Administration Assistant (Trips & Visits)
Hampton College, Peterborough, Cambridgeshire, PE7 8BF14 days remaining to apply
Start date details
As soon as possible
Closing date
21 September 2026 at 9am
Date listed
7 September 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Part time
Contract type
- Permanent
Full time equivalent salary
- £27,273.00 - £29,541.00 Annually (FTE) Grade 6 - Actual salary from £18,743 - £20,301 per annum (term time plus 3 days)
Administration Assistant (Trips & Visits) job summary
Required Immediately
Administration Assistant (Trips & Visits)
Are you a highly organised administrator with excellent attention to detail and a passion for supporting young people?
We are seeking an enthusiastic and proactive Administration Assistant (Trips & Visits) to join our busy administration team.
This is a highly rewarding role that offers the opportunity to make a real difference to students' educational experiences. You will play a key role in coordinating educational visits, residential trips, sporting fixtures and enrichment activities, ensuring students benefit from safe, memorable and well-organised opportunities beyond the classroom.
About the Role
As the Administration Assistant (Trips & Visits), you will take responsibility for the administration and co-ordination of all school trips and visits across the Secondary Phase.
Working closely with trip leaders, senior leaders, finance colleagues and parents/carers, you will ensure that all trips are efficiently planned, compliant with relevant procedures and delivered successfully.
Alongside trips administration, you will provide general administrative support to the school office, helping to maintain an efficient, welcoming and professional service for staff, students, parents and visitors.
What You’ll Be Doing
In this role you will:
- Co-ordinate overseas trips, UK residential visits, day trips, sporting fixtures and enrichment activities.
- Obtain quotations and arrange bookings for transport, accommodation and venues.
- Manage trip documentation and approval processes.
- Liaise effectively with staff, parents/carers and external providers.
- Set up and monitor trip payments, ensuring timely communication regarding payment deadlines.
- Maintain accurate records using Evolve, Bromcom and other school systems.
- Prepare trip packs, emergency information and supporting documentation.
- Assist with reception and wider administrative duties when required.
- Provide first aid support following appropriate training.
- Contribute to a positive, professional and student-focused administrative service.
What We’re Looking For
We are looking for someone who:
- Has GCSEs (or equivalent) in English and Maths.
- Has experience working in an administrative or receptionist role.
- Is confident using Microsoft Word and Excel and other IT systems.
- Has excellent organisational and communication skills.
- Can manage multiple priorities and work accurately under pressure.
- Is proactive, adaptable and able to work on their own initiative.
- Enjoys working as part of a close and supportive team.
- Understands the importance of confidentiality and professionalism.
- Brings a positive attitude, flexibility and a willingness to contribute to wider school life.
Working Hours
9:30am to 4:00pm (Monday to Friday) with a 30-minute un-paid lunch break
30 hours per week, term time plus 3 INSET training days
Salary - Administration Assistant (Grade 6)
Full-time salary (52 weeks) from £27,273 to £29,541 per annum
Term-time salary (30 hours per week/term time plus 3 days) from £18,743 to £20,301 per annum
About Hampton College
Hampton College is an established all-through school (ages 4-19) located in Hampton Vale, Peterborough. It sits within Hampton Academies Trust (HAT) and works closely with neighbouring schools such as Hampton Gardens and Hampton Lakes.
Opened in 2005, the school has grown to serve over 1,620 students across both primary and secondary phases, including a thriving Sixth Form. Our facilities include specialist teaching spaces, a large Sixth Form Centre, and a learning environment that supports academic excellence as well as personal development.
The school’s vision centres on outstanding education, valuing people, promoting high‑quality learning, and maintaining a positive, healthy, community‑focused environment. Our motto that is embedded throughout our school community is Progress, Partnership & Pride.
How to Apply
If, having read the advertisement, job description and person specification, you are motivated to apply for this position please submit your application via MyNewTerm.
- Please complete all sections of the application form. CV’s will not be accepted.
- Your personal statement should outline your relevant experience and why you are a suitable candidate for this role.
