L3 Business Admin Apprentice

Rockingham Junior and Infant School, Rotherham, S61 4HY

11 days remaining to apply

• Closing date

  24 October 2025 at 11:59pm

• Date listed

  13 October 2025

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Fixed term
• Full-time equivalent salary: £11,315.20 Annually (Actual) The pay may be negotiated and may rise after a probation period has been successfully completed.

L3 Business Admin Apprentice job summary

Expectations within the role

• Enter data into the computer system and retrieve information as needed
• Manage office supply orders within the allocated budget, subject to supervisor approval
• Prepare typed documents, ensuring proper layout and presentation
• Perform routine banking tasks, including processing payments, issuing receipts, and recording transactions
• Handle documentation such as invoices, orders, timesheets, and claims by checking for accuracy, resolving basic issues, and logging details before forwarding for approval
• Respond to routine correspondence using standardised information. E.G. acknowledgements and requests for routine information
• Check daily school meal orders and communicate numbers to the kitchen
• Collate documents and enter information on our school asset register
• Answer phone calls and assist parents at the office hatch
• Contact parents regarding payments and children who have not been collected from school
• Perform general office duties as assigned by senior staff
• Support senior staff and the team with additional tasks as required

Training:

The training is delivered remotely via Microsoft Teams over 21 months (including the End Point Assessment), learners will attend regular reviews with their tutor where they will discuss learning and set new tasks, targets, and assignments for the next learning period, we kindly ask that the mentor is also available for these sessions to contribute to the learners’ progress. Please note, that this qualification is mainly self-study and research. Learners must accumulate a total of 348 hours over the full duration of their apprenticeship. 

College or training organisation

EDUCATION AND SKILLS TRAINING & DEVELOPMENT LIMITED

Your training course

Business administrator Level 3

Responsibilities and task expectations:

 Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

 Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

 Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

 Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

 Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

 Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

 Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

 Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

At the end of the Apprenticeship, you will achieve the following:

• Level 3 in Business Administration Apprenticeship
• Any additional CPD that will occur in the workplace
• You will meet with your tutor virtually every 4 to 6 weeks, and you will be expected to record off-the-job training time each week. There is no day release required for this training. It is delivered as a remote qualification
• You will achieve Level 2 Functional Skills in maths and English (if required.)

Requirements:

Desired qualifications

• GCSE or equivalent English & Maths (Grade C/4/ Functional Skills Level 2) desirable

Let us know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Problem solving skills
• Presentation skills
• Administrative skills
• Number skills
• Analytical skills
• Logical
• Team working
• Initiative
• Non judgemental
• Patience

Other requirements

We offer: An induction package to support successful integration. A school that has successfully run apprenticeship programmes for the last two years. A forward-thinking school, that is committed to improvement through evidence-based research. Friendly and supportive staff. More opportunities to grow your career with our focused CPD programmes. A focus on supporting good mental health. SSS Safeguarding suite training package ensuring that training for safeguarding is highly effective.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Rockingham Junior and Infant School

• School type: Academy, ages 2 to 11
• Education phase: Primary
• School size: 325 pupils enrolled
• Age range: 2 to 11
• Ofsted report: View Ofsted report
• School website: Rockingham Junior and Infant School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/rockingham-junior-and-infant-school-rotherham

JOB DESCRIPTION Job Title: Lunchtime Play leader
Responsible to: Behaviour for Learning Leader/Head of School.
Responsible for: Promoting positive play and encouraging friendships.
Main Job Purpose : Encourage and develop safe, purposeful and creative play during the lunchtime break which supports the aims and values of the school and enriches the pupils’ learning.
Main Responsibilities:
Work as part of the lunchtime team and specifically with other Play leaders.
Work with the Behaviour for Learning Leader and others to develop play awareness and opportunities.
Engage children in purposeful play and fitness activities.
Teach play skills and specific games and activities.
Help support children with their personal, social and emotional development needs.
Monitor the behaviour of children at all times in conjunction with the school’s policy on discipline and behaviour and Rights’ Respecting Agenda. Refer to a senior member of staff where necessary.
To be aware of and ensure that the school’s restorative practice policy is followed.
Supporting the school’s first aid procedures by reporting any and every accident/injury to the identified First Aider, who will record the incident.
Ensure that pupils do not leave school without permission.
Support the school’s security procedures by challenging anyone on the premises without a school visitor ID badge and ensuring that the school office is informed.
Support the school’s fire and emergency procedures by being familiar with the instructions for staff and children located in all the teaching areas and taking appropriate action should the need arise.
Retain the confidentiality of all aspects of school life.
Be aware of Health and Safety issues in accordance with safe practice and Health and Safety legislation.
Comply with all decisions, policies and standing orders of the school and the Borough of Rotherham; comply with any relevant statutory requirements, including Equal Opportunities legislation, the Health and Safety at Work Act and the Data Protection Act.
Have a commitment to Child Safeguarding, to promote the welfare of children and young people in accordance with the school’s agreed procedure.
Supervision and Management of People
Supervisory responsibility other than assisting work familiarisation of peers and new recruits.
Knowledge and Skills
Formal qualifications or previous experience required, but the ability to establish positive expectations of pupil behaviour, good relationships with staff and pupils, and a sensitivity to pupils’ personal needs is important.
Excellent understanding of Child Safeguarding issues.
Creativity and Innovation. Some scope for creativity and innovation in relation to play ideas and implementation.
Contacts and Relationships. There is a high level of interaction with individuals and groups of pupils. Relationships will be managed within agreed policies and procedures. There is some scope for dealing with issues where the outcome may not be straightforward.
Contacts with other school staff over general routine issues, and reporting on any incidents over the lunchtime period to the line manager.
Decisions. The post holder will be supervising the movement and conduct of pupils and be expected to intervene as appropriate to establish safe and proper behaviour.
The post holder will need to exercise discretion in referring problems to a senior member of staff.
Resources. The Play leader may use a number of educational toys and equipment.
The Play leader will be responsible for ensuring appropriate use of this equipment by pupils.
Any breakages must be reported to the line manager.
Work Environment. The post may require moderate physical effort.
The post holder may be required to work outside in moderately adverse conditions.
The post holder will be expected to deal with challenging behaviour from pupils and may be required to attend to pupils with sickness and/or toileting problems.

PERSON SPECIFICATION Job Title: Lunchtime Play leader
ATTRIBUTES CRITERIA METHOD OF ASSESSMENT
Experience Experience in supervising children in a school environment
Qualifications & Training
GCSE level or equivalent qualifications or experience Application form Aptitudes and Abilities Ability to establish positive expectations of pupils’ behaviour and a sensitivity to pupils’ personal needs
Good interpersonal skills Ability to work under own initiative
Creativity and ability to teach children new games
Ability to manage some challenging behaviour from pupils
Ability to handle confidential information with discretion Knowledge Understanding of basic first aid procedures Knowledge of school’s behaviour and management policy and procedures
Knowledge of school’s fire and emergency procedures
Knowledge of Child Safeguarding procedures Attitude / Motivation
Self-motivated Team player
Other Factors A flexible and adaptable approach
Commitment to Equal Opportunities Enhanced DBS check

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