- School type
- Academy, Church of England, ages 4 to 11
- Education phase
- Primary
- School size
- 194 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Whaplode Church of England Primary School website
Administration and Finance Officer
More than one location, Lincoln Anglican Academy Trust18 days remaining to apply
Start date details
January 2026
Closing date
2 December 2025 at 12pm (midday)
Date listed
14 November 2025
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 35 hours per week 40 weeks per year (Term time plus inset days and one additional week during school closures) Monday to Friday 8:15 – 15:45 with an unpaid 30-minute break each day
Contract type
- Permanent
Full-time equivalent salary
- G5 Points 12 – 15, £27,255.00 - £30,024.00 FTE
Actual salary
- £19,465.53 - £21,443.15 (Pro Rata)
What skills and experience we're looking for
The successful candidate will be responsible for ensuring that the school back-office functions effectively. This support extends to managing the office and administrative functions, ICT services and day to day operation of the school.
To provide a full range of administrative and finance support to the School.
Key Tasks and Responsibilities
Responsible for the management of Bromcom system and administration ensuring both pupil and personnel records are updated and correct. Prepare Census information and upload within set timescales.
Responsible for overseeing the accurate the inputting and recording of payroll information as well as the preparation of paperwork for the payroll provider as required to ensure legislative compliance.
Checking payroll outputs and reports to ensure accurate pay records.
Management of the online cashless payment system.
Liaise with third party suppliers, e.g. Supply agencies, catering providers as required.
Oversee and support the roles and responsibilities of administration and clerical staff. This will include line management.
Ensuring that all financial systems and processes operating within the School are in accordance with the LAAT Finance Policy.
Processing purchase orders in line with the LAAT Finance Policy and monitoring the effective use of the procurement card, ensuring that transactions recorded and in a timely and accurate manner.
Obtaining quotes in line with the purchasing procedures set out within the LAAT Finance Policy where required.
Maintaining staff personnel files on the Trust HR MIS and ensuring compliance with pre-employment checks for volunteers, agency staff and checking of ID for all other colleagues.
Updating the staff personnel database in relation to specified areas of role, to include sickness absence, G&D records, training and induction.
Maintaining the School SCR for volunteers, agency staff and contractors
Travelling to attend training courses as required.
Other
The duties and responsibilities in this job description are not exhaustive. The postholder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general character of the post. Duties and responsibilities outside of the general scope of this grade of post will be with the consent of the postholder.
The postholder is required to carry out the duties in accordance with LAAT Equal Opportunities policies.
The postholder is required to carry out the duties in accordance with the LAAT Health and Safety policies and procedures.
All employees need to be aware of the possible abuse of children and vulnerable adults and if you are concerned you need to follow the Academies’ Safeguarding Policy. In addition, employees working with children have a responsibility to safeguard and promote the welfare of during their work.
What the school offers its staff
About Whaplode Church of England Primary School
Inspire – Believe – Achieve
As a Church of England primary school within the Diocese of Lincoln, our vision and values are grounded in the Christian faith. We enable our children to be the best that they can be, through our vision of “Inspire Believe Achieve” rooted in the belief that “I can do all things through Him who strengthens me.” Philippians 4:13
At Whaplode, we have the highest expectations of children in both their learning and conduct. We teach respect and kindness for all, whilst encouraging our children to show compassion to others, to show forgiveness to all, and to face challenges with hope, courage and perseverance. Working in partnership with parents, carers, governors, the LAAT Trust and our community is essential in ensuring our success. An atmosphere is fostered at Whaplode which gives children the confidence to express their individuality, demonstrate their talents and know that success in any aspect of their lives will be rewarded and celebrated.
Working in partnership with parents, carers, governors, the LAAT Trust and our community is essential in ensuring our success. An atmosphere is fostered at Whaplode which gives children the confidence to express their individuality, demonstrate their talents and know that success in any aspect of their lives will be rewarded and celebrated.
At Whaplode, our children have access to a knowledge-rich curriculum which prepares them for the opportunities and challenges of the 21st century and raises aspirations. We provide them with the knowledge and skills they need in order to succeed within an ever-changing society, helping them to know more and remember more. As well as enabling them to develop a depth of knowledge across a range of subjects, we look to nurture within them the ability to think critically, questioning the views of others whilst building, evidencing and articulating their own. We develop outward looking pupils who are able to engage in learning about themselves and have an understanding of the wider world and its complex cultures.
At this school, we place a high priority on ensuring that both children’s physical and mental wellbeing are met. These areas are as valued and supported through our detailed PSHE curriculum and pastoral support.
Our church school inspires everyone to believe in their ability to succeed through learning in a joyful and encouraging Christian atmosphere. We encourage our children to learn as much as possible and achieve their individual potential whilst developing respect and consideration for others.
We celebrate diversity and demonstrate inclusivity. Inspired by the parable of the Good Samaritan, in which the Samaritan helps the Jewish traveller despite the differences between their people, we believe that we are all the children of God and that each member of our community deserves equality of opportunity and achievement
Further information about the job
The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.
Visas cannot be sponsored.
If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
Apply for the job by following the link below.
CVs will not be accepted for this application.
View advert on school website (opens in new tab)Upload additional documents
If you need these documents in an accessible format, please contact the school.
About the schools
- Type
- Multi-academy trust
- Email address
- enquiries@whaplode.laat.co.uk
- Phone number
- 01406 370447
School Details
Whaplode Church of England Primary School
Weston St Mary Church of England Primary School
- School type
- Academy, Church of England, ages 4 to 11
- Education phase
- Primary
- School size
- 54 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- School website
- Weston St Mary Church of England Primary School website
Arranging a visit to Lincoln Anglican Academy Trust
To arrange a visit and increase the chance of a successful application email enquiries@whaplode.laat.co.uk.
School locations
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