Administration Assistant

Wildern School, Southampton, Hampshire, SO30 4EJ

14 days remaining to apply

• Closing date

  13 May 2026 at 12pm (midday)

• Date listed

  29 April 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Full time
• Contract type: Permanent
• Full-time equivalent salary: £24,796.00 Annually (FTE) Grade B – Step 1 FTE £24796, Actual Annual Salary £20,790.49.

Administration Assistant job summary

Administration Assistant - 37 hours per week, Monday to Thursday 8.00am - 4.00pm and Friday 8.00am - 3.30pm, term time only (38 weeks). Grade B - Step 1 FTE £24796, Actual Annual Salary £20,790.49.

As part of our commitment to staff wellbeing RAISE Education Trust is trialling a two week half term break 19th to 30th October 2026. Following this trial, should the Trust revert back to a one-week October half term break from 2027 the contractual working weeks would increase to 39 weeks and the salary would increase accordingly.

Wildern School is looking to appoint an Administration Assistant to join our friendly, busy office team. Experience of Excel, Word and Google Mail/Documents is essential. Must be able to relate positively to students and staff and be efficient, organised and calm under pressure.

Responsibilities:

• Perform general clerical task (filing, photocopying, scanning, data entry, data protection)
• Maintain and update student records and databases using the schools Management Information System (MIS)
• Assist with preparing letters, reports and school communications
• Create Newsletters, notices and school updates
• Support the recording and monitoring of student attendance and lateness/follow up on absences according to school procedures
• Support the implementation of the school’s behaviour policy, including rewards and sanctions
• Deal with enquiries from staff and students quickly and efficiently.
• Hold a First Aid certificate and support/deputise for First Aid room as necessary.
• Provide back-up support for Reception/staff absence.
• Follow safeguarding policies and procedures at all times
• Such other duties may be reasonably allocated or directed within the purview of the post.

Skills & Qualifications

Essential

• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Good organisational and time-management skills
• Strong communication and interpersonal abilities

Desirable

• Previous experience in an administrative or school environment
• Knowledge of school management systems (eg, SIMS, Arbor)
• Basic understanding of safeguarding in schools

Benefits of working for our trust include:

• Friendly and sociable colleagues
• RAISE a Hand day: One day per academic year — a fully paid day off to support personal events.
• Two-week October half term: Providing staff and students with an extended break during the autumn term.
• Free on-site car park
• Staff membership rates to our modern on-site Leisure Centre
• Enrolment in one of the UK’s largest public sector pension schemes
• A tax efficient Cycle-to-Work scheme through salary sacrifice
• Good transport links

We are part of the RAISE Education Trust which comprises of Wildern School, Deer Park Secondary School and Boorley Park Primary School. Our staff form a collective team that makes a difference to the lives of our students. This is an exciting time for the trust and all colleagues present and future.

If you currently work in a school, please ensure one of your references is from your current Headteacher.

Please submit your application as soon as possible as we may invite candidates to interview before the closing date. Closing Date: Midday, Wednesday 13th May 2026

Disclaimer: due to the high volume of applications we receive, we reserve the right to close a vacancy earlier than the advertised date if we receive applications that meet the criteria. Once a vacancy has closed, we are unable to consider further applications, so please submit your application as soon as possible to avoid disappointment.

RAISE Education Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Wildern Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Wildern School

• School type: Academy, ages 11 to 16
• Education phase: Secondary school
• School size: 1800 pupils enrolled
• Age range: 11 to 16
• Ofsted report: View Ofsted report
• School website: Wildern School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/wildern-school

Wildern School is a popular, oversubscribed secondary school situated in the Southampton suburbs. We are a school with significant strength in the CPD of staff, developing our teachers for the next stage of their careers. All students and staff alike can take advantage of excellent facilities which include a lecture theatre, digital media suites, a recording studio, both PC and Mac Suites, community sports centre and access to a professional theatre.

We are part of the Wildern Academy Trust which comprises of Wildern School, Deer Park Secondary School and Boorley Park Primary School.

This is an exciting time for the trust and all colleagues joining us.

School location

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