If you have any questions or would like to arrange a visit to the school before applying, please contact the HR Team via jobs@hamptonacademiestrust.org.uk
Please note that we reserve the right to close this vacancy earlier than the specified deadline if a suitable candidate is found.
Safeguarding and Recruitment Checks
Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an Enhanced Disclosure and Barring Service Check from the Disclosure and Barring Service (DBS).
In line with Keeping Children Safe in Education, the school may consider carrying out an online search on shortlisted candidates as part of our safeguarding due diligence. Where undertaken, this will be limited to information relevant to safeguarding or suitability to work with children and conducted in accordance with UK GDPR.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This school accepts applications through their own website, where you may also find more information about this job.
CVs will not be accepted for this application.
View advert on external website (opens in new tab)About Hampton College
- Organisation type
- Academy, ages 4 to 19
- Education phase
- All through school
- Size
- 1608 pupils enrolled
- Age range
- 4 to 19
- Ofsted report
- View Ofsted report
- Website
- Hampton College website
Hampton College
Eagle Way, Hampton Vale, Peterborough, PE7 8BF
Hampton College is an established, successful, all-through school, which formed its own multi-academy trust (Hampton Academies Trust - HAT) in 2014. The Trust is also the education provider for the neighbouring secondary school, Hampton Gardens School and Hampton Lakes Primary School, which opened in September 2019. In 2020, Dogsthorpe Infant School joined our trust. HAT schools have very close links and some shared staff.
Hampton College currently serves the community of Hampton, on the southern outskirts of the city of Peterborough and has good links to Cambridge and Stamford. Hampton Gardens School serves the neighbouring Cambridgeshire village of Yaxley, as well new housing being added to the Hampton East development, where Hampton Lakes Primary School is located.
Required September 2023 (or earlier)
TEACHER OF GEOGRAPHY
We are looking to appoint an enthusiastic and committed Teacher with a passion for Geography, on a full-time basis.
You will be expected to contribute to the continued development of the Department’s curriculum. You should be able to communicate effectively with students and colleagues as well as having good organisational skills.
You should be a reflective practitioner, interested in developing your practice and trying out new strategies in your teaching. You will already be, at least, a competent user of ICT, and happy to learn more. Above all, we wish to appoint an imaginative and enthusiastic teacher, who will be keen to work alongside a team determined to create an excellent department and one keen to develop excellent relationships with students and staff.
You will have a passion for working with young people and you will relish the satisfaction that comes from helping them to develop and to learn. The successful candidate will, of course, be an important part of the department and can expect the support needed to develop their career further but will also be expected to:
• Possess the ability to inspire and motivate, and who have a passion for teaching and learning.
• Have consistently high expectations with the drive to help all students achieve their full potential.
• Be an exceptional team player and who enjoys supporting and working collaboratively with others.
• Have the skill to form positive relationships for learning with all staff, students and parents.
• Share our vision to deliver outstanding education for children and young adults and the commitment to make a difference to outcomes and achievements of all our students.
What we can offer you in return:
• A fantastic working environment where students are enthusiastic and want to learn. All our schools have modern buildings, with light and airy classrooms, outstanding facilities and are situated at the heart of the community.
• We value our staff and recognise the importance of providing ongoing training opportunities. As a growing Trust we are also able to offer opportunities for promotion and fresh challenges as new roles arise regularly within the Trust.
• Our active Staff Wellbeing Group creates an effective channel for staff to be heard, and underpins our commitment to cultivating a supportive working environment which allows staff to flourish and achieve their full potential.
• Our extensive induction programme supports staff every step of the way, and our buddy system gives new staff a supportive and knowledgeable mentor.
• Full access to the Health Assured Employee Assistance Programme, which is designed to help staff deal with any personal or professional problems. Staff have access to free legal advice, medical information, counselling sessions, online self-help tools, factsheets and the wellbeing portal.
For further details, please visit the Hampton Academies Trust website: http://www.hamptonacademiestrust.org.uk/jobs/
Closing date: 9.00am on Monday 13 March 2023
Please note that we reserve the right to interview and appointment prior to the closing date.
Hampton Academies Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undergo an Enhanced Disclosure and Barring Service Check from the Disclosure and Barring Service (DBS).
School location
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