Welfare Administrator
Saracens Bell Lane, London, NW4 2AS14 days remaining to apply
Start date details
April or as soon as possible
Closing date
10 March 2026 at 11:59pm
Date listed
24 February 2026
Job details
Job role
- Pastoral, health and welfare
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full-time equivalent salary
- £18,977.00 - £21,939.00 Annually (Actual) Actual salary for 30 hours per week, term time only, and holiday pay of 5.6 weeks.
Welfare Administrator job summary
We are looking for someone caring and professional to provide support and ensure the effective administration and delivery of first aid at the school, Monday to Friday, 9am to 3.30pm (with a half-hour unpaid break).
To carry out this role effectively, you need to be aware of and support the fundamental philosophy and aims and objectives of the school, and to be instrumental in creating an ethos which facilitates the effective education of every pupil and ensures that they can make exceptional progress.
Your key responsibilities as Welfare Administrator are:
Be the first point of contact for first aid support during break and lunchtimes
Contact parents / carers as required
To analyse the medical incidents in schools weekly by systematically recording, reviewing, and investigating accidents, illnesses, and near-misses to identify trends, hotspots, and necessary safety interventions
To assess First Aid problems presented by pupils and staff, taking appropriate action in the event of an emergency and communicating with staff and parents/carers as necessary
To liaise with class teachers regarding confidential medical matters
To be responsible for the safe-keeping of prescribed medication in a locked cupboard
To be responsible for administering prescribed medication that is necessary to be taken by pupils during the school day, ensuring that parental consent is obtained and recorded
To maintain accurate records in accordance with new and changing medical needs, and inform staff of changes
To coordinate, administer and maintain Individual Health Care Plans for pupils with specific medical needs in conjunction with parents and any other relevant health care professionals
To liaise with other schools in order to assess pupils’ potential medical needs prior to their attendance at the school
To be responsible for maintaining stocks and ordering medical supplies and equipment in order to ensure adequate emergency medical resources exist within the school
To carry out weekly stock audits of all First Aid boxes and First Aid kits throughout the school (including those used for trips) and ensure they are replenished. Ensure all emergency First Aid medical equipment (including the defibrillator ) is in good working order
Organise medicines for trips as required
To make arrangements for vaccination sessions, hearing tests, eye sight tests held by the Local Authority for the relevant age groups of pupils, undertake the necessary communications and ensure appropriate records are completed and retained
To keep an accurate list of all staff accredited with First Aid at Work, together with dates of expiry, and arrange training to ensure that an appropriate number of staff for all areas of the school are trained in these skills
To meet with pupils returning to school after an injury which impacts mobility, hearing or sight and agree a personal emergency evacuation plan (PEEP), liaising with the Vice Principal
To support pupils returning to school after a prolonged period of absence
Take responsibility for promoting and safeguarding the welfare of children and young people he/she is responsible for or come into contact with
To work alongside attendance staff to help reduce school avoidance and reduce absence due to medical reasons
Ensure all tasks are carried out with due regard to Health and Safety
Adhere to the school policy on equality and diversity
Ensure confidentiality and adhere to GDPR requirements at all times
Undertake appropriate professional development, including adhering to the principle of performance management
To network with internal and external health agencies on a regular basis. To liaise with a range of health agencies with a view to seeking advice and support on behalf of students with specific health issues
These accountabilities outline the main areas of the role; they are not a comprehensive list of tasks to be undertaken.
This job description may be varied from time to time in response to specific needs within the school and at the direction of the Principal.
About our School
Saracens Bell Lane joined the Saracens Multi-Academy Trust (SMAT) on 1st August 2024 . The Trust has a clear vision of enriching lives through education by developing lifelong learners who will thrive in life beyond school. To us, this is not a strapline but the shared passion of members, trustees, governors and staff. Saracens schools are different. We take a modern and pioneering approach to individual character development through every aspect of school life. To do this well, we are looking for someone who will recognise and enhance the individual abilities of each child. Our Teachers and Support Staff will place an equal emphasis on learning with coaching confidence, self-esteem and teamwork so that pupils in the school can achieve the outcomes they aspire to.
To realise our vision, we embrace and live our core Saracens Values of Discipline, Honesty, Hard Work and Humility by:
- Ensuring our schools are orderly, safe, and joyful places where our pupils are governed and guided in their behaviour by fair and sensible principles.
- Empowering our staff to embrace the latest thinking and use teaching styles that reflect the culture of success and commitment to character development, with achievement celebrated as warmly as attainment.
- Retaining a focus on supporting those communities most in need, striving for equality of opportunity for all. Build community hubs around our schools, through mutually beneficial partnerships with local businesses, organisations, and individuals.
- Insisting on an honest appraisal of the efforts and attitude of staff in their work and pupils in all areas of their education and school life.
- Creating an environment where all members of the school community work incredibly hard to fulfil the potential of each individual and strive for continuous improvement in everything that we do.
- Placing equal emphasis on character education and enrichment as academic attainment, so that pupils are prepared for life beyond school.
- Creating a quality of life for all staff and pupils that is both enjoyable and impactful, to make memories they take pride in and cherish for the rest of their lives.
- Utilising the networks of the broader Saracens family to strengthen our school communities.
- Achieving our outcomes sustainably, through strong financial governance and protecting and nurturing our surrounding environment.
If you have any questions or would like a general conversation about the role, please email principal@saracensbl.org.
Saracens Multi-Academy Trust is committed to safeguarding and promoting the welfare of children. The successful candidate will be required to complete an Enhanced DBS check.
Saracens Multi-Academy Trust is a disability confident employer.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Saracens Bell Lane
- School type
- Academy, ages 2 to 11
- Education phase
- Primary school
- School size
- 403 pupils enrolled
- Age range
- 2 to 11
- Ofsted report
- View Ofsted report
- School website
- Saracens Bell Lane website
School location
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