Admin Assistant & Cover Coordinator

Broadoak Academy, Weston-Super-Mare, BS23 4NP

11 days remaining to apply

• Job start date

  11 January 2027

• Closing date

  13 November 2026 at 11:59am

• Date listed

  2 November 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time, full time
• Contract type: Permanent
• Full time equivalent salary: £18,411 - £19,943

Admin Assistant & Cover Coordinator job summary

Job Title: Admin Assistant & Cover Coordinator 

Contract Type: Permanent, Term Time Only + INSET Days 

Full Time Equivalent Salary: £26,798 - £29,208 (Admin, CLF Grade B).  £29,812 - £32,138 (Cover Coordinator, CLF Grade C) Based on 37 hours per week, all year round. 

Hours: 28 hours per week 

• 13 hours per week as Admin Assistant 
• 15 hours per week as Cover Coordinator 

Actual Salary: 

• Admin Assistant (CLF Grade B, 13 hours per week): £8,062 - £8,787 actual annual salary 
• Cover Coordinator (CLF Grade C, 15 hours per week): £10,349 - £11,156 actual annual salary 

Provisional start date: January 2027 

This is an exciting opportunity to join our academy's professional services team in a varied and rewarding role that combines Cover Coordination and Administration support. You will play a vital role in ensuring the smooth day-to-day operation of the academy by managing staff cover arrangements, supporting reception services and providing high-quality administrative support. 

Each day will begin with coordinating cover arrangements for planned and unplanned staff absences, liaising with supply agencies and staff, and ensuring lessons are appropriately covered to minimise disruption to students' learning. Alongside these responsibilities, you will provide a professional and welcoming reception service, support administration processes and act as a key point of contact for students, families, staff and visitors. 

This is an excellent opportunity for someone who enjoys variety in their work, has strong organisational skills and is committed to supporting positive outcomes for young people. 

Details about the role 

As the Cover Coordinator, you will take responsibility for the academy's daily cover administration for approximately two hours each morning, starting at 7:00am. You will organise cover arrangements for staff absences, liaise with supply agencies and supply staff, process cover requests, maintain cover records and ensure all lessons are appropriately staffed throughout the day. 

The remaining hours will be spent supporting the academy reception and administration function. This will include welcoming visitors, signing students in and out, responding to queries from parents, staff and students, answering telephone calls and emails, and providing general administrative support to ensure the efficient running of academy operations. 

Working closely with teaching and support staff, you will help maintain effective systems and processes that support both learning and the wider academy community. 

About you 

You will have: 

• Experience of working in an administrative, reception or office-based environment. 
• Excellent organisational skills and the ability to manage multiple priorities in a fast-paced setting. 
• Strong communication and interpersonal skills, with the confidence to liaise professionally with staff, students, parents, visitors and external agencies. 
• Experience of providing high-quality customer service. 
• The ability to problem solve and make effective decisions when coordinating cover arrangements. 
• Strong IT skills, including Microsoft Office applications and the ability to learn academy systems. 
• Excellent attention to detail and accuracy when maintaining records and processing information. 
• The ability to work independently and use your initiative whilst also contributing effectively as part of a team. 
• The ability to handle sensitive and confidential information appropriately. 
• A flexible, positive and proactive approach to work. 
• A commitment to safeguarding, equality, diversity and inclusion, and improving outcomes for all students. 

Applicants are advised to refer to the full requirements of the role in the attached job description and person specification, prior to submitting an application.  

About Broadoak Academy:  

Broadoak Academy is an ever-growing secondary school located in Weston-super-Mare and is quickly becoming the school of choice for parents in the town. We are very proud to be an Ofsted-rated ‘Good’ school. We have a strong sense of belonging and community, and as such, we work together to offer students a well-balanced, happy and successful education. Our community is assured of Broadoak’s pivotal role in their children’s education, wellbeing and futures. 

Why work at CLF? 

We are a diverse and inclusive community of 37 academies across five cluster regions in the South West that is committed to excellence and making a positive impact. Our people bring unique perspectives, but we’re all driven by a shared moral purpose and a passion for making a positive impact, whether in a teaching, leadership or support role. We’re proud to foster a culture where everyone can thrive, feel valued, and make a meaningful difference to the lives of others. 

We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters and so encourage applications from underrepresented and global majority groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.   

We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered. 

What we can offer you: 

• Access to a generous pension through the Local Government Pension Scheme (LGPS). 
• Generous annual leave. 
• A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities. 
• Well-being support through an Employee Assistance Programme. 
• Health benefits, including wellness sessions, gym discounts, and flu jabs. 
• A range of generous family leave options, including above industry average occupational maternity pay. 
• Additional benefits like cycle to work scheme, on-site parking plus many more! 

Recruitment timeline: 

• Closing Date: 13 November 2026 @11.59am

• Short-listing: 13 November 2026 

• Interviews: 20 November 2026 

We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment. 

As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs – a full education and employment history must be provided through our application form.  

We are unable to offer sponsorship with this role.  

We reserve the right to close this vacancy early, should we receive a high level of interest in the role. Therefore, candidates are advised to apply at their earliest convenience to avoid missing out.    

As a Disability Confident Committed Employer, we are dedicated to equity and inclusion and commit to interviewing applicants with a disability who meet the essential criteria. We aim to provide an inclusive and accessible recruitment process, and support employees throughout their employment. If you have a disability, are neurodivergent, or require any adjustments to support you through the application or interview process please let us know how we can assist.   

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Broadoak Academy

• Organisation type: Academy, ages 11 to 16
• Education phase: Secondary school
• Size: 792 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• Website: Broadoak Academy website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/broadoak-academy

Broadoak Academy is part of CLF which is a 3-19 organisation with a mix of primary, secondary and an all through academies. It is located in the south of Weston near to Uphill Village, Weston-super-Mare. There has been a school on this site serving the community for nearly 100 years and we have a PAN of 900
• The proportion of children eligible for the pupil premium, which is additional funding for pupils in receipt of supported income, looked-after children and children from service families is above the national average at 36%.
• 11% of the school speak English as an additional language

School location

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