Administration Assistant Level 1 - Receptionist
King's Oak Academy, Bristol, Gloucestershire, BS15 4JT11 days remaining to apply
Job start date
1 June 2026
Closing date
24 March 2026 at 11:59pm
Date listed
12 March 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Fixed term
Full-time equivalent salary
- £8,793 - £9,584
Administration Assistant Level 1 - Receptionist job summary
Job Title: Administration Assistant Level 1 - Lower School Receptionist
Actual Annual Salary: £8,793 - £9,584 (Based on hours and working weeks)
Full Time Equivalent Salary: £25,941 - £28,275 (CLF Grade B) Based on Full Time hours, All Year Round.
Contract Type: Fixed term until 30/05/2027 (Maternity leave cover)
Hours: Part-time, 15 hours per week Term Time Only
Additional role info: 7.5 hours per day, Wednesday and Friday (15 hours per week).
Provisional Start Date: 1 June 2026
Your opportunity to be the welcoming face of our academy and support a thriving learning environment whilst becoming part of a friendly and supportive team
We are looking for a Part-Time Receptionist with a warm, professional manner and a passion for supporting young people and their families. You will be joining our Lower School Office Team, which is an established team. The pace is fast and being able to multitask is essential.
You will play a key role in ensuring the smooth running of our front-of-house operations, providing a welcoming and efficient reception service and supporting the wider administrative team.
Working 15 hours per week, term time only, you’ll be the first point of contact for visitors, students, and staff, helping to create a positive and safe environment for all.
About you:
You will:
- Have excellent communication and interpersonal skills, with the ability to engage warmly and professionally with students, staff, parents, and visitors.
- Be confident using IT systems, including Microsoft Office and email, and ideally have experience with school management systems such as Bromcom.
- Be highly organised, with strong attention to detail and the ability to manage multiple tasks in a busy environment.
- Demonstrate empathy, patience, and a calm approach when dealing with sensitive situations or safeguarding matters.
- Be committed to confidentiality, safeguarding, and promoting the welfare of children and young people.
- Be flexible, reliable, and enthusiastic about working in a school setting.
What you’ll be doing:
- Welcoming visitors, managing sign-in procedures, and ensuring safeguarding protocols are followed.
- Answering telephone and email enquiries in a professional and timely manner.
- Supporting students and staff with day-to-day administrative needs.
- Maintaining accurate records and supporting with data entry and reporting.
- Assisting with general office duties such as photocopying, filing, and ordering supplies.
Applicants are advised to refer to the full requirements of the role in the attached job description and person specification, prior to submitting an application.
About King’s Oak Academy:
King’s Oak Academy is situated in the heart of the South Gloucestershire community and is within easy commuting distance of Bristol and Bath. The academy has been part of the Cabot Learning Federation since 2011 and enjoys the benefits of being part of a mature, successful multi-academy trust, offering access to high-quality professional services and opportunities to work collaboratively with experienced colleagues across the trust.
As an all-through school, King’s Oak is in a privileged position to educate children aged 4–16 and to support families over time. The academy’s staff structure and estate are organised into three phases (Lower School: Reception to Year 4; Middle School: Years 5–8; Upper School: Years 9–11). This structure ensures that learning is high quality and responsive to pupils’ developmental needs, long-term relationships are fostered with families and colleagues benefit from the distinctive professional development and leadership opportunities that come from working in an all-through community school.
King’s Oak was inspected in June 2025 and secured an ‘Outstanding’ judgement in both Leadership and Management and Personal Development. Inspectors noted that “pupils thrive at King’s Oak Academy. The school expects them to ‘work hard, be kind’, and pupils strive to do this. There are high expectations of what pupils can achieve academically and of who they can become.” King’s Oak Academy is therefore an ambitious, values-led community in which staff are trusted, developed and supported to do their best work and where colleagues who share our commitment to high expectations, kindness and inclusive excellence can build a rewarding and sustained career.
Why work at CLF?
