Admin Assistant

Yenton Primary School, Birmingham, West Midlands, B24 0ED

14 days remaining to apply

• Start date details

  ASAP

• Closing date

  26 September 2025 at 1pm

• Date listed

  12 September 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £19,969.00 - £21,695.00 Annually (Actual) 36.5 hours per week Term Time only

Admin Assistant job summary

Yenton Primary School is seeking to appoint a warm, highly-organised, and professional Administrative Assistant to join our vibrant and dedicated admin team.

This is an exciting opportunity for someone with a strong background in administration—ideally with experience in a school environment—to play a key front-facing role in the life of our school. You will be the first point of contact for all visitors, phone calls, and enquiries, helping us deliver an exceptional and welcoming experience to our pupils, parents, staff, and wider school community.

Key Responsibilities:

• Act as the first point of contact for parents, visitors, pupils, and staff, ensuring a friendly, efficient and professional reception service.

• Support the smooth running of the school office by providing a wide range of administrative tasks to the Senior Office Manager and Senior Leadership Team, carrying out responsibilities and guidance issued from the Headteacher

• Manage correspondence including letters, emails, deliveries, and phone calls.

• Maintain and update school records, databases, and filing systems using software such as Microsoft Office, Arbor, Access and Free School Meal Checker.

• Support with the organisation of whole-school events such as open evenings, parent evenings, and meetings.

• Monitor visitor access, health and safety procedures, and ensure safeguarding protocols are upheld at all times.

• Liaise with internal and external stakeholders including parents, governors, regulatory bodies, and the School Health Service.

• Assist with GDPR compliance, data management, and support with Subject Access or Freedom of Information requests if required.

What We’re Looking For:

• Experience in an administrative or receptionist role, preferably within a school or educational setting.

• Excellent communication and interpersonal skills—both written and verbal.

• A calm, professional, and approachable manner.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and confidence using IT systems; knowledge of school MIS systems (e.g. Arbor) is desirable but training will be provided.

• Ability to prioritise workload, multitask, and remain organised in a busy environment.

• A flexible, adaptable, and proactive attitude.

• A strong commitment to safeguarding and promoting the welfare of children.

• GCSE Grade C/4 or above in English and Maths (or equivalent).

What We Offer:

• A supportive, friendly, and collaborative team environment.

• Opportunities for professional development through our Multi-Academy Trust (MAT).

• A vibrant school community with positive relationships between staff, pupils, and parents.

• A commitment to staff wellbeing and growth.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Yenton Primary School

• School type: Academy, ages 4 to 11
• Education phase: Primary
• School size: 582 pupils enrolled
• Age range: 4 to 11
• Ofsted report: View Ofsted report
• School website: Yenton Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/yenton-primary-school-birmingham

School location

Get a job alert when similar jobs are listed

Find more school jobs in Birmingham and West Midlands