Admin Officer

Hallam Primary School, Sheffield, South Yorkshire, S10 4BD

16 days remaining to apply

• Start date details

  As soon as possible

• Closing date

  31 October 2025 at 3pm

• Date listed

  15 October 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time: Monday to Friday 32.5 hours per week 40 weeks per year
• Contract type: Permanent
• Full-time equivalent salary: 24790-25183
• Pay scale: Grade 3

What skills and experience we're looking for

Be friendly, kind and approachable

Have excellent communication skills

Have good organisational and time management skills

Have an ability to relate well to children

Be a strong team player

Have an ability to work as part of a team in a busy environment is essential

Be adaptable and flexible

Have a commitment to safeguarding children

Have an awareness of procedures relating to child protection, health, safety and security, confidentiality and data protection

What the school offers its staff

A friendly, kind and welcoming staff team

Staff with a vision of excellence for the future

Children who love learning and want to achieve

A well-resourced and stimulating environment

A strong emphasis on teamwork

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

This role will be working in the main office providing whole school administrative support and there will also be a number of designated responsibilities to oversee.

Main Duties and Responsibilities

Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors

Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc in accordance with the school policy on administering drugs

Manage and maintain accurate pupil records which support children in school with any medical conditions and care plans

Assisting with arrangements for visits by school nurse, photographer etc.

Provide routine clerical support e.g. photocopying, filing, emailing, complete routine forms

Maintain manual and computerised records/management information systems

Undertake typing, word-processing and other IT based tasks

Sort and distribute mail

Undertake routine administration e.g. registers/school meals

Operate office equipment e.g. photocopier, computer

Arrange orderly and secure storage of supplies

Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

Be aware of and ensure equal opportunities for all

Contribute to the overall ethos/work/aims of the school

Appreciate and support the role of other professionals as appropriate

Attend and participate in relevant meetings as required

Participate in training and other learning activities and performance development as required

Any other duties and responsibilities appropriate to the grade and role

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Apply for the job by following the link below.

CVs will not be accepted for this application.

Upload additional documents

If you need these documents in an accessible format, please contact the school.

INOVA -employment-application-form October 2025 (2).pdf - 248 KB (opens in new tab)

Admin Job Description Hallam October 2025.pdf - 142 KB (opens in new tab)

INOVA Recruitment Pack - Admin Officer 32.5 hrs Hallam October 2025 (1).pdf - 516 KB (opens in new tab)

About Hallam Primary School

• School type: Academy, ages 3 to 11
• Education phase: Primary
• School size: 635 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Hallam Primary School website
• Email address: smcgloin@hallam.sheffield.sch.uk
• Phone number: 01142304430
• See more jobs: teaching-vacancies.service.gov.uk/organisations/hallam-primary-school-sheffield

Hallam Primary School is a large, inclusive and welcoming school providing education from 4 to 11 for over 600 pupils. Our school is located in the west of Sheffield, on the edge of the Peak District, and is set in a large, beautiful and open site with an abundance of green space.

We are a Good school. Children are at the forefront of everything we do and we have positive relationships with our pupils and families.

At Hallam we want children to Aim High, Dream Big and Achieve Together This ethos underpins everything that happens in our school and we give our children every opportunity to achieve their full potential, make long lasting memories and prepare for their next stage of education

Arranging a visit to Hallam Primary School

To arrange a visit and increase the chance of a successful application email smcgloin@hallam.sheffield.sch.uk.

School location

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