Administration Assistant - 10 hrs per week Temp until August 2027

St Mary's Church of England Primary School, Sheffield, South Yorkshire, S6 2WJ

13 days remaining to apply

• Start date details

  4th January 2027

• Closing date

  19 November 2026 at 12pm (midday)

• Date listed

  5 November 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Fixed term
• Full time equivalent salary: £13.48 Hourly

Administration Assistant - 10 hrs per week Temp until August 2027 job summary

St Mary’s CE Primary is welcoming, safe and happy school where everyone is respected and listened to; a school where we take pride in ourselves and our achievements, enabling children to become confident and successful learners. We aim to ‘rise above the ordinary’ and promote excellence by providing a positive, inclusive environment for learning and growth

We are a school which is part of the Diocese of Sheffield Academies Trust and we are proud to serve the community of Walkley.

We work as a whole school community to support and deliver a high quality, nurturing and respectful learning environment that inspires all of our children to rise above the ordinary and is open to the spirituality of all our children.

We will encourage all children to understand and adapt positively as active citizens and courageous advocates - to participate and make a difference in the diverse world in which we live.

Our motto ‘Rise Above the Ordinary’ which means our values are to Respect, Inspire, Support and Exceed’

These values are evident in all aspects of our school life. The values, alongside a strong Christian ethos, support our children develop into lifelong learners who are resilient, socially skilled, and successful in all aspects of their lives.

We are keen of course to continue to fill our school with great staff who believe that EVERY child can achieve.

We are seeking:

Someone that is proactive and diligent

At least 2 years experience of working in a busy office environment is desirable

A conscientious person who sets high standards with attention to detail,

Someone who can develop good relationships with staff, pupils and parents and has excellent communication skills

A good team member, but able to work independently

Someone who is good at multi-tasking

In return we can offer you:

The opportunity to work in a supportive and collaborative environment

The opportunity to join a very enthusiastic and committed team

Planned professional development

Generous Employers Pension Scheme

JOB DESCRIPTION

RESPONSIBLE TO: Headteacher, School Business Manager and Head of Business and Operations Executive for the Trust

Main Purpose of the Job

Under the direction of the Headteacher, the Business Manager and Head of Business and Operations to oversee all administration relating to HR, finance and other matters within the management of the schools which are supportive to, but do not involve, the teaching function.

Main Functions

Administrative Support

Working within a busy office; be the first point of call for parents and other visitors and parties, managing the front entrance, phone calls, emails to school.

Dealing with general enquiries, visitors and deliveries

Undertaking general office duties e.g. telephone enquiries, photocopying,

scanning, contacting parents and maintaining registers

Liaise between managers/teaching staff and support staff as appropriate

Analyse and evaluate data/information and produce reports/information/data as required

Provide personal - administrative and organisational support to teaching staff

Provide administrative and organisational support to the School Business

Manager and Headteacher

Preparation of general school letters and the weekly newsletter.

Update and maintain the school website.

Whole School Administration

To manage the general administration of school systems including; Office 365, Arbor, ClassDojo, parent communication system, Newsletter.

Maintaining the records of the school pupils, including the updating of pupil premium records, free school meals, SEN.

To attend relevant training and meetings where appropriate as directed by the Headteacher.

Analyse and evaluate data/information and produce reports/information/data as required

To prepare relevant paperwork for the Headteacher.

To manage all admission arrangements as required.

Update and maintain the school website.

Responsible for the control of medicines in school and the administration of medicines to pupils in line with the school’s policy

Receiving deliveries and distributing throughout school as appropriate

Finance Administration

The ordering of goods and services provided to the school

Accurately recording, counting and banking of monies collected

Prepare, record and monitor various inventories throughout school.

Human Resources Management

To comply with and assist with the development and sharing of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

We are seeking a diligent and proactive school administrator with good interpersonal skills and high standards. In return, we can promise a school full of amazing children, a genuine staff team and a well-resourced environment. The School Administrator will be directly responsible to the Headteacher but will work closely with other school staff.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

St Mary’s CE Academy, Walkley, is totally committed towards child safety and therefore, the successful candidate will be required to complete an enhanced Disclosure and Barring Service Check to ensure their suitability to work with children as well as have a strong commitment & knowledge of Safeguarding.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About St Mary's Church of England Primary School

• Organisation type: Academy, Church of England, ages 3 to 11
• Education phase: Primary school
• Size: 211 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• Website: St Mary's Church of England Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/st-mary-s-church-of-england-primary-school-sheffield

St Mary’s is an amazing environment to work in with the most fantastic children, warm and committed staff and high aspirations to be the very best that we can be. We believe in the wellbeing and success of each individual child and learning and teaching is at the heart of all that we do. We have the very highest expectations and aspirations for all our pupils and this is underpinned by our strong ethos. In our recent OFSTED inspection we were judged to be a good school with outstanding behaviour and attitudes.

School location

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