Sixth Form Admin Assistant (Maternity cover)
Rainhill High School, Prescot, Merseyside, L35 6NY9 days remaining to apply
Earliest start date
10 March 2025
Latest start date
17 March 2025
Closing date
31 January 2025 at 9am
Date listed
16 January 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Monday - Friday 37 hours per week Term Time only plus 2 weeks (end of August)
Contract type
- Fixed term - Approximately 9 Months - Maternity or parental leave cover
Full-time equivalent salary
- £24,790 - £25,183 FTE pro rata
What skills and experience we're looking for
We are looking to appoint a highly efficient and accurate Administrator with a positive attitude to join our Sixth form team. You will provide front line reception, as well as being responsible for all administrative and clerical duties, student data management and co-ordinating SIMS for the efficient running of the Sixth form Centre.
The successful candidate will have worked in a busy office environment, have excellent interpersonal skills, be computer literate and is able to multi task. As well as working as part of a team, you will also be expected to use your own initiative, be proactive and will have excellent communication, time management and organisational skills with the ability to stay calm under pressure.
Previous experience of working in an educational setting would be an advantage but not essential.
This position is offered on a full time, fixed term contract to cover a maternity leave from March 2025.
Purpose of the Post
Provision of efficient administrative and clerical running of the Sixth Form Centre, SIMS, and production of Data management.
Specific Duties and Responsibilities:
1. 6th form reception and telephone. Dealing with all enquiries at 6th form reception. Receive incoming telephone enquiries.
2. Oversee the delivery of general administrative functions, such as distribution of correspondence,
including general sixth form synergy messages, Team messages; organize the acquisition of office stock and provide administrative support for the Senior Assistant Principal Sixth Form.
3. Provide administrative support for post-16 events, including parents’ information and consultation evenings
4. Monitor student attendance in Lesson Monitor, ensuring all absences are recorded accurately and
that registers are taken, and full attendance history is recorded for all 6th form students.
5. SIMS – maintaining accurate information in SIMS.net, updating student data, personal information,
updating timetables, course information, attendance, leavers etc. including FEFA.
6. Applications to 6th Form. Deal with all applications to the Sixth Form Centre from both internal and
external students. Maintain spreadsheet of student details and subject choices. Arrange guidance interviews, make conditional/unconditional offers, and invite applicants to taster sessions and information days.
7. Enrol all Year 12 students onto Year 1 of their courses at the start of the academic year.
Create form groups and balance out class sizes. Produce timetables and compile, produce and distribute all new starter packs/relevant materials for the start of term including FEFA.
Re-enrolment of Year 13 students onto their Year 2 of their course and production of timetables including FEFA. Balance student totals where a subject appears in more than one options box to ensure even distribution of students.
8. Electronic Door Fobs. Responsible for the lease of security electronic door fobs. Collecting orderforms and payment and registering each fob to the individual student. Ensuring that accuraterecords are maintained each academic year. De-activating lost/stolen electronic door fobsaccordingly.
9. Taste of Sixth Form Days. Promoting Rainhill Sixth Form to internal Year 10 and 11 students. Forwarding timetable/subject options to students for completion, entering student choices onto a spreadsheet and producing individual timetables for the day.
10. Student ID Cards. Liaising with relevant department to produce individual student ID cards. Obtaining and uploading new student photographs and production and distribution of ID cardsand collection at end of Year 13.
11. Secretarial duties for Senior Assistant Principal Sixth Form, typing correspondence and reports,booking diary appointments, typing student references for employment and UCAS etc.
12. Typing correspondence/reports for 6th form tutors, teachers, and students.
13. Exams – printing and distribution of exam timetables for all 6th form students, daily update of examination notice boards, contacting students who fail to show for examinations, distribution of examination results. Logging and posting all examination material/coursework to examination boards.
14. Compilation, production, and distribution of all sixth form student reports.
15. Trips & Visits – recording all returns in relation to 6th form trips and visits and consent forms.
16. Mail – distributing all 6th form incoming mail. Logging and franking all outgoing mail/parcels.
17. Deliveries – signing for all school deliveries and forwarding to relevant department via school caretaker.
18. Ordering and maintaining stationery/stock.
19. Photocopying, faxing, maintaining accurate 6th form records and filing systems.
20. Provide general administrative support to main school as applicable and directed by the School Admin Manager.
Qualifications
Good standard of education up to GCSE or equivalent - Excellent literacy and numeracy skills
RSA Typing/Word Processing or equivalent
NVQ Business Admin related qualifications or equivalent
Evidence of continuing professional development
Knowledge and IT experience of Microsoft Office systems and including printing, scanning, photocopying and typing
Working in a busy office/educational environment
Knowledge and experience using SIMS.net
Ability to deal with confidential and sensitive information
Skills and Abilities
Excellent time management,admin and organisational skills
Excellent communication, written and verbal, skills
Able to prioritise
Can work well as part of a team and on an individual basis
The ability to multi-task in a demanding environment
The ability to problem-solve effectively
Excellent IT skills including knowledge of MS Office
Ability to liaise with students, parents, staff, Trustees and Governors
Decision making skills
Support school events appropriate to the role
What the school offers its staff
Our School’s mission is 'In Pursuit of Excellence’ in everything that we do and our core values; Learn, Think, Contribute, Care, embody our determination to ensure that all our students receive a first class education that enables them to take their place in society confidently.
We are a popular and high achieving school on the edge of Merseyside with a very strong reputation locally and significantly over subscribed.
Commitment to safeguarding
Rainhill High School and Sixth Form is committed to safeguarding and promoting the welfare of children and young people as well as promoting equality of opportunity and community cohesion; where the diversity of different backgrounds and circumstances is appreciated and positively valued and expects all staff, volunteers and other workers to share in this commitment.
This post is subject to an Enhanced Disclosing & Barring Certificate and online searches as part of our Safer Recruitment & Selection Procedures.
Applying for the job
Please download the application form using the link below, and once completed send to jobs@rainhillhigh.org.uk
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Rainhill High School
- School type
- Academy, ages 11 to 18
- Education phase
- Secondary
- School size
- 1852 pupils enrolled
- Age range
- 11 to 18
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Rainhill High School website (opens in new tab)
- Email address
- jobs@rainhillhigh.org.uk
- Phone number
- 01744677205
11-18 Mixed Comprehensive 1820 on roll
Rainhill High School is a co-educational secondary school and sixth form centre located in Rainhill, Merseyside, England.
The school converted to an academy under Rainhill Learning Village in March 2017.
More recently, the school has become part of the Stephenson MAT and was graded as ‘Good’ by Ofsted in February 2023. The Academy is working hard to make a difference to staff workloads by investing time, technology, and support to make Rainhill High School and Rainhill Sixth an attractive place to work.
Our vision is one of excellence for everyone, pupils and staff. We believe that by working together we can make a positive difference to children’s lives.
Stephenson Trust is currently a single school in a multi academy trust. We have several external partners, including Hope University, Ambition Institute, The Fowler Education Faculty, SSAT, Rainbow teaching school hub and the educational endowment fund. We are now seeking to expand in the next couple of years with those who share our desire to provide an excellent education
Arranging a visit to Rainhill High School
To arrange a visit and increase the chance of a successful application email jobs@rainhillhigh.org.uk.
School location
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