Administration Assistant

Cottenham Village College, Cambridge, Cambridgeshire, CB24 8UA

9 days remaining to apply

• Closing date

  28 October 2026 at 11:59pm

• Date listed

  12 October 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full time equivalent salary: £26,017.00 - £26,847.00 Annually (FTE) Pro rata salary £22,315 - £23,026

Administration Assistant job summary

Administration Assistant - Cottenham Village College

Salary: Competitive salary and benefits package
Contract Type: Permanent
Working Pattern: Full Time, Term Time Only
Start Date: As soon as possible
Closing Date: 28 October 2026

About Cottenham Village College

Cottenham Village College is a high-performing and inclusive secondary school serving its local community with ambition and purpose. As part of Astrea Academy Trust, the college is committed to high expectations, strong pastoral support, and an education that empowers every student to succeed. Staff benefit from a collaborative culture, excellent professional development opportunities, and the chance to make a meaningful difference in the lives of young people every day.

About the Role

We are seeking a highly organised and professional Administration Assistant to join our dedicated operations team. This varied role is central to the smooth running of the college, providing administrative support across a range of functions including reception, communications, finance, recruitment, student services, and school events. The successful candidate will be a key point of contact for staff, students, parents, and visitors, ensuring a welcoming and efficient service across the school.

Key Responsibilities

• Provide high-quality administrative support to departments across the college.
• Assist with reception duties, responding to enquiries from students, families, visitors, and external partners.
• Support financial administration, including processing orders and handling income in line with Trust procedures.
• Coordinate communications with parents and carers through a variety of platforms.
• Assist with the organisation of school trips, educational visits, parents' evenings, and other events.
• Support recruitment and onboarding activities for new members of staff.
• Maintain accurate records and contribute to the effective use of school information systems.
• Provide administrative support to senior leaders as required.
• Assist in managing and updating the school's communication channels and social media presence.
• Support health and safety processes, including school evacuation procedures and fire drills.
• Ensure confidential information is handled appropriately and in accordance with GDPR requirements.

What We're Looking For

We are looking for an individual who:

• Has experience working in a fast-paced administrative environment.
• Demonstrates excellent organisational skills and can effectively manage competing priorities.
• Is confident using a range of IT systems, including Microsoft Office applications and databases.
• Has strong attention to detail and a commitment to accuracy.
• Communicates professionally and builds positive relationships with colleagues, students, parents, and visitors.
• Understands the importance of confidentiality and data protection.
• Shares a commitment to safeguarding and promoting the welfare of children and young people.
• Is flexible, proactive, and willing to support the wider needs of the school.
• Has a genuine passion for education and helping young people achieve their potential.

Commitment to Safeguarding and EDI:

Astrea Academy Trust is committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to satisfactory background checks, including references and an enhanced DBS check. We value diversity and welcome applications from underrepresented groups. As a Disability Confident employer, we provide reasonable adjustments throughout the recruitment process to ensure all candidates can fully demonstrate their abilities.

In line with Part 7 of the Immigration Act 2016 and the statutory Code of Practice, the Trust requires all public-facing post holders to demonstrate fluent English. Within a school setting, this applies to all roles that involve direct or indirect interaction with pupils, parents, or members of the public.

Flexible Interview Dates:

We reserve the right to close this vacancy early, so don't miss out on this exciting opportunity. Please note that interview dates are flexible, and the academy reserves the right to interview shortlisted candidates during the application window.

Ready to Make a Difference?

If you're ready to take the next step in your career and contribute to our dynamic and forward-thinking team, apply today and be a part of our mission to create a positive impact!

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Astrea Academy Trust is committed to safeguarding and promoting the welfare of children and staff. Every child should feel safe and should be protected from any form of child abuse. We have robust policies and procedures that support our commitment to Safeguarding, this includes our Safeguarding and Child Protection Policy. The in-house Safeguarding teams at each Academy work in partnership with families and safeguarding partners to ensure the safety of children is paramount. We are committed to ensuring that all staff access regular, contextual safeguarding training to meet the needs of the local community.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Cottenham Village College

• Organisation type: Academy, ages 11 to 16
• Education phase: Secondary school
• Size: 860 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• Website: Cottenham Village College website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/cottenham-village-college-cambridge

Welcome to Cottenham Village College, part of the Astrea Academy Trust, a highly-successful 11-16 mixed academy situated close to the beautiful city of Cambridge; here you will find hard-working, well-behaved students and friendly, dedicated staff who are committed to a fully inclusive, comprehensive education.

The college was established in 1963, one of several village colleges in the region that were the inspiration of educational pioneer Henry Morris, who believed that the school should be at the heart of its community and that education should be a lifelong process. This vision of a school that serves and involves its whole community, that fosters high aspirations and inspires a love of learning is as central to our ethos today as it was when it opened.

Through a highly-ambitious curriculum at CVC, we aim to foster students’ curiosity, unlock their potential and raise their aspirations, as well as ensure that students achieve high levels of attainment that will open doors for their future. A stimulating and broad curriculum also places students in a strong position to question and debate the world around them, making them intellectually resilient and prepares them for citizenship in a democratic society. We believe this is a right of all students and one which is liberating and empowering.

We are equally proud of the wider curricular provision at CVC, both in formal lessons and outside the classroom. Our extensive range of extra-curricular activities, including sports, music, the Duke of Edinburgh’s Award programme and residential trips, help to give all students a fully-rounded education and creates opportunity for their personal, as well as their academic, growth.

Cottenham Village College is a friendly, positive and exciting place to work and to learn and we take great pride in the high standards our students consistently achieve. We have very high expectations of all members of the College community and provide an inclusive, friendly and supportive environment in which everyone can thrive and achieve. Students leave as happy, well-qualified and well-motivated individuals who go on to excel in local sixth forms, colleges, universities and the wider world.

I hope you find the information on the school’s website useful. If there is anything you cannot find, please do not hesitate to contact us. If you wish to visit the school to see it for yourself, please contact the school and we would be delighted to show you around.

Zoe Andrews, Principal

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