Administration Manager (Primary)
Medina Primary School, Portsmouth, Hampshire, PO6 3NH14 days remaining to apply
Start date details
As soon as possible
Closing date
16 November 2026 at 12pm (midday)
Date listed
2 November 2026
Job details
Job role
- Administration, HR, data and finance
Visa sponsorship
- Visas cannot be sponsored
Working pattern
- Full time: Hours: 37 hours per week Hours can be flexible for the right candidate but ideally would be 8:15am-4:15pm Monday to Thursday, 8:15pm-3:45pm Friday. Working Pattern: Monday to Friday, full-time hours during school terms, plus 10 days to be worked during school closure periods (by agreement).
Contract type
- Permanent
Pay scale
- Pay Band 7
What skills and experience we're looking for
Are you:
Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?
Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?
A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?
A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?
Key Responsibilities
Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs.
Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations.
Administer staff expense claims, payroll forms, and grant applications.
Assist with tendering processes and purchasing decisions to ensure best value.
Provide ongoing budgetary information to relevant stakeholders.
Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach.
Produce reports for, and attend, Governor Finance Committee meetings.
Maintain financial databases and systems, ensuring data accuracy and security.
Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
Ensure adherence to financial regulations, policies, and internal controls.
Support health and safety compliance and other statutory requirements, as required.
Contribute to wider school administrative and operational duties, as needed.
What the school offers its staff
What We Offer
Supportive Staff Team: A welcoming and collaborative environment in our one-form entry school, where you serve as the heartbeat of our small school family.
Professional Growth: Access to ongoing development opportunities tailored to school finance.
Tangible Impact: The opportunity to see how your financial management directly supports classroom resources and pupil opportunities.
Further information about the job
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant):
childcare disqualification
Disclosure and Barring Service (DBS)
medical
online and social media
prohibition from teaching
right to work
satisfactory references
suitability to work with children
You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applying for the job
This job requires you to download an application form, you will be able to upload the application once complete.
CVs will not be accepted for this application.
Additional documents
If you need these documents in an accessible format, please contact the school.
About Medina Primary School
- Organisation type
- Local authority maintained school, ages 4 to 11
- Education phase
- Primary school
- Size
- 204 pupils enrolled
- Age range
- 4 to 11
- Ofsted report
- View Ofsted report
- Email address
- amcgarvey@medina.portsmouth.sch.uk
- Phone number
- 02392375475
Welcome to Medina Primary School
At Medina Primary School, we are dedicated to providing a safe, welcoming, and inspiring learning environment where every child is encouraged to achieve their full potential. Located at the heart of our local community, our school is a vibrant place where children build confidence, develop a lifelong love of learning, and cultivate key skills for the future.
Our Vision & Ethos We believe that education is a partnership between school, parents, and the wider community. Our passionate team of teachers and support staff work tirelessly to create a broad, balanced, and engaging curriculum tailored to meet the needs of all learners. We focus on fostering independence, resilience, curiosity, inclusivity and respect within a supportive atmosphere.
We are proud of our school community, our dedicated staff, and—above all—our remarkable pupils.
Arranging a visit to Medina Primary School
To arrange a visit and increase the chance of a successful application email amcgarvey@medina.portsmouth.sch.uk.
School location
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