We are a diverse and inclusive community of 36 academies across five cluster regions in the South West that is committed to excellence and making a positive impact. Our people bring unique perspectives, but we’re all driven by a shared moral purpose and a passion for making a positive impact, whether in a teaching, leadership or support role. We’re proud to foster a culture where everyone can thrive, feel valued, and make a meaningful difference to the lives of others.
We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters and so encourage applications from underrepresented and global majority groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered.
What we can offer you:
- Access to a generous pension through the Local Government Pension Scheme (LGPS).
- Generous annual leave.
- A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities.
- Well-being support through an Employee Assistance Programme.
- Health benefits, including wellness sessions, gym discounts, and flu jabs.
- A range of generous family leave options, including above industry average occupational maternity pay.
- Additional benefits like cycle to work scheme, on-site parking plus many more!
Recruitment timeline:
- Closing Date: 24 March 2026 @11.59pm
- Shortlisting: 25 March 2026
- Interviews: 1 April 2026
We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment.
As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs, a full education and employment history must be provided through our application form.
Please note we are not able to offer visa sponsorship for this role.
We reserve the right to close this vacancy early, should we receive a high level of interest in the role. Therefore, candidates are advised to apply at their earliest convenience to avoid missing out.
As a Disability Confident Committed Employer, we are dedicated to equity and inclusion and commit to interviewing applicants with a disability who meet the essential criteria. We aim to provide an inclusive and accessible recruitment process, and support employees throughout their employment. If you have a disability, are neurodivergent, or require any adjustments to support you through the application or interview process please let us know how we can assist.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About King's Oak Academy
- School type
- Academy, ages 4 to 19
- Education phase
- All through school
- School size
- 993 pupils enrolled
- Age range
- 4 to 19
- Ofsted report
- View Ofsted report
- School website
- King's Oak Academy website
King’s Oak Academy is an 1170 place (Reception – Y11) mixed gender academy situated in Kingswood, South Gloucestershire. The Academy draws its intake primarily from the local Kingswood community. Typically, the prior attainment (KS2 points score) of students on entry to King’s Oak Academy in Year 7 is below the national average. In 2020, the proportion of students who have SEN and/or disabilities is above the national average whilst the proportion of students supported by the pupil premium grant is in line with the national average.
King’s Oak benefits from a large and well situated site within easy commuting distance of the cities of Bristol and Bath. The academy has become increasingly popular with parents and the community, with rising numbers in Year 7 for September 2020. Both sites are located on the same campus. We are lucky enough to have a great deal of open space and our staff and pupils enjoy the flexibility to work with students across both facilities.
Since 2011 King’s Oak Academy has been part of the Cabot Learning Federation (CLF). The CLF is a collaborative multi-academy trust, whose mission is ‘to consistently deliver excellent educational experiences for pupils aged 3-19, improving their life chances and serving our communities’. After the commissioning of a two-form entry primary phase through South Gloucestershire local authority, King’s Oak Academy changed its status from a secondary academy to an all-through academy in September 2015. This was marked by the completion of our Primary phase building called the Acorn, an open plan building designed to house 420 lower phase pupils. Since 2015, King’s Oak Academy has continued to develop its long-standing secondary provision whilst building up the primary phase each year with a cohort of 60 pupils joining the Academy in Reception each year. By September 2021 the Academy will reach both its centenary year and full all-through status.
The staff team at King’s Oak consists of newly appointed and highly experienced leaders, teachers and support staff. All are driven to deliver exceptional experiences, educational outcomes for young people and the KOA values ‘Work Hard, Be Kind’. Staff take collective responsibility to ensure that during each pupil's time at King’s Oak they develop ambition, passion, a sense of justice, a desire to serve the communities in which they live, an understanding of how to promote safety in themselves and others and a love of learning and development that will be with them all of their lives.
King’s Oak was last inspected in March 2018 and was judged to be ‘Good’. The inspection letter can be seen here. This role offers the opportunity for the successful candidate to build on firm foundations and to use their exceptional skills to enthuse and inspire others in order to allow the academy to make a significant difference by improving the life chances of all pupils that attend the school.
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