Admin Assistant - Trips & Visits

Hampton Gardens Secondary School, Peterborough, Cambridgeshire, PE7 8HR

21 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  1 June 2026 at 9am

• Date listed

  11 May 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £21,385.00 - £23,164.00 Annually (Actual)

Admin Assistant - Trips & Visits job summary

Do you have strong administrative skills and enjoy working in a busy, fast‑paced school environment?

Hampton Gardens School is seeking a highly organised, proactive and confident Admin Assistant to play a vital role in supporting our school’s extensive programme of educational visits, enrichment activities and overseas trips.

What You’ll Be Doing

Working closely with the Administration Manager/PA to the Head of School, the Educational Visits Co-ordinator (EVC) and senior leaders, you will:

• Lead on the administration and coordination of overseas, UK residential and day trips, enrichment activities and Enrichment Week
• Ensure all required documentation, risk assessments and approvals are in place and compliant with statutory requirements
• Obtain quotes, coordinate bookings and ensure trips are well organised and offer value for money
• Manage trip communications, payments and consent processes, liaising sensitively with parents and carers
• Maintain accurate records and spreadsheets, including data entered on the Evolve system
• Support staff during trips and visits, including providing assistance if issues arise (occasionally out of hours)

What We’re Looking For:

We are looking for someone who:

• Has strong administrative and organisational skills, with excellent attention to detail
• Is confident using Microsoft Word and Excel, including maintaining spreadsheets
• Communicates clearly and professionally with staff, students, parents and external providers
• Can prioritise a busy and changeable workload, using initiative and discretion
• Enjoys working as part of a close-knit team and is willing to “muck in”
• Has a positive, flexible and resilient attitude

Experience of working in a school or similar environment is highly desirable, but not essential.

Working Hours & SalaryGrade 6 - £26,402 to £28,598 FTE (pay award pending)

• Hours: 8.00am - 3.45pm, with a 45-minute unpaid lunch break
• Total: 35 hours/week, term time plus 5 days
• Actual salary (39 weeks): £21,385 - £23,164 (pay award pending)

How to Apply

If having read the advertisement, job description and person specification, you are motivated to apply for this position please submit your application via MyNewTerm.

Please complete all sections of the application form. CV’s will not be accepted.

Your personal statement should outline your relevant experience and why you are a suitable candidate for this role.

If you have any questions or would like to arrange a visit to the school before applying, please contact the HR Team via jobs@hamptonacademiestrust.org.uk

Please note that we reserve the right to close this vacancy earlier than the specified deadline if a suitable candidate is found.

Safeguarding and Recruitment Checks

Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an Enhanced Disclosure and Barring Service Check from the Disclosure and Barring Service (DBS).

In line with Keeping Children Safe in Education, the school may consider carrying out an online search on shortlisted candidates as part of our safeguarding due diligence. Where undertaken, this will be limited to information relevant to safeguarding or suitability to work with children and conducted in accordance with UK GDPR.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Successful applicants will require an enhanced disclosure from the Disclosure & Barring Service.

In accordance with Keeping Children Safe in Education, the school will consider carrying out an online search as part of the due diligence on shortlisted candidates.

Full details are contained with our Safeguarding & Child Protection Policy and Recruitment and Selection Policy, which are available via our website, or on request.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Hampton Gardens Secondary School

• School type: Free Schools, ages 11 to 19
• Education phase: Secondary school
• School size: 1264 pupils enrolled
• Age range: 11 to 19
• Ofsted report: View Ofsted report
• School website: Hampton Gardens Secondary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/hampton-gardens-secondary-school

Hampton Gardens is an 11-19 free school which opened in September 2017 to an initial intake of 180 Year 7 students. When full, the school will accommodate 1200 students in years 7-11 and 300 students in Sixth Form.

Hampton Gardens is part of the Hampton Academies Trust who also run the highly successful and popular Hampton College all-through school, Hampton Lakes Primary School and Dogsthorpe Infant School. HAT schools have very close links and some shared staff.

School location

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