Admin Assistant
Ridgewood School, Doncaster, South Yorkshire, DN5 7UBThis job expired on 10 December 2024 – see similar jobs
Start date details
As soon as possible after appointment
Closing date
10 December 2024 at 9am
Date listed
26 November 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time
Contract type
- Permanent
Full-time equivalent salary
- £21,446.00 - £23,223.00 Annually (Actual)
Admin Assistant job summary
Manage School Events and Processes
Co-ordinate the administration of the school calendar and events as required including but not limited to: Parent’s evening, Open evenings, Prize giving, School Photographs, School Visits, School Performances etc.
Under the guidance of the designated Leadership team member, to liaise with Bus Companies and the LA on safe transport to and from school including behaviour agreements, service provision and complaints.
Ensure the efficient production of important school resources, for example, Staff and Student Planners, etc.
Ensure high standards of presentation of Student Services areas including displaying up to date printed information for use by all stakeholders.
Meet and greet students and visitors providing external services including showing them to their appointment, helping them set up and resolving any problems on the day.
To support the Post 16 team with attendance, applications, bursary and other Post 16 admin duties.
To support the accurate maintenance of student records – paper based and online.
Under the guidance of the External Visits Coordinator, liaise with staff in relation to the administration of educational visits and ensure all documentation is in order.
Enquiry Point
To ensure the provision of a friendly, welcoming and informative central enquiry point for students and staff, ‘triaging’ enquiries, identifying appropriate sign posting and relevant information.
Meet and greet all students/parents and visitors to Ridgewood School, providing an initial welcome, dealing with any problems or queries and helping them navigate the organisation.
Respond proactively to ensure an excellent level of service for all students and maintain responsibility for a student, visitor or enquiry until their query has been resolved.
As part of a team, staff the Student Services and/or main reception desk 8.00am – 4.00pm during term time.
Support Services for Students and Staff
As part of a team, administer important services for students and staff including, but not limited to:
All aspects of incoming and outgoing post and deliveries.
The booking of transport for student groups.
To assist with the daily administrative duties including the maintaining of up-to-date filing.
The processing and production of letters, emails, minutes, reports, spreadsheets, databases and any other information or documentation which may be required by staff or students.
To assist in the administration of the annual review for both teaching and associate staff.
To assist in administration of the recruitment process to include but not limited to placing of adverts, receiving applications, sending of application packs, sending of references.
To assist in organising and administering interview days.
To maintain the induction, probationary and associated records with regard to staff.
To assist in the maintenance and upkeep of personnel records on the School Management Information System, including training records,
To administer staffing records on various systems such as signing in, policy management etc.
To ensure all staff have completed relevant risk assessments / training and any actions completed.
Organise the provision of key central resources including but not limited to office stationery, printing, photocopying, keys, ID cards.
To administer basic first aid within the guidelines outlined in legislation, Health & Safety regulations and DFE recommended guidelines.
Ensure all student admission documents are recorded and filed.
To provide support for the Y12 internship and Y10 work experience processes, including relevant risk assessments, contact with employers, etc.
Marketing and Website Maintenance
To assist in the marketing of the school, to update the school website and social media pages as and when required.
To liaise with the marketing company in providing details of the events within school and the promotion of such events, including the arrangement of any printed materials.
To ensure the website is compliant and up to date with all statutory and Ofsted required information.
To promote news and school calendar events through the website and a range of medias.
Proof reading, reformatting, uploading, making amendments to materials etc.
Miscellaneous
Undertake appropriate training as required in order to be able to undertake the duties and responsibilities that are required.
To undertake such other duties that may from time to time be reasonably requested.
To participate in the process of annual review.
To be aware of the responsibility for personal Health, Safety and Welfare and that of others who may be affected by your actions or inactions.
To co-operate with the employer on all issues to do with Health, Safety and Welfare.
These duties and responsibilities should be regarded as neither exhaustive nor exclusive as the post holder may be required to undertake other reasonably determined duties and responsibilities commensurate with the grading of the post.
Commitment to safeguarding
The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All posts are subject to an enhanced DBS check.
About Ridgewood School
- School type
- Academy, ages 11 to 19
- Education phase
- Secondary
- School size
- 1457 pupils enrolled
- Age range
- 11 to 19
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Ridgewood School website (opens in new tab)
Staff and students at Ridgewood work hard every day to embody the school’s core values: Respect, Responsibility and Resilience. We are enjoying a trajectory of continued success and look forward to welcoming a successful applicant who can join us on our journey. We are incredibly proud of the progress we have made as a school, having laid strong foundations for further improvement going forward.
Our school motto, ‘Prepare for the road ahead’, represents our belief in preparing our staff and students for their future. We exemplify our motto not only in terms of academic achievement, but also in terms of the training, enrichment and experiences which make us all model citizens. Our school values underpin what we do and contribute to our ethos in everything we undertake as a school community. We set our standards high and do not compromise, because we believe in the best for everyone.
Never has there been a better time to join us. We are in the early stages of planning a multi-million-pound new build that will ensure that the staff and students benefit from 21st Century resources. We are regularly oversubscribed in Year 7 and our Post-16 provision is thriving.
School location
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