subject to relevant training.

7.6Responsibility for the collection and storage of yellow bagged clinical waste to a designated safe area and arrange for disposal through the authorised academy representative.

 

Handling Goods/Equipment

8.1Ensuring that adequate supplies of fuel and cleaning materials are available. To order following academy procedures, receive and where relevant, store, fuel supplies, cleaning materials and cleaning equipment, within a delegated budget.

8.2Porterage duties including satisfactory receipt distribution, collection and dispatch of goods to and from the school. Organising and participating in the movement of furniture, crates and containers, e.g. preparing halls for exams, assemblies or events.

 

Administration

9.1Maintain required stock records and carry out stock taking from time to time in accordance with Academy procedures

9.2Monitor and manage stock (e.g. bulbs, cleaning / hygiene materials) within an agreed budget, cataloguing resources and undertaking audits as required 

9.3Maintain an inventory of all machinery, equipment and /materials

9.4Carry out administrative tasks e.g. maintaining records, information and data, producing reports as required

9.5Compliancy checks and records with respect to:

Ø  Cleaning contract records

Ø  Accident reporting

Ø  COSHH information sheets

Ø  Defect register

Ø  Machinery maintenance and operating logs

Ø  Energy conservation logs

Ø  Fire equipment logs

Ø  Risk assessments

Ø  PAT Testing

Ø  Asbestos registers

Ø  Emergency Lighting / Fire Door Inspections / Fire Call Points

Ø  Other records as specifically directed by his / her line manager.

9.6Setting up and maintaining routines to manage processes. Using the Academy’s IT software to record and manage routines.

 

Health & Safety

10.1              Take reasonable care of the health and safety of self, other persons and resources whilst at work.

10.2              Co-operate and collaborate with management to ensure the responsibilities placed upon the Academy under the Health and Safety at Work Act are performed, e.g. operate safe working practices.

10.3              Monitor the Health and Safety of the site using IT equipment and software to record daily, weekly and monthly checks

10.4              Ensure equipment used by caretaking staff is validated and is in a safe and working condition and support the cleaning staff to undertake the same responsibility.

10.5              Provide access to the academy’s first aid facilities, equipment and telephone.

10.6              Ensure that employees of the contractor comply with PUWER / COSHH regulations.

10.7              Monitor all relevant Health and Safety Standards aspects within the building as may apply under Health and Safety legislation.

10.8              Identify during the course of normal duties departures from maintained standards and report where necessary.

 

Fire and Evacuation

11.1      To ensure that the buildings fixed fire appliances are fitted, accessible and have not been damaged and that safety measures/fittings are not being misused: liaising with fire officers to rectify any deficiencies.

11.2      Test fire alarms in accordance with the academy procedures.

11.3      Comply with the building emergency procedures with respect to evacuation, fire etc.

Supervision

 

12    To have concern for all aspects of the cleaning contractor’s staff welfare and to provide guidance and support.  To seek guidance if necessary on matters unable to resolve.

12.1      Supervise and monitor the standards of work undertaken by cleaning staff and take appropriate action (including accessing suitable training), where necessary.

12.2      On a day to day basis organise cleaners to other areas of work resulting from:  Unacceptable standards, events/functions which require urgent cleaning and unforeseen occurrences i.e. flood, responding to requests from location manager etc.

12.3Responsible for the maintenance of on site and call out cover.  Respond to call outs.

General

13        As part of your wider duties and responsibilities you are required to promote and actively support the Trust’s and Academy’s responsibilities towards safeguarding. Safeguarding is about keeping people safe and protecting people from harm, neglect, abuse and injury. It is about creating safe places, being vigilant and doing something about any concerns you might have. It isn’t just about the very old and the very young, it is about everyone who may be vulnerable. You can find more information about our Safeguarding policy on our website. Please visit:

 

Please take time to look at SPA safer recruitment policy on the SPA website

https://www.southpennineacademies.org/

and Hillside safeguarding and child protection policy

https://www.hillsideprimaryschool.co.uk/safeguarding-2/safeguarding-at-hillside

 

13.1              Carry out your duties with due regard to current and future Trust and Academy policies, procedures and relevant legislation. These will be drawn to your attention in your appointment letter, your statement of particulars, induction, ongoing performance development and through Academy communications.

Disclosure Level:   Enhanced 

Responsible to:      Principal 

 

 This job description is not an exhaustive document. It reflects the duties and responsibilities applicable at the time of issue. Details and emphasis are subject to amendment and revision in the light of the changing needs of South Pennine Academies Trust.

         

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

This job post has expired.

About Hillside Primary School

• School type: Academy, ages 3 to 11
• Education phase: Primary
• School size: 332 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Hillside Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/hillside-primary-school-hd4-6lu

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