Administration Assistant

Swallownest Primary School, Sheffield, South Yorkshire, S26 4UR

6 days remaining to apply

• Start date details

  13th April 2026

• Closing date

  23 March 2026 at 11:59pm

• Date listed

  16 March 2026

Job details

• Job role:
  • Administration, HR, data and finance
• Visa sponsorship: Visas cannot be sponsored
• Working pattern: Part time
• Contract type: Permanent
• Full-time equivalent salary: £19,532.00 - £19,842.00 Annually (Actual) pay award pending

Administration Assistant job summary

Swallownest Primary School is seeking an organised, approachable, and proactive Admin Assistant to be the welcoming face of our reception and school office. This is a key role at the heart of our school community, providing excellent front‑of‑house service and day‑to‑day administrative support.

In return, we can promise a school full of amazing children, a genuine staff team and a well-resourced environment. The Admin Assistant will be directly responsible to the Office Manager but will work closely with other school staff including the Head of School. The role is 32.5 hours per week term time only.

As the welcoming face of our school, you will manage the front desk, handle daily enquiries, and ensure all visitors receive a professional and positive first impression. You will also support a wide range of administrative, attendance and organisational tasks under the guidance of the Headteacher and School Office Manager.

About You

We are looking for someone who is:

Experienced in working within a busy office environment (minimum two years).

Confident and professional when dealing with parents, pupils and staff.

Highly organised with excellent attention to detail and the ability to prioritise effectively

Skilled in Microsoft Office, with strong written and verbal communication skills.

Able to handle confidential information with discretion and follow safeguarding procedures.

Comfortable working independently or as part of a team in a fast‑paced environment.

Knowledgeable in working with Arbor (desirable — training provided).

A first-aid qualification is desirable (training can be provided).

Qualifications

Minimum GCSE Grade C/4 or above in Maths and English (or equivalent).

At least two years of administration experience, ideally within an educational setting.

What We Offer

• A supportive, friendly and welcoming school team.
• Opportunities for training, development and progression.
• A vital and valued role within a nurturing school community.
• Generous Employers Pension Scheme

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.

Visas cannot be sponsored.

If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

About Swallownest Primary School

• School type: Academy, ages 3 to 11
• Education phase: Primary school
• School size: 219 pupils enrolled
• Age range: 3 to 11
• Ofsted report: View Ofsted report
• School website: Swallownest Primary School website
• See more jobs: teaching-vacancies.service.gov.uk/organisations/swallownest-primary-school-sheffield

A very warm welcome to our school. I am delighted and proud to be the Headteacher of Swallownest Primary School. I feel privileged to be leading a vibrant school, working within the learning community and shaping the future for our children in Rotherham.

My priority as Headteacher is to ensure that we raise standards and outcomes for children striving to become an outstanding provider of education.

I’d like to take this opportunity to share and set out my vision for the school. A vision you will hear many times over – from the children and staff and I hope that you will join with me in supporting this vision.

‘At Swallownest Primary School, we want the best for and the best from everyone in our learning community.’

This is our school motto. It means that we will provide the best possible education and support for your children and the best possible support for our staff and parents. In return, we expect children to behave well and work hard. We expect teachers to work hard to provide exciting and challenging learning opportunities and expect parents to support us in supporting their children.

I know how vital working in partnerships with parents really is, in order for children to find school a positive and rewarding experience. I strongly believe achievement and enjoyment go hand in hand to ensure each child’s excellent progress. I hope you will support our high expectations in all areas.

I would like to thank you personally for your continued commitment and support towards the staff and pupils of this school.

Yours Sincerely,

Mr L McHale
Headteacher

Our children, parents, staff and community are truly amazing!! #Goldstandard

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