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Administration Assistant

Mundella Primary School, Folkestone, Kent, CT19 5QX

14 days remaining to apply

• Job start date

  2 November 2026

• Closing date

  30 September 2026 at 11:59pm

• Date listed

  16 September 2026

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Job details

• Job role:
  • Other support role
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time: 25 hours per week, Monday to Friday (term time plus 5 days)
• Contract type: Permanent
• Full time equivalent salary: £26,822.00 (pro rata £15,867.78)
• Pay scale: KSB

What skills and experience we're looking for

Join Our Team

We are seeking for a highly organized and professional Administrative Assistant to join our school team. The successful candidate will play a key role in supporting the daily operations of the school office, providing excellent customer service to students, parents, staff, and visitors. This role requires strong communication, administrative, and organisational skills, along with the ability to manage multiple tasks in a busy school environment. The ideal candidate will be proactive, detail-oriented, and committed to contributing to a positive and welcoming school community.

As an Administration Assistant, you will:

• Act as front of house and communicate with pupils, staff, parents, and visitors appropriately and ensure that they are dealt with in a professional manner and in line with the school’s agreed safeguarding policy.
• Ensure safeguarding procedures are complied with, communicated and understood by all visitors to the school; and ensure that all visitors comply with school signing in procedures.
• Ensure that relevant data is recorded relating to pupils arriving late or leaving early.
• Daily administration and communication of school meals.
• Operate phone system; take messages, deal with day-to-day enquiries, and re-route, where necessary, to appropriate member of staff.
• Effective communication with parents through a variety of platforms eg. phone calls, letters, emails, texts and social media; including triaging queries and concerns and end of day messages.
• Daily use of various IT systems and platforms.
• Collaboratively manage school office email inbox.
• Day to day administrative work of the school, such as medication forms, awards, ID badges, Every compliance, monthly newsletters(Sway) etc.
• Deal with incoming deliveries and help to maintain a clean and professional Reception area.
• Manage and update calendars, including those on the school website.
• Managing the school website with support from the Admin Manager / Office Manager.
• Ensure registers for after school clubs are shared with class teachers and for those running clubs.
• Support with the collection of relevant paperwork for trips etc.
• Support and chase non-payment of school trips, residentials and dinner money and administration of same through payment portal.
• Support with producing Data Collection Sheets and updating school database promptly with changes.
• Assist with entering new pupils onto school database, ensuring that the necessary procedures are complied with.
• Assist FLO with updating information noticeboard.
• Be aware of and comply with policies and procedures relating to safeguarding, health, safety and security, confidentiality, and data protection, reporting all concerns to an appropriate person.
• Attend and participate in relevant meetings as required.
• Maintaining stationery levels and ordering where appropriate.
• Provide effective administration support to the Headteacher/other SLT, as required.
• Commitment to training/learning activities and professional development

We Are Looking For Someone Who:

• Is an excellent team player - willing to support the work of the team and the wider school/trust
• Can be helpful, polite and approachable as the first point of contact for the school office
• Has excellent literacy skills
• Has the ability or organise and prioritise workload to achieve deadlines
• Builds positive relationships with children, families and colleagues.

• Shares our commitment to inclusion, safeguarding and high aspirations for every child.

What the school offers its staff

We Can Offer:

• Happy, enthusiastic and well-behaved children who enjoy learning.
• A welcoming and supportive staff team.
• Opportunities for professional development and career progression within Veritas Multi Academy Trust.
• A commitment to staff wellbeing.
• A positive school community where everyone is valued.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

Please complete the online application.

CVs will not be accepted for this application.

Additional documents

If you need these documents in an accessible format, please contact the school.

Person Specification Administration Assistant.pdf - 654 KB (opens in new tab)

About Mundella Primary School

• Organisation type: Academy, ages 3 to 11
• Education phase: Primary school
• Size: 184 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• Website: Mundella Primary School website
• Email address: lwharmby@mundella.kent.sch.uk
• Phone number: 01303 252265
• See more jobs: teaching-vacancies.service.gov.uk/organisations/mundella-primary-school-folkestone

Mundella Primary School is a forward thinking and child centered school situated in East Folkestone. The school is comprised of 7 classes and caters for up to 210 children in Foundation Stage, Key Stage 1 and 2.

The school has a happy and friendly atmosphere, with a very dedicated staff who are ambitious for all their pupils and the community they serve.

With Aspiration and Achievement at our heart, the school values good behaviour and offers a creative environment in which children are keen to learn and fulfil their true potential.

We are proud to be part of the Veritas Multi Academy Trust.

Arranging a visit to Mundella Primary School

To arrange a visit and increase the chance of a successful application email lwharmby@mundella.kent.sch.uk.

School location

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