Administration Assistant (Reception duties)
Coppice Academy, Solihull, West Midlands, B92 9JYThis job expired on 26 April 2024 – see similar jobs
Job start date
3 June 2024
Closing date
26 April 2024 at 9am
Date listed
12 April 2024
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time: 15
Contract type
- Permanent
Actual salary
- £7,902 to £8,167 per annum
What skills and experience we're looking for
GCSE (or equivalent) English and Mathematics at a minimum of Grade C/Level 5.
Excellent interpersonal and customer service skills to ensure effective communication between staff, parents and primary school aged children.
Knowledge of Word and Excel are essential and knowledge of SIMS, ParentPay and ClassDojo are desirable.
What the school offers its staff
- a positive and innovative learning culture supported by pupils, staff, parents and governors;
- enthusiastic pupils who enjoy learning and engage positively in all aspects of school life;
- a collaborative and supportive attitude amongst staff which promotes a sense of teamwork and unity;
- a Senior Leadership Team who is committed to promoting the best environment and outcomes for staff and pupils;
- opportunities for CPD and progression as part of a Multi Academy Trust
- West Midlands Local Government Pension;
- Cycle to Work scheme
Further details about the role
Post: Administration Assistant (Reception duties)
Contract: Permanent
Salary: Band B
Actual salary £7,902 to £8,167 based on full time salary of £22,797 to £23,500
Hours of Work: Part-time, 15 hours per week, 39 weeks per year
Working pattern: Five mornings per week: 8:15am - 11:15am
Overall
Responsibility
To provide a polite, prompt and efficient front of house service to all visitors to the school and to the school community in general, staff and pupils.
Key Responsibilities:
The Receptionist is primarily responsible for coordinating the Academy Reception and is the first point of contact for the Academy community. This includes providing telephone reception and front of house public relations such as responding to enquiries from the community, parents, signing in visitors and special guests and ensuring that staff are aware when an appointment has arrived.
In addition, the receptionist is responsible for dealing with enquiries from pupils in the event of sickness or general enquiries.
The Receptionist is responsible for the reception and waiting areas and is to ensure that they are maintained to a high standard throughout each day. Ensure deliveries made to the office are dealt with efficiently
To act as a first point of contact for visitors to the school
To ensure that safeguarding requirements for visitors are met with reference to the school Single Central Record (SCR)
To answer all incoming phone calls in a polite and efficient manner and transfer to the appropriate member of staff or take messages as required
To monitor and maintain attendance records. To liaise with the Family Support Officer and Office Manager with regards to any pupils who are unwell and make phone calls home to parents as required
To assist with the administration of new starters and leavers
To be responsible for the collation of school lunch orders and provide these to the kitchen in a timely manner.
To provide administrative support to the School Office team; knowledge of Word and Excel are essential and knowledge of SIMS, ParentPay and ClassDojo are desirable.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Upload additional documents
If you need these documents in an accessible format, please contact the school.
About Coppice Academy
- School type
- Academy, ages 7 to 11
- Education phase
- Primary
- School size
- 241 pupils enrolled
- Age range
- 7 to 11
- Ofsted report
- View Ofsted report (opens in new tab)
- School website
- Coppice Academy website (opens in new tab)
- Email address
- humanresources@arden.solihull.sch.uk
School location
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