Administration Assistant – EHCP (Maternity Cover)
Marjorie McClure School, Chislehurst, BR7 6FG27 days remaining to apply
Start date details
1st June 2026
Closing date
20 April 2026 at 12:59am
Date listed
24 March 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time, full time
Contract type
- Fixed term
Full-time equivalent salary
- £29,025.00 - £29,856.00 Annually (FTE)
Administration Assistant – EHCP (Maternity Cover) job summary
General Administrative duties
Act as the first point of contact for parents and visitors arriving at school.
Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner.
Control access to the school in line with the schools safeguarding procedures, including signing-in-visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedures.
Be alert to unknown individuals on the school premises and report any concerns in line with school’s procedure.
Respond to messages promptly and accurately, passing on information to relevant members of staff as necessary.
Assist staff and pupils with the information and support they need.
Update manual and computerised calendar/record/information systems, report any issues with the schools IT systems.
Keep records in accordance with the school’s record retentions schedule and data protection law, ensuring information security and confidentiality at all times.
Manage and organise completed forms from parents.
Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required.
Organise and distribute incoming and outgoing post.
Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier, resolving any issues as necessary.
Write and send letters/email responses that are professional and uphold the schools vision and values.
Assist with marketing and promoting the school.
Establish constructive relationships and communicate with other agencies/professionals.
Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
Understand and follow the lockdown and evacuation policy in an emergency, by securing the doors and windows to the office and reception area.
Ensure the office area is welcoming and tidy.
Be aware of and support diversity and ensure equal opportunities for all.
Contribute to the overall ethos/work/aims of the school.
Attend and participate in regular meetings.
Participate in training and other learning activities and performance development as required.
Recognise own strengths and areas of expertise and use these to advise and support others.
Undertake any other duties commensurate with the level of the post, as required to ensure the efficient and effective running of the school
Update office procedure folder as and when required.
Specific Duties
EHCP / SENCO administration
Understand the regulations and requirements in relation to Education, Health and Care Plans.
Act as a key point of contact with parents, the Local Authority and other professional agencies in regard to EHCP’s.
Manage arrangements for the administration of Education, Health and Care plans, proof read ENCP paperwork to ensure it is up to date and correct.
Organise incoming consultations for new students and liaise with the local authority.
Arrange additional funding requests.
Attend EHCP review meetings to take minutes.
Organise case conferences, safeguarding meetings and informal case discussions.
Attend safeguarding meetings, if required, to take minutes.
General administrative support to the SENCO team.
Order equipment needed for pupils linked to EHCP needs.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Marjorie McClure School
- School type
- Academy, ages 4 to 19
- School size
- 119 pupils enrolled
- Age range
- 4 to 19
- Ofsted report
- View Ofsted report
- School website
- Marjorie McClure School website
Welcome to Marjorie McClure School, where learning is an exciting adventure filled with creativity, inspiration, and opportunities for every individual to grow and shine. As an outstanding foundation special school for students aged 4-19 with complex medical needs and physical disabilities, we provide a nurturing environment where every achievement, no matter how small, is celebrated. At Marjorie McClure, we are more than a school—we are a family that fosters growth, independence, and community connections.
Our personalised curriculum goes beyond academics, prioritising communication, life skills, and social development. Collaboration is key to our success, and we work closely with a dedicated team of healthcare professionals, including nurses, speech and language therapists, occupational therapists, and physiotherapists, all based on-site.
In April 2023, we entered an exciting new chapter by moving into our purpose-built school. This state-of-the-art facility is designed to meet the needs of our students, featuring a wheelchair-friendly playground, sensory and immersive rooms, soft play areas, and a rebound therapy room. We’re also proud to showcase our Chelsea Flower Show garden, which has become a cherished highlight of our new campus.
At Marjorie McClure School, we believe in the power of education to transform lives, and we’re excited to continue this journey with our students, families, and community.
School location
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