Admin Assistant

Wellesbourne CofE Primary School, Warwick, Warwickshire, CV35 9QG

36 days remaining to apply

• Start date details

  September/October

• Closing date

  26 August 2026 at 12pm (midday)

• Date listed

  20 July 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full time equivalent salary: £13.05 - £13.26 Hourly

Admin Assistant job summary

Administrative Assistant

The Administrative Assistant provides efficient, professional and friendly support that helps keep the school running smoothly every day. As a key member of the school office team, you will be at the heart of school life, welcoming visitors, supporting pupils, assisting staff and ensuring administrative processes are delivered accurately and effectively.

This is an exciting and varied role that requires excellent organisational skills, a positive attitude and a commitment to providing outstanding customer service to the whole school community.

Key ResponsibilitiesReception and Visitor Experience

• Create a welcoming, professional and organised reception area for pupils, parents, staff and visitors.
• Act as the first point of contact for all visitors, ensuring a positive experience and maintaining safeguarding and security procedures.
• Receive visitors, contractors and deliveries, managing associated administration including visitor badges and delivery documentation.
• Conduct tours of the school for prospective parents, visitors and external stakeholders when required.
• Respond confidently to enquiries in person, by telephone and email, providing accurate information about the school and its activities.
• Provide support and guidance to pupils who require assistance, referring them to appropriate members of staff when necessary.
• Operate the school's telephone system, ensuring calls are handled professionally and directed appropriately.

Administrative Support

• Manage incoming and outgoing post, ensuring timely distribution, processing and record keeping.
• Maintain records relating to postage, deliveries and correspondence.
• Ensure office stationery and supplies are monitored, ordered and maintained to support the smooth running of the school.
• Maintain accurate records, databases and filing systems, ensuring information can be easily accessed when needed.
• Process and maintain petty cash records in accordance with school procedures.
• Prepare registers, attendance records and absence documentation, ensuring information is communicated promptly and accurately.
• Produce high-quality letters, reports and other documents using a range of office software.
• Take accurate minutes at meetings and distribute records as required.
• Administer late arrival and pass-out procedures for pupils, maintaining accurate records.

Communication and Customer Service

• Build positive relationships with pupils, parents, staff, governors and external agencies.
• Handle enquiries sensitively, professionally and confidentially.
• Support effective communication across the school, ensuring messages and information are relayed accurately and efficiently.
• Promote a positive image of the school through excellent customer service and professional conduct.

General Office Support

• Assist with the administration of school events, activities and operational processes.
• Support colleagues across the school with a range of administrative tasks.
• Contribute to the efficient organisation and smooth day-to-day operation of the school office.
• Undertake additional administrative duties appropriate to the role as required.

What We're Looking For

• Excellent organisational and administrative skills.
• Strong written and verbal communication abilities.
• A friendly, professional and customer-focused approach.
• High levels of accuracy and attention to detail.
• The ability to prioritise tasks and manage competing demands.
• Confidence using IT systems and office software.
• The ability to maintain confidentiality and professionalism at all times.

Why Join Us?

This is a rewarding opportunity to become a central part of a busy and thriving school community. As an Administrative Assistant, you will play an important role in supporting pupils, staff and families while helping to create a welcoming, organised and efficient environment where everyone can succeed

Safeguarding and promoting the welfare of children is at the heart of everything we do. Wellesbourne CE Primary & Nursery School and Fosse Multi Academy Trust are committed to safeguarding and promoting the welfare of children and young people and expect all staff, volunteers and visitors to share this commitment. All appointments are subject to enhanced DBS checks, satisfactory references, online checks and other pre-employment safeguarding requirements in line with Keeping Children Safe in Education guidance. We are dedicated to creating a culture where children feel safe, valued and supported, and where safeguarding is everyone's responsibility.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Wellesbourne CofE Primary School

• Organisation type: Academy, Church of England, ages 2 to 11
• Education phase: Primary school
• Size: 465 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report
• Website: Wellesbourne CofE Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/wellesbourne-cofe-primary-school

Wellesbourne is a ‘Good’ two form entry school (Ofsted Feb 2024) with its own Nursery, an ‘Excellent’ SIAMs report and is part of the Fosse Multi Academy Trust.

School location

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