Admin Officer
Balgowan Primary School, Beckenham, Kent, BR3 4HJ10 days remaining to apply
Start date details
As soon as possible
Closing date
24 January 2025 at 12pm (midday)
Date listed
6 January 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 20 hours a week, Monday to Friday, 40 weeks a year
Contract type
- Permanent
Actual salary
- £13,725-£14,117
What skills and experience we're looking for
Balgowan Primary School are looking to appoint an admin officer to provide essential administrative support to senior school leaders, including the SENDCo; and to support site operations of the school. The successful applicant will need to have previous administrative experience, preferably (although not essential), from working in a school. This role is ideal for a detail-oriented, organised individual who values a well-run and safe environment for pupils and staff. Strong multitasking, problem solving, and communication skills will ensure your success in this varied and rewarding role.
Administrative Support for Senior Leaders:
- Organise agendas, take accurate minutes, and distribute meeting notes for leadership and SEND-related meetings.
- Maintain accurate, up-to-date records in school databases and generate reports. Tasks may also involve filing, handling sensitive information, and ensuring compliance with policies such as safeguarding and data privacy.
- Manage email correspondence and assist with scheduling events and meetings (calendar management).
- Assist with communication to staff, pupils and parents/carers.
- Provider other administrative support to senior leaders as required.
Facilities and Site Oversight:
- Site and Grounds Management: Oversee routine inspections and maintenance of the school buildings and grounds, including cleanliness, functionality, and safety. Conduct regular checks to ensure site compliance with health and safety regulations.
- Contractor Co-ordination: Act as the primary liaison for external contractors, supervising work on-site and ensuring it meets school standards and health and safety guidelines.
- Health & Safety Compliance: Conduct or assist in risk assessments for various school activities. Monitor safety checks (eg. fire alarms, security systems) and update site-related documentation to ensure compliance with current regulations.
- Maintenance Support: Work alongside the caretaker to ensure all maintenance needs are addressed, escalating concerns as necessary to the Headteachers of Trust’s Premises Team.
- Stock Management and Budget Oversight: Manage inventory of site supplies (eg. furniture, cleaning materials, and staff welfare items) and track associated budgets, co-ordinating with senior staff as needed.
- Site Safety and Security: Ensure the school premises are safe, secure and orderly, addressing any potential hazards immediately and planning for regular security updates.
- Other roles as directed by the Headteacher.
Responsibilities
- Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of and support diversity and ensure equal opportunities for all.
- Contribute to the overall ethos/work/aims of the school.
- Appreciate and support the role of other professionals.
- Attend and participate in relevant meetings as required.
- Participate in training and other learning activities and performance development as required.
Undertake any other duties commensurate with the level of the post, as required to ensure theefficient and effective running of the Department/Section.
What the school offers its staff
Nexus Education Schools Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. The successful candidate will be required to undergo an enhanced DBS clearance.
We can offer:
- Opportunities for continuing professional development
- Strong school partnerships
- Happy, supportive and motivated team
- Appropriate resources, environment and support
- Innovative and collaborative organisation
- Staff benefits including cycle to work, and technology scheme
- Opportunity to sign up to CSSC Benefits and Blue Light Card discounts
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Please download the application form using the link below, and once completed send to admin@balgowan.bromley.sch.uk
CVs are not accepted.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Balgowan Primary School
- School type
- Academy, ages 4 to 11
- Education phase
- Primary
- School size
- 615 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Balgowan Primary School website (opens in new tab)
- Email address
- admin@balgowan.bromley.sch.uk
- Phone number
- 020 8658 6374
Arranging a visit to Balgowan Primary School
To arrange a visit and increase the chance of a successful application email admin@balgowan.bromley.sch.uk.
School location